GEM

Indian Army Vehicle Electrical & Mechanical Assemblies Tender Bharatpur Rajasthan 2025 - 25% Quantity Option, Detailed Drawings & Advance Sample

Posted

25 Oct 2025, 02:08 pm

Deadline

05 Nov 2025, 09:00 am

Location

BHARATPUR , RAJASTHAN

Progress

Issue25 Oct 2025, 02:08 pm
AwardPending
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Quantity

20

Category

ORVM LEFT

Key Highlights

  • • Explicit 25% quantity option at contract, with proportional delivery extension formula
  • • Advance sample approval required within 5 days post-award; modification list within 5 days
  • • Detailed Design Drawings to be approved by Buyer within 5 days; supply per approved drawings
  • • Nominated Inspection Agencies for pre-dispatch and post-receipt inspections
  • • Bidder must demonstrate sound financial standing; no liquidation or bankruptcy
  • • No specific technical standards provided in data; emphasis on approvals and inspections
  • • Delivery schedule may shift if Buyer delays drawing approvals, without LD
  • • 20-item BOQ scope covering diverse vehicle assemblies and hoses

Categories 10

ALTERNATOR FUEL FILTERS STRIP CABLE COOLANT SYNCHRONOUS MOTORS FIRE BREATHING APPARATUS RUBBER PIPE WATER HOSE WINDOW

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in BHARATPUR, RAJASTHAN. procurements cover a broad range of vehicle-related assemblies and spare parts, including CABLE ASSY CONTROL AIR, ASSY WINDOW REGULATOR, FRONT WINDSHIELD WEATHER STRIP, ALTERNATOR BELT, and other listed items totaling 20 items in the BOQ. Estimated value and EMD are not disclosed. The contract contains an option clause allowing up to 25% quantity variation at contracted rates, and the delivery timeline depends on the original delivery period with a minimum extension of 30 days. Unique clauses emphasize design and sample approvals prior to bulk fabrication. The tender targets OEM/authorized suppliers capable of meeting complex assembly requirements for military stores.

Technical Specifications & Requirements

  • 50-100% implied requirements for pre- and post-dispatch inspections via nominated agencies (OEM or Board of Officer) depending on stage.
  • Advance sample approval within 5 days post-award, with Buyer providing modification list within 5 days if needed.
  • Detailed Design Drawings must be submitted for Buyer approval within 5 days; approval or modification list provided within 5 days; supply must conform to approved drawings.
  • No explicit technical performance specs or standards are listed in the provided data; emphasis is on documentation discipline, approval gates, and inspection workflow.
  • Delivery period and extension mechanics tie to option quantity and original schedule; penalties/LD are not specified in the data.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract time and during currency, with delivery period adjusted per the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Financial Standing: Bidder must not be in liquidation or bankrupt; submit an undertaking.
  • Inspection: Pre-dispatch and post-receipt inspection by OEM agency or Board of Officer as applicable.
  • Advance Sample: Submit 1 advance sample within 5 days; approval or modification list within 5 days; bulk supply to follow approved sample.
  • Delivery: Delivery schedule tied to original order terms; delays in drawing approval may shift delivery without LD.
  • Documentation: Compliance with T&C; bidders must be prepared with relevant certifications and financial documents.

Key Specifications

    • BOQ items: 20 total items listed in tender information
    • Delivery flexibility: up to 25% quantity variation at contracted rates
    • Advance sample: 1 sample within 5 days of award
    • Design approvals: Detailed Design Drawings approved within 5 days
    • Inspection: Pre-dispatch/post-receipt inspections by OEM or Board of Officer
    • Delivery extension rule: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Terms & Conditions

  • Option to increase/decrease order quantity by 25% during contract

  • Advance sample and detailed design draw approvals required within 5 days

  • Inspection by nominated agency (OEM/Board of Officer) prior to acceptance

Important Clauses

Payment Terms

Not specified in provided data; typical government tender terms apply post-approval

Delivery Schedule

Delivery period linked to original schedule; extension allowed via option clause with minimum 30 days

Penalties/Liquidated Damages

LD not explicitly stated in data; penalties may be governed by standard buyer terms

Bidder Eligibility

  • Bidder must not be in liquidation or bankruptcy; provide undertaking

  • Demonstrate prior experience in similar vehicle assemblies or military stores

  • Provide OEM authorization or manufacturer support where applicable

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CABLE ASSY CONTROL AIR 3040-000085 1 nos nps@979 30
2 ASSY KIT LINED SHOE 287042300134 1 nos nps@979 30
3 ORVM LEFT 540881100116JX 1 nos nps@979 30
4 ORVM RIGHT 540881100115JX 1 nos nps@979 30
5 CLUTCH MASTER CYL ASSY F1000220 1 nos nps@979 30
6 DRIVEN PLATE FOR CLUTCH 2520-72-0000552 1 nos nps@979 30
7 ASSY PIPE COOLANT BYPASS 278920123815 1 nos nps@979 30
8 FRONT WIND SHIELD 540867100102 1 nos nps@979 30
9 ALTERNATOR BELT 278923116307 1 nos nps@979 30
10 ASSY FUEL FILTER 278909110121 1 nos nps@979 30
11 ASSY OIL FILTER G278918130104 1 nos nps@979 30
12 FRONT WIND SCREEN WEATHER STRIP 540767106301 1 nos nps@979 30
13 ASSY WINDOW REGULATOR 288773500108 1 nos nps@979 30
14 ASSY REAR DOOR LATCH LH 540773300110 1 nos nps@979 30
15 ASSY REAR DOOR LATCH RH 540773300111 1 nos nps@979 30
16 ASSY VACUUM HOSE FOR EGR 278914110322 1 nos nps@979 30
17 SUCTION HOSE ASSY 540883406912 1 nos nps@979 30
18 PIPE INTAKE 2805-002768 1 nos nps@979 30
19 PART KIT HOSE ASSY NON METALLIC 4720-016164 1 nos nps@979 30
20 RUBBER HOSE AIR INTAKE 2614-4350-0112 1 nos nps@979 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle assemblies

4

Financial statements or solvency certificate

5

EMD submission document (if applicable per ATC) or undertaking

6

Technical bid documents and compliance statements

7

OEM authorization or manufacturer certificates (if applicable)

8

Detailed Design Drawings approval documents (post-award steps)

Frequently Asked Questions

How to bid for Indian Army vehicle assemblies tender in Bharatpur Rajasthan 2025?

To bid, bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations if applicable. Ensure compliance with 5-day advance sample and 5-day design drawing approvals, plus confirmation of inspection responsibilities. The 25% quantity option may affect delivery planning and pricing.

What documents are required for the Bharatpur Army parts tender submission?

Required documents include GST certificate, PAN, experience certificates for similar works, financial statements, EMD documents or undertakings, technical bid, OEM authorization, and detailed design/drawings approval submissions. Ensure post-award sample and design approval steps are clearly addressed.

What is the delivery extension mechanism for quantity variation in this tender?

The purchaser may increase/decrease quantity up to 25%, with delivery time adjusted by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days extension, and possible further extension during currency of contract.

What are the advance sample and design approval timelines for this bid?

An advance sample must be submitted within 5 days of award. Buyer will approve or provide modification list within 5 days; Detailed Design Drawings must be submitted within 5 days and approvals received within 5 days to proceed with bulk supply.

Which inspections are involved for this Indian Army tender in Rajasthan?

Inspection can be pre-dispatch at vendor premises by OEM agency and post-receipt at consignee site by the Board of Officer. The exact agency is chosen by the buyer depending on clause selections in ATC.

What are the key eligibility criteria for bidders in this military parts tender?

Bidders must avoid liquidation or bankruptcy, provide a solvency undertaking, demonstrate experience in similar vehicle assemblies, and furnish OEM authorizations if supply is through third parties. Compliance with supplier verification and inspection requirements is essential.

What is required to demonstrate compliance with term clauses for delivery and payment?

Submit a detailed plan showing delivery timeline aligned to original schedule, reflect option quantity impacts, provide payment readiness documentation, and ensure post-approval supply against approved drawings and samples, with inspection clearance milestones clearly mapped.

Where can bidders find the scope for the 20-item BOQ and related terms?

BOQ lists 20 items including various cable assemblies, window regulators, belts, filters, hoses, and non-metallic piping. While exact specs are not listed, bidders must align with design approvals, inspections, and option-based delivery timing as per buyer terms.