GEM

Indian Army Gear Oil Tender 75W90 GL4 Castrol & 20W40 Engine Oil India 2025 ISO 9001

Posted

26 Oct 2025, 08:25 pm

Deadline

05 Nov 2025, 09:00 pm

Progress

Issue26 Oct 2025, 08:25 pm
AwardPending
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Quantity

46

Category

Gear Box Synthetic Gear Oil 75W90 GL4 Castrol

Bid Type

Two Packet Bid

Categories 7

ENGINE OIL LUBRICATING OILS GEAR BOX ENGINE BOX GEAR GEAR OIL

Tender Overview

Indian Army invites bids for procurement of Gear Box Synthetic Gear Oil 75W90 GL4 Castrol and Engine Oil 20W40. The tender covers specified lubricant categories for military vehicle and equipment applications. No BOQ items are listed, and there is no explicit quantity or total estimated value published. The buyer demands compliance with ISO 9001 certification and reserves rights to adjust quantities by up to 25% during contract execution. The delivery timeline ties to the original delivery order with provisions for extended periods under the option clause. This opportunity targets vetted lubricant suppliers with OEM-grade products and formal certification. A key differentiator is the requirement to align with ISO 9001 and the option-based quantity flexibility, which affects pricing and stock planning.

Technical Specifications & Requirements

  • Product names: Gear Box Synthetic Gear Oil 75W90 GL4 Castrol; Engine Oil 20W40.
  • Certifications: bidder or OEM must possess ISO 9001 certification.
  • Standards/compatibility: lubricants intended for military gear systems; no additional IS/ISO numbers listed.
  • Quantity scope: no BOQ items published; option clause allows up to 25% quantity variation during contract.
  • Delivery terms: delivery period starts from the last date of original delivery order; extended period governed by the option clause with calculated time formula.
  • Documentation: bidders must upload certificates and documents sought in the Bid Document, ATC, and corrigenda.
  • Supplier expectations: ensure OEM authorization and product authenticity for Castrol-branded 75W90 GL4 lubricant and standard 20W40 engine oil.

Terms, Conditions & Eligibility

  • EMD/Payment terms not disclosed in the provided data.
  • ISO 9001 certification mandatory for bidder or OEM.
  • Delivery: flexible by up to 25% quantity variation; additional time formula: (Increase quantity / Original quantity) × Original delivery period, minimum 30 days.
  • Documentation: upload all certificates and required documents per ATC and corrigenda to avoid rejection.
  • Right to modify scope: Purchaser may adjust quantities during currency of contract.
  • Compliance: bidders must meet all conditions in Bid Document, ATC, and Corrigenda; no details on warranty or penalties provided.

Key Specifications

    • Product/service names: Gear Box Synthetic Gear Oil 75W90 GL4 Castrol, Engine Oil 20W40
    • Quantities: Not published (BOQ empty)
    • Estimated value: Not disclosed
    • Experience: Prior supply of military-grade lubricants recommended
    • Standards/Compliance: ISO 9001 certified bidder or OEM
    • Delivery: Flexible quantity with 25% increase/decrease rights
    • Warranty/AMC: Not specified

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed during contract and currency; impacts pricing and stock planning

  • Key Term 2: ISO 9001 certification required for bidder or OEM; essential for eligibility

  • Key Term 3: Delivery period linked to last date of original order; extended time per option clause

Important Clauses

Payment Terms

Not specified in provided data; bidders must review Bid Document/ATC for details

Delivery Schedule

Delivery starts from last date of original delivery order; extended period as per option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; refer to Bid Document for LD terms if any

Bidder Eligibility

  • ISO 9001 certification holder (bidder or OEM)

  • Experience in supplying lubricants to defense or government bodies

  • Ability to meet quantity variations up to 25% during contract

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar gear lubricant supply)

4

Financial statements (turnover evidence)

5

EMD/Security deposit proof (not specified in data)

6

Technical bid documents

7

OEM authorization for Castrol 75W90 GL4 and engine oil brand

8

ISO 9001 certificate (bidder or OEM)

Frequently Asked Questions

How to bid for the lubricant tender in India for Indian Army gear oil?

Bidders must meet ISO 9001 certification, provide OEM authorization for Castrol 75W90 GL4 and 20W40 engine oil, and submit GST, PAN, experience certificates, and financial statements. The tender allows up to 25% quantity variation, with delivery terms linked to the original order date.

What documents are required for the lubricant tender submission in India?

Submit GST certificate, PAN card, experience certificates in military lubricant supply, financial statements, EMD proof, technical bid documents, OEM authorizations, and ISO 9001 certificate for bidder or OEM as per ATC and corrigendum.

What are the standards and certifications for this Indian Army procurement?

bidder or OEM must hold ISO 9001 certification. Specific lubricant brands include Castrol 75W90 GL4 gear oil and standard 20W40 engine oil; no additional standards are listed in data.

When can quantities be increased under the option clause in this tender?

Quantities may be increased up to 25% of bid/contract quantity during placement and within the currency of contract, with delivery time adjusted by the formula and a minimum of 30 days.

What is the delivery timeline for the government lubricant procurement?

Delivery starts from the last date of the original delivery order. If extended, the additional time equals (Increase quantity / Original quantity) × Original delivery period, subject to minimum 30 days.

What are the key brand requirements for Castrol gear oil in this bid?

The bid specifies Castrol gear oil 75W90 GL4 as the gear oil; bidders must provide OEM authorization confirming supply rights and authenticity of Castrol 75W90 GL4.

What documents ensure eligibility for the engine oil procurement in 2025?

Submit ISO 9001 certificate, OEM authorization for engine oil, relevant experience certificates, GST, PAN, and financials; ensure ATC/corrigendum-compliant documents are uploaded to avoid rejection.

How will the payment terms work for the Indian Army lubricant supply?

Payment terms are not specified in the provided data; bidders should consult the Bid Document and ATC for exact payment milestones, routing, and acceptance criteria.