GEM

Northern Coalfields Limited Facility Management Services Tender SIDHI Madhya Pradesh 1594408.92 ISM Lump Sum 2025

Posted

24 Oct 2025, 07:28 pm

Deadline

03 Nov 2025, 08:00 pm

EMD

₹19,940

Value

₹15,94,409

Location

SIDHI , MADHYA PRADESH

Progress

Issue24 Oct 2025, 07:28 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Critical brand/OEM requirements not specified; verify if consumables must be provided by the service provider or included in Lump Sum price.
  • • Technical certifications: No standards listed; bidders should propose IS/ISO-compliant security and housekeeping practices if applicable.
  • • Special clauses: 25% quantity/duration flexibility at contract issue and post-award; contingency for scope changes.
  • • Eligibility: Prior experience in facility management for industrial/mining sites and ability to include consumables in contract price.
  • • Warranty/AMC: Undefined; bidders should seek clarity on post-delivery maintenance or consumables replenishment terms.
  • • Penalties/LD: Not defined; bidders must obtain precise LD terms during bid clarification.
  • • Delivery/installation: Site readiness not specified; plan for mobilization once contract is awarded.

Categories 4

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT

Tender Overview

  • Organization: Northern Coalfields Limited (Coal India Limited subsidiary) seeking Facility Management Services on a Lump Sum basis for housekeeping, security services, and consumables included in contract cost.
  • Location: SIDHI, Madhya Pradesh 486661.
  • Estimated Value: ₹1,594,408.92 with an EMD of ₹19,940.
  • Category: Facility management, house keeping, security, consumables packaged into the contract price.
  • Unique clause: 25% quantity or duration flex at contract issue and post-issuance, contractor must accept revised scope.
  • Context: Government-owned miner’s facility requiring integrated services to support operations at the SIDHI location.
  • Key differentiator: Lump-sum pricing and inclusivity of consumables within contract cost.
  • Tender focus: Operational support services for site maintenance and security under a fixed-price arrangement.

Key Specifications

  • Scope: Facility Management Services (Housekeeping, Security, Consumables included in contract cost)

  • EMD: ₹19,940

  • Estimated contract value: ₹1,594,408.92

  • Quantity/duration flex: up to 25% at contract issue and post-award

  • Location: SIDHI, Madhya Pradesh (486661)

  • No explicit technical standards provided; bidders should align with standard facility management practices

Terms & Conditions

  • EMD of ₹19,940 is mandatory with bid submission

  • 25% quantity/duration flexibility allowed at contract issue and after award

  • Consumables included in contract price; confirm scope with bidder clarification

Important Clauses

Payment Terms

Not specified in tender data; bidders should seek explicit payment schedule and milestone terms during clarification.

Delivery Schedule

Site mobilization and service commencement timelines not defined; bidders must confirm readiness and ramp-up plan with the client.

Penalties/Liquidated Damages

No LD terms listed; bidders should obtain LD/penalty details and performance guarantee requirements during bidding.

Bidder Eligibility

  • Demonstrated experience in industrial/facility management at mining or heavy industry sites

  • Ability to provide housekeeping, security services, and consumables within lump-sum contract

  • Financial capacity to manage ≈₹1.59 million contract value with EMD ₹19,940

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar facility management projects

4

Financial statements (last 2-3 years)

5

EMD payment proof or transaction receipt

6

Technical bid documents demonstrating capabilities in housekeeping, security services, and consumables management

7

OEM authorizations or supplier certificates if consumables are brand-specific

8

Any relevant certifications for security operations or facility management

Frequently Asked Questions

How to bid for SIDHI facility management tender in Madhya Pradesh 2025?

Bidders should prepare GST, PAN, financial statements, experience certificates, EMD ₹19,940, and technical bids showing capability in housekeeping, security, and consumables. Ensure lump-sum pricing includes consumables and confirm the 25% scope flexibility at contract issue. Follow submission deadlines and clarify any ambiguous terms with the procurement contact.

What documents are required for Northern Coalfields Limited facility services bid?

Submit GST registration, PAN, experience certificates for similar projects, financial statements, EMD proof, technical bid, and OEM authorizations if consumables are brand-specific. Include site-specific safety certifications and any security services licenses applicable to mining facilities.

What are the key terms for the 25% quantity/duration flex clause?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and post-award. Bidders must accept revised scope and pricing. Ensure your bid accounts for potential fluctuations and demonstrates scalable resource planning.

What are the minimum experience requirements for this facility management tender?

Candidates should demonstrate prior experience managing housekeeping, security, and consumables provisioning for industrial or mining facilities. Provide references, contract values, and performance outcomes to establish capability for a ~₹1.59 million scope.

What is the estimated contract value and EMD for this tender in 2025?

Estimated contract value is ₹1,594,408.92 with an EMD of ₹19,940. Prepare payment proofs and ensure EMD validity as per bid terms. Include these figures in the financial bid and ensure funds are readily available.

Which location and organization are issuing this facility management bid?

The tender is issued by Northern Coalfields Limited (Coal India Limited) for a facility management contract at SIDHI, Madhya Pradesh 486661. Bidders must align submission with state and district requirements and provide region-specific compliance documents.

What should bidders include to prove consumables are covered in lump-sum pricing?

Provide a detailed bill of consumables, unit costs, and total lump-sum price breakdown within the bid. Include replenishment schedules, storage, and replenishment terms to support a price that remains fixed despite usage fluctuations.

Are there any explicit technical standards or certifications required?

The tender does not list explicit standards. Bidders should propose standard facility management practices and, where possible, include security and housekeeping certifications. Include ISO-like processes or ISI/IS standards where applicable to strengthen the bid.