GEM

Indian Army Procurement of Engine High-Grade Spare Parts Tinsukia Assam 2025 ISO 9001

Posted

23 Oct 2025, 08:03 pm

Deadline

03 Nov 2025, 08:00 pm

Location

TINSUKIA , ASSAM

Progress

Issue23 Oct 2025, 08:03 pm
AwardPending
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Quantity

26

Category

Head Comp Cylinder

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification requirement for bidder or OEM
  • • Material Test Certificate required with each supply
  • • Lab-based acceptance criteria: buyer’s lab results are final
  • • Minimum average turnover criteria for bidder and OEM over 3 years
  • • Option clause permitting up to 25% quantity variation
  • • Up to 25% extended delivery period aligned with original delivery period
  • • 15 BOQ items in total, specific quantities not disclosed
  • • Procurement location: Tinsukia, Assam for automotive spares

Categories 12

VALVE PARTS AND ACCESSORIES FUEL FILTERS BRAKE ROLLER BEARING BUSH FIRE BREATHING APPARATUS ENGINE SENSOR WORM GEAR BALL BEARING WIRING HARNESS WHEEL BEARING

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a diversified category of automotive spares and components in TINSUKIA, ASSAM 786125, covering items such as Head Comp Cylinder, Air Filter, Liner Shoe Kit, Ball Bearing, Fuel Filter, SENSOR, Brake Pad, Brake Shoe Assy, Oil Filter, Suspension Bush Kit, Wiring Harness (Engine 4WD & Engine Room), Cylinder Assy Clutch Operating, Disc Clutch, Cover Assy Clutch. Estimated value and EMD are not disclosed in the available data. The BOQ lists 15 items, but specific quantities are not provided. A key differentiator is the option clause allowing up to 25% variation in quantity and extension of delivery time at contract rates. Compliance with mandatory certifications and material testing will shape acceptance. The tender emphasizes OEM and bidder turnover criteria and mandatory documentation to qualify. The procurement context centers on durable, ISO 9001-certified automotive spares suitable for military use, with a stringent material-test and lab-based acceptance regime.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification for bidder or OEM; Material Test Certificate required with each supply; lab results by buyer’s lab act as sole acceptance criteria.
  • Product scope: Automotive spares including cylinder assemblies, filters, sensors, brakes, clutch components, wiring harnesses, suspension kits, and related engine-room hardware.
  • Quality & testing: Material Test Certificate to accompany shipments; acceptance dependent on lab tests.
  • OEM/Turnover: Minimum average annual turnover for bidder and OEM over last three completed financial years as per bid document; if company is <3 years old, turnover is evaluated on completed years post-incorporation.
  • BOQ: 15 items total; no itemwise quantities disclosed in data.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity during contracting and currency; delivery period adjusts proportionally with a minimum of 30 days.
  • Documentation: Failure to upload specified certificates/documents may lead to rejection; upload all required documents with bid, including ISO 9001 and MTC where applicable.
  • Turnover: Minimum average annual turnover for bidder and OEM per the bid document; verified via audited statements or CA certificate; apply equally for new entities after incorporation.

Key Specifications

  • Product category includes engine spare parts such as Head Comp Cylinder, Air Filter, Liner Shoe Kit, Ball Bearing, Fuel Filter, SENSOR, Brake Pad, Brake Shoe Assy, Oil Filter, Suspension Bush Kit, Wiring Harness Engine 4WD, Wiring Harness Engine Room, Cylinder Assy Clutch Operating, Disc Clutch, Cover Assy Clutch

  • Delivery terms refer to option clause allowing +/-25% quantity variation with proportional time extension (min 30 days)

  • ISO 9001 certified bidder or OEM; Material Test Certificate mandatory with supply; buyer lab evaluation governs acceptance

  • Turnover criteria require average annual turnover over last 3 financial years; if company <3 years, turnover based on completed years post-incorporation

Terms & Conditions

  • Option Clause permits 25% quantity variation during contracting and currency

  • ISO 9001 certification required for bidder or OEM; MTC mandatory

  • Material Test Certificate and buyer’s lab approval govern item acceptance

Important Clauses

Payment Terms

Not specified in data

Delivery Schedule

Delivery period adjusts with option clause; minimum 30 days for any extension

Penalties/Liquidated Damages

Not specified in data

Bidder Eligibility

  • ISO 9001 certification for bidder or OEM

  • Minimum average annual turnover as per bid document for bidder and OEM

  • Ability to provide Material Test Certificates with shipments

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Head Comp Cylinder Head Comp Cylinder 1 nos buycon3.army.dinjan 15
2 Air Filter Air Filter 1 nos buycon3.army.dinjan 15
3 Liner Shoe KIT Liner Shoe KIT 3 set buycon3.army.dinjan 15
4 Ball Bearing Ball Bearing 2 nos buycon3.army.dinjan 15
5 Fuel Filter Fuel Filter 3 nos buycon3.army.dinjan 15
6 SENSOR SENSOR 1 nos buycon3.army.dinjan 15
7 Brake Pad Brake Pad 2 set buycon3.army.dinjan 15
8 Brake Shoe Assy Brake Shoe Assy 2 nos buycon3.army.dinjan 15
9 Oil Filter Oil Filter 3 nos buycon3.army.dinjan 15
10 Suspension Bush Kit Suspension Bush Kit 3 nos buycon3.army.dinjan 15
11 Wiring Harness Engine 4WD Wiring Harness Engine 4WD 1 nos buycon3.army.dinjan 15
12 Wiring Harness Engine Room Wiring Harness Engine Room 1 nos buycon3.army.dinjan 15
13 Cylinder Assy Clutch Operating Cylinder Assy Clutch Operating 1 nos buycon3.army.dinjan 15
14 Disc Clutch Disc Clutch 1 nos buycon3.army.dinjan 15
15 Cover Assy Clutch Cover Assy Clutch 1 nos buycon3.army.dinjan 15

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Audited balance sheets or CA/Cost Accountant turnover certificate for last 3 years

4

ISO 9001 certification (bidder or OEM)

5

Material Test Certificate for supplied items

6

OEM authorizations (if applicable)

7

Technical bid documents and any certificates sought in ATC/Corrigendum

Frequently Asked Questions

How to bid for Indian Army automotive spares tender in Assam 2025

Bidders must meet ISO 9001 requirements, provide Material Test Certificates, and prove turnover over the last three years. Ensure all required documents are uploaded, including GST, PAN, and OEM authorizations. The tender includes a 25% quantity variation option and a minimum 30-day delivery extension rule.

What documents are required for army engine spare parts bidding in Tinsukia

Submit GST certificate, PAN, audited turnover or CA turnover certificate for last 3 years, ISO 9001 certification, Material Test Certificate, OEM authorization if applicable, and all technical bid documents. Ensure compliance with ATC/Corrigendum if issued.

What standards govern the Army spares procurement in Assam 2025

Bidder or OEM must hold ISO 9001 certification; Material Test Certificate is mandatory with each supply. Acceptance hinges on buyer lab test results, making test documentation crucial for bid success.

What is the delivery extension rule for quantity variation in this tender

If quantity increases by up to 25%, delivery time extends proportionally: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Extensions may apply up to the original delivery period during option exercise.

What is the eligibility turnover requirement for bidders and OEMs

Bidder and OEM must show minimum average annual turnover over the last three financial years, as specified in the bid document. For new entities, turnover is calculated from completed years after incorporation.

How does the Material Test Certificate affect acceptance for army spares

Material Test Certificate accompanies every shipment; buyer’s lab results are the sole acceptance criterion. Purchasers reject items failing lab tests, making robust MTAs essential in bid submissions.

What items are included in the 15 BOQ spares for this tender

The BOQ covers Head Comp Cylinder, Air Filter, Liner Shoe Kit, Ball Bearing, Fuel Filter, SENSOR, Brake Pad, Brake Shoe Assy, Oil Filter, Suspension Bush Kit, Wiring Harness (Engine 4WD), Wiring Harness Engine Room, Cylinder Assy Clutch Operating, Disc Clutch, Cover Assy Clutch; quantities not disclosed in available data.

What is the role of OEM turnover in this procurement

OEM turnover must meet the minimum average annual turnover stated in the bid document; if the OEM has less than three years since incorporation, turnover is calculated based on completed years post-incorporation to demonstrate financial capability.