GEM

Indian Army Dental Equipment Tender Chamoli Uttarakhand 2025 ISI/BIS Standards and 25% Option Clause

Posted

25 Oct 2025, 05:23 pm

Deadline

04 Nov 2025, 06:00 pm

Location

CHAMOLI , UTTARAKHAND

Progress

Issue25 Oct 2025, 05:23 pm
AwardPending
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Quantity

9

Category

Heating Element

Bid Type

Two Packet Bid

Categories 4

CABLE HEATING EQUIPMENT SPARES GEYSER POWER RELAYS

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple dental and electrical components under a single tender for Chamoli, Uttarakhand 246401. Category includes Straight Hand Piece Dental Chair, Hand Piece No 1, SPO2 Cable, Heating Element, Relay Switch, Toggle Switch, and AC/DC Adapter. The BoQ shows 7 items with unspecified quantities, implying a broad supply scope and potential bulk requirements. Bidder responsibilities include sample approval prior to bulk manufacturing, and alignment with delivery schedules. A key differentiator is the option clause allowing up to 25% quantity variation at contract, with corresponding delivery-time adjustments. The tender emphasizes vendor creation documentation (PAN, GSTIN, bank EFT mandate) and inspection regimes (Pre-dispatch or Post-receipt). Unique terms include Board of Officer inspections and possibility of contract termination for major deviations from approved samples.

Technical Specifications & Requirements

  • Product names: Straight Hand Piece Dental Chair, Hand Piece No 1, SPO2 Cable, Heating Element, Relay Switch, Toggle Switch, AC/DC Adapter
  • Delivery scope: 7 total items with unspecified exact quantities; potential bulk orders under option clause
  • Inspection: Pre-dispatch inspection at Seller Premises or Post Receipt Inspection at consignee site by Board of Officer
  • Advance sample pathway: 5-day window to submit an advance sample; buyer to approve or specify modifications within 5 days
  • Contract performance: Deliver per approved sample; LD/penalty provisions apply if deviations are found
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation required
  • Payment & delivery implications: Delivery period linked to original delivery order; extended period computed as (increased quantity/Original quantity) × Original delivery period; minimum 30 days

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid quantity at award and during currency at contracted rates
  • Samples: Submit 1 advance sample within 5 days of award; non-conforming samples may trigger contract termination or re-sampling
  • Inspection: Pre-dispatch or post-receipt inspections by Board of Officer; acceptance contingent on inspection outcomes
  • Vendor code creation: Requires PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • Delivery timing: Extended delivery time rules apply if options exercised; minimum 30 days
  • Payment terms: Not explicitly stated in data; implied alignment with standard government terms and inspection-based acceptance
  • Warranty/Penalties: Not specified; deviations can trigger supply modification or termination
  • Sample costs: Samples supplied by contractor may be free unless otherwise stated
  • GEM terms: Includes general terms and government procurement compliance

Key Specifications

  • Product names and categories as per tender: Straight Hand Piece Dental Chair, Hand Piece No 1, SPO2 Cable, Heating Element, Relay Switch, Toggle Switch, AC/DC Adapter

  • Total item count: 7 items, exact quantities not specified in BoQ

  • Inspection regime: Pre-dispatch at seller premises or post-receipt at consignee site by Board of Officer

  • Advance sample: 1 sample to be submitted within 5 days; approval or modification list within 5 days

  • Delivery time: calculated extension formula with minimum 30 days; extended period may be applied during option exercise

  • Option clause: up to 25% quantity variation at order stage and within contract duration

Terms & Conditions

  • Option Clause permitting +/- 25% quantity adjustment at contract and during currency

  • Advance sample approval required within 5 days; non-conformance may lead to termination

  • Inspection by Board of Officer (pre-dispatch or post-receipt) prior to acceptance

Important Clauses

Payment Terms

No explicit payment terms provided beyond standard government practice; procurement includes EFT mandate submission and bank-certified documents for vendor code creation

Delivery Schedule

Delivery period computed as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days; extended delivery possible during option exercise

Penalties/Liquidated Damages

Terms indicate potential contract termination or modification for major sample deviations; no explicit LD percentage provided

Bidder Eligibility

  • PAN Card and GSTIN validity

  • BIN/bank EFT Mandate and canceled cheque

  • Ability to submit advance sample within 5 days of contract award

  • Capability to comply with Board of Officer inspection regimes

  • Compliance with option clause delivering up to 25% quantity changes

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Straight Hand Piece Dental Chair Straight Hand Piece Dental Chair 2 nos milangem 21
2 Hand Piece No 1 Hand Piece No 1 1 nos milangem 21
3 SPO2 Cable SPO2 Cable 1 nos milangem 21
4 Heating Element Heating Element 1 nos milangem 21
5 Relay Switch Relay Switch 1 nos milangem 21
6 Toggle Switch Toggle Switch 2 nos milangem 21
7 AC DC Adapter AC DC Adapter 1 nos milangem 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Vendor code creation documents

6

Proof of pre/post inspection arrangements (Board of Officer) if applicable

7

Advance sample submission documentation

8

Any OEM authorizations if required (not explicitly listed)

Frequently Asked Questions

How to bid for Indian Army dental equipment tender Chamoli Uttarakhand 2025

Bidders must submit PAN, GSTIN, canceled cheque, and EFT Mandate; provide 1 advance sample within 5 days of award; align with Board of Officer inspection requirements; expect up to 25% quantity variation and extended delivery timelines as per option clause; ensure compliance with sample approval process.

What documents are required for vendor code creation in this Army tender

Submit PAN Card, GSTIN, canceled cheque, and an EFT Mandate certified by your bank; these support vendor code creation and enable financial transactions; ensure accuracy to avoid bid rejection.

What are the technical items listed for supply in this tender

Items include Straight Hand Piece Dental Chair, Hand Piece No 1, SPO2 Cable, Heating Element, Relay Switch, Toggle Switch, and AC/DC Adapter; exact quantities are not specified in the BoQ, indicating potential bulk orders under the option clause.

How does the 25% option clause affect delivery timelines

The purchaser may increase or decrease order quantity by up to 25% at contract award and during the contract; delivery time adjusts based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.

What inspection regimes are specified for acceptance of stores

Inspection can be pre-dispatch at seller premises or post-receipt at the consignee site, conducted by a Board of Officer; acceptance hinges on conformity to contract specifications and approved samples.

What are advance sample requirements for this Army tender

Submit 1 advance sample within 5 days of contract award; the buyer will approve or specify modifications within 5 days; bulk supply must follow the approved sample; delays in buyer approval extend the delivery period without LD.

Are there penalties for deviations from contract specifications

Major deviations can trigger the buyer to call for fresh samples or terminate the contract; no explicit LD percentage is stated; adherence to approved sample is mandatory to avoid termination.

What is the delivery scope and timeline for this Chamoli tender

Delivery scope includes 7 items with no fixed quantities in the BoQ; extended delivery time is allowed under the option clause; minimum extension rule is 30 days; ensure readiness for potential bulk orders and phased deliveries.