GEM

Indian Air Force RFID Tags FIT 210/400 Procurement Tender 2025 - IAF Heat Shrinkable Sleeve & Glue

Posted

27 Oct 2025, 05:46 pm

Deadline

07 Nov 2025, 09:00 am

Location

NAGPUR , MAHARASHTRA

Progress

Issue27 Oct 2025, 05:46 pm
AwardPending
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Quantity

1310

Category

RFID TAGS FIT 400

Bid Type

Two Packet Bid

Key Highlights

  • • RFID TAGS FIT 400 and related consumables (HEAT SHRINKABLE SLEEVE, GLUE) are the primary items.
  • • OEM packaging requirement for all spares ensures authenticity and warranty coverage.
  • • Minimum 1-year warranty on spares, reinforcing post-sale support expectations.
  • • Option clause allows a +/-50% quantity variation during contract and currency, affecting delivery planning.
  • • Bidder acknowledgment on company letterhead with stamp is mandatory to avoid disqualification.
  • • Technical clarification responses are mandatory; lack of response may lead to rejection.
  • • No BOQ items published; customers may rely on OEM catalogs or bundled solutions.

Categories 1

SLEEVE

Tender Overview

The Indian Air Force (Department Of Military Affairs) advertises a procurement involving RFID TAGS FIT 210/400 along with associated consumables such as HEAT SHRINKABLE SLEEVE and GLUE. The scope references original OEM packaging, a minimum one-year warranty for spares, and a flexible quantity clause allowing up to 50% variation at contract award and during the currency of the contract. The tender emphasizes compliance with supplier acknowledgments on company letterhead and stamp, and requires bidders to respond to technical clarifications promptly. No BOQ items are listed, indicating a potentially catalog-based or packaged requirement rather than a line-item build.

Technical Specifications & Requirements

  • Key items: RFID TAGS FIT 400, HEAT SHRINKABLE SLEEVE, GLUE. Dates and exact quantities are not disclosed.
  • Packaging: all spares to be supplied in original OEM packaging.
  • Warranty: minimum 1 year warranty for all spares.
  • Delivery/variability: Purchaser reserves the right to increase/decrease quantity up to 50% of bid quantity; delivery time scales with original period with a minimum extension rule.
  • Compliance: bidders must acknowledge scope on letterhead with stamp; response to clarifications must be timely; no response may lead to rejection.
  • BOQ: no items listed; potential reliance on OEM catalogs or bundled kits.

Terms & Eligibility

  • EMD/financial terms: not specified in data; bidders should anticipate standard EMD as per GEM/DA terms.
  • Option clause: quantity adjustment up to 50%; delivery periods defined from last delivery order; extended time calculation ((increased quantity ÷ original quantity) × original delivery period) with minimum 30 days.
  • ATC notes: disqualification for non-acknowledgment of scope; spares in OEM packaging; 1-year warranty requirement; clarification responses required.
  • Documentation: bidders should prepare OEM authorizations, GST, PAN, and experience certificates per standard government tender practices, though exact list is not explicitly provided here.

Key Specifications

    • RFID TAGS FIT 400: specify quantity per kit (not disclosed), compatibility with standard RFID readers
    • HEAT SHRINKABLE SLEEVE: material specification not provided; confirm shrink ratio and temperature rating
    • GLUE: adhesive type, curing time, and environmental resistance not disclosed; require OEM grade
    • Packaging: original OEM packaging for all spares; ensure counterfeit protection
    • Warranty: 1 year minimum on all spares; include return-to-origin access for replacements
    • Delivery flexibility: quantity adjustment up to 50%; delivery period calculations with minimum 30 days

Terms & Conditions

  • 50% quantity variation allowed during contract and currency

  • OEM packaging mandatory for all spares

  • Minimum 1-year warranty on spares

  • Timely acknowledgement of scope on letterhead is mandatory

  • Prompt response to technical clarifications is required

  • No BOQ items listed; rely on OEM catalog/specs

Important Clauses

Payment Terms

Not specified in tender data; bidders should prepare for standard GEM terms per organization guidelines.

Delivery Schedule

Delivery period begins from the last date of original delivery order; additional time formula applies with a minimum of 30 days.

Penalties/Liquidated Damages

Not specified; bidders should monitor for standard LD clauses in final contract.

Bidder Eligibility

  • Demonstrated capability in RFID/tag-related supply with OEM packaging

  • Financial capability to handle up to standard tender values (not disclosed)

  • Compliance with company-letterhead acknowledgement and OEM authorizations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar RFID/tag-related procurement

4

Financial statements demonstrating financial capability

5

EMD/Security deposit documents (as per GEM terms)

6

Technical bid documents demonstrating compatibility with OEM packaging

7

OEM authorizations or channel partner certificates

8

Any requested IS/standards certifications if provided by buyer

Frequently Asked Questions

How to bid for RFID tags tender in India IAF 2025?

Bidders should prepare OEM authorization, GST, PAN, experience certificates, and financial statements. Ensure OEM packaging for spares, provide 1-year warranty, and acknowledge scope on letterhead. Expect a quantity variation up to 50% and delivery terms linked to original order dates plus a 30-day minimum extension.

What documents are required for RFID tag procurement in IAF tender?

Submit GST certificate, PAN card, experience certificates in RFID deployments, financial statements, and EMD documents as per GEM terms. Include OEM authorizations and technical compliance documents. Ensure all spares arrive in original OEM packaging with a minimum 1-year warranty.

What are the technical specifications for RFID Tags FIT 400 in this tender?

Specific quantity and technical parameters are not disclosed; bidders must confirm compatibility with standard RFID readers, ensure OEM branding, and provide packaging and warranty details. Prepare to supply under OEM catalog guidance with 1-year warranty and packaging requirements.

When is the delivery period for the IAF RFID tender and how are extensions calculated?

Delivery begins from the last date of the original delivery order; option allows up to 50% quantity change. Extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this duration up to the original period.

What is required for spares packaging in this IAF tender?

All spares must be supplied in original OEM packaging. This requirement supports authenticity and warranty coverage, avoiding substitutions. Ensure packaging integrity and include OEM documentation for traceability in the bid package.

What warranty is expected for RFID consumables under this procurement?

A minimum 1-year warranty is required for all spares, with return/replacement provisions under OEM terms. Bidders should include warranty duration and process for replacements, including how to handle defective items during the warranty period.

What is the role of the company letterhead acknowledgment in this tender?

Bidders must acknowledge the scope of work on their company letterhead and stamp, indicating acceptance of terms. Failure to do so may lead to disqualification, making this a critical compliance step documented in the bid submission.

Are there any BOQ items listed for this tender in the IAF procurement?

No BOQ items were published in the provided data. This suggests a catalog or bundled requirement. Bidders should align with OEM catalogs, confirm item availability, and prepare to supply based on standard spares and RFID consumables with OEM packaging and warranty.