GEM

Mangalore Refinery & Petrochemicals Limited Gearhead Tender MRPL Thomson/Nematrue/Planetary 34 Size 20:1 15 Arc-Min Backlash 2025

Posted

18 Oct 2025, 05:04 pm

Deadline

03 Nov 2025, 03:00 pm

Location

DAKSHINA KANNADA , KARNATAKA

Progress

Issue18 Oct 2025, 05:04 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM emphasis: THOMSON GEARHEAD, NEMATRUE, TRUE PLANETARY specifications
  • • Exact specs: SIZE 34, 20:1 ratio, 15 arc-min backlash
  • • Option clause: ±25% quantity and extended delivery with defined calculation
  • • GST treatment: GST payable as actuals or lower applicable rate; GST invoice via GeM
  • • Nominated Inspection Agency selected by MRPL for QA checks
  • • Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT Mandate
  • • Payment terms: detailed in terms; invoicing aligned with consignee GSTIN
  • • Delivery terms: based on last delivery order date; extended period minimum 30 days

Categories 1

SPUR GEAR

Tender Overview

Mangalore Refinery & Petrochemicals Limited invites bids for specialized gearhead assemblies described as THOMSON GEARHEAD, NEMATRUE, TRUE PLANETARY systems. The procurement focuses on a 34 size with a 20:1 ratio and a backlash specification of 15 arc-minutes. The contract embeds an option clause allowing ±25% quantity variation and staggered delivery based on original and extended delivery periods. Bidders must align to the GST processing framework and furnish GST invoices through the GeM portal. The scope emphasizes adherence to numeric gear specifications and quality controls, with a nominated inspection agency reserved by the buyer. Unique clauses govern price adjustment, delivery timelines, and contract termination rights tied to delivery performance and financial integrity. Contextually, the tender targets suppliers capable of delivering high-precision gearheads within the buyer’s inspection and invoicing requirements, under MRPL’s Materials Department governance.

  • Organization: Mangalore Refinery & Petrochemicals Limited
  • Product/Service: THOMSON GEARHEAD, NEMATRUE, TRUE PLANETARY systems
  • Location: Not specified
  • Quantity/Value: Not disclosed; delivery flexibility up to 25% and extended period calculations
  • Differentiator: Precise gearhead specifications (34 size, 20:1, 15 arc-min backlash) with inspection by a nominated agency
  • Tender Context: GST compliance, vendor code setup, and GST invoice requirements on GeM

Technical Specifications & Requirements

  • Product names: THOMSON GEARHEAD, NEMATRUE, TRUE PLANETARY
  • Key dimensions/specs: SIZE 34; RATIO 20:1; BACKLASH 15 arc-minutes
  • Standards/Certification: Not explicitly specified; emphasis on numerical precision and inspection by a nominated agency
  • Inspection: Nominated Inspection Agency to be identified by the Buyer
  • Delivery fundamentals: Delivery period subject to option clause; extended delivery time formula is (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Invoicing: GST invoice to be raised in consignee name with consignee GSTIN; GST portal payment screenshot required
  • GST/Tax: GST payable as actuals or applicable rate, whichever is lower, per quoted GST %
  • Payment terms: Not detailed; GST compliance and EFT mandate needed for vendor code creation
  • BOQ/Items: No BOQ items available; total items = 0

Terms, Conditions & Eligibility

  • Option Clause: Quantity can be increased/decreased by up to 25% at contract placement or during currency at contracted rates
  • Delivery timeframe: Delivery begins from last date of original delivery order; extended duration follows the above formula with a 30-day minimum
  • GST handling: Bidder pays GST; MRPL refunds or adjusts as per actuals; GST invoicing must be compliant
  • Documentation for vendor code: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank certified)
  • Invoice terms: Invoice must reflect consignee name and GSTIN; GST portal screenshots required
  • Contract termination: Termination for non-compliance, non-delivery, insolvency, misrepresentation
  • Inspection: Nominated agency to conduct inspections on behalf of MRPL
  • Payment/Invoice compliance: Ensure GST invoice and GST portal payment confirmation
  • GST compliance precondition: GST registration and related documents must be up-to-date

Key Specifications

  • THOMSON GEARHEAD, NEMATRUE, TRUE PLANETARY assemblies

  • SIZE: 34; RATIO: 20:1; BACKLASH: 15 arc-minutes

  • Nominated inspection by an agency

  • GST-based invoicing and vendor code prerequisites

  • No BOQ items; quantity adjustments allowed up to 25%

Terms & Conditions

  • 25% quantity variation rights at contract placement and during currency

  • Delivery period calculated with minimum 30 days for extended time

  • GST and EFT mandate documentation required for bidder code creation

Important Clauses

Payment Terms

GST payable as actuals or lower applicable rate; GST invoice must be uploaded with GeM payment screenshot

Delivery Schedule

Delivery starts after last date of original delivery order; extended delivery time uses (additional/original) × original days with min 30 days

Penalties/Liquidated Damages

Termination rights if non-delivery, misrepresentation, insolvency, or repeated non-compliance

Bidder Eligibility

  • Must provide PAN and GST registration

  • Must furnish EFT Mandate and Cancelled Cheque

  • Must comply with GST invoicing and GeM portal requirements

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST invoice and GST portal payment screenshot during invoicing

6

Any OEM authorizations or technical compliance certificates if applicable

7

Commercial bid as per GeM portal requirements

Frequently Asked Questions

How to bid in MRPL gearhead tender in Karnataka 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate for vendor code creation. Provide GST invoice per consignee GSTIN and upload GST payment proof. Ensure specification conformity to SIZE 34, 20:1 ratio, and 15 arc-minute backlash; comply with option clause and inspection by nominated agency.

What documents are required for MRPL Thomson gearhead bid

Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM authorizations if applicable, and GST invoice process proof. Ensure GeM portal submission aligns with GST rules and that the invoice bears consignee details and GSTIN.

What are the technical specifications for MRPL planetary gearhead

The key specs are SIZE 34, RATIO 20:1, BACKLASH 15 arc-minutes. These must be met by the bidder with high-precision gearhead assemblies and be verifiable by the nominated inspection agency; no additional standard numbers are specified in the tender data.

When is delivery limited by MRPL gearhead tender terms

Delivery period can be increased by up to 25% of the original quantity, calculated using the stated formula; minimum additional time is 30 days. Delivery begins from the last date of the original delivery order and is subject to contract terms.

What are MRPL payment terms for the gearhead supply

Payment is linked to GST compliance; the GST amount is reimbursed per actuals or applicable lower rate. Invoices must be GST-compliant, raised in consignee name with the consignee GSTIN, and supported by GeM portal payment confirmation.

What is the inspection process for MRPL gearhead procurement

A nominated inspection agency designated by MRPL will conduct QA checks on behalf of the buyer. Suppliers must ensure gearhead assemblies conform to the specified size, ratio, and backlash and are verifiable by the inspection agency prior to final acceptance.

What happens if a bidder fails to meet MRPL terms

MRPL reserves rights to terminate the contract for material term violations, non-delivery, misrepresentation, insolvency, or repeated non-compliance. In such cases, the supplier may face penalties, contract cancellation, and potential claims for damages per governing terms.

Which inspection agency will MRPL use for gearhead bid

MRPL will designate a nominated inspection agency for assessing compliance of the Thomson/Nematrue/planetary gearhead assemblies. Bidders should anticipate QA checks against the SIZE 34, 20:1, 15 arc-min specs and provide documentation accordingly.