GEM

Indian Navy Department of Military Affairs Band Concert Services Tender at Kautilya Auditorium, Kerala 2025

Posted

25 Oct 2025, 12:34 pm

Deadline

04 Nov 2025, 01:00 pm

Location

KANNUR , KERALA

Progress

Issue25 Oct 2025, 12:34 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

SERVICES AUDITORIUM

Tender Overview

Organization: Indian Navy (Department Of Military Affairs) seeks band concert services for an event at the Kautilya Auditorium, INDIAN NAVAL ACADEMY, EZHIMALA, PAYYANUR, KANNUR, KERALA 670310. Scope is event support for a band concert; no BOQ items or quantity data provided. Estimated value and EMD amounts are not disclosed in the available data. The tender emphasizes on-site delivery/installations and adherence to venue requirements. Unique location and venue constraints will drive logistics, with delivery and setup at the Indian Naval Academy premises. The tender terms include quantity/duration adjustments up to 25% at issue and post-issuance. This procurement is targeted to bidders capable of providing specialized live-band services for a defense-related event.

Technical Specifications & Requirements

  • Delivery location: Indian Naval Academy, EZHIMALA, PAYYANUR, KANNUR, KERALA 670310.
  • No technical specifications or BOQ items are provided in the excerpt.
  • ATC clauses require bidders to upload all requested certificates and comply with bid documentation.
  • Service scope covers band concert services, including installation/commissioning if in scope.
  • Bidders must provide a dedicated toll-free support contact and GST handling per bidder responsibilities.
  • As with defense-related events, ensure compliance with standard governance and security protocols relevant to venue use.

Terms, Conditions & Eligibility

  • Quantity/duration variation allowed up to 25% at contract issue; post-issuance changes capped at 25%.
  • On-site delivery at INDIAN NAVAL ACADEMY, Kerala; installation/commissioning included if specified in scope.
  • Bidder must upload required certificates/documents; GST applicability will be confirmed by the buyer and reimbursed per actuals or applicable rates, whichever is lower.
  • For Vendor Code Creation, provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate duly certified by bank.
  • Service will be delivered as per Scope of Work in Bid document; dedicated support channel required.

Key Specifications

    • Delivery location: Indian Naval Academy, EZHIMALA, PAYYANUR, KANNUR, KERALA 670310
    • Service category: Band concert services (live performance support, stage setup, audio/video coordination as per bid)
    • Quantity/scale: Not specified in excerpt; quantity adjustments allowed up to 25% at contract issue
    • EMD / estimated value: Not disclosed in available data
    • Standards / compliance: Certificates required (per ATC); GST handling as per bidder responsibility
    • Delivery/installation: On-site delivery and commissioning if within scope

Terms & Conditions

  • Quantity or contract duration may be adjusted by up to 25% at contract issue

  • Delivery and installation on-site at Indian Naval Academy, Kerala

  • Submit all certificates and documents with bid; GST handled per actuals or lower applicable rate

Important Clauses

Payment Terms

GST handling as per actuals or applicable rates (whichever is lower); no fixed GST amount stated

Delivery Schedule

Delivery and installation to be performed at Indian Naval Academy, Ezhimala, Payyanur, Kannur, Kerala; exact timeline not provided

Penalties/Liquidated Damages

Not specified in available data

Bidder Eligibility

  • Proven experience in providing band or live event services for large venues

  • Compliance with GST requirements and ability to submit GSTIN and applicable documentation

  • Capability to provide dedicated service support channel (toll-free preferred) and on-site delivery

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (band or event services in defense/large venues)

4

Financial statements or solvency information

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents

7

OEM authorizations or vendor certifications (if required)

8

Cancelled cheque

9

EFT mandate (bank-certified)

Frequently Asked Questions

How to bid for band concert services tender in Kerala for Indian Navy?

Bidders must submit GSTIN, PAN, cancelled cheque, and EFT mandate, plus technical bid documents and certificates as required. Ensure on-site delivery capability at Indian Naval Academy, Ezhimala. Comply with ATC clauses and the 25% quantity/duration variation rule. Prepare a detailed scope of work for live performance and coordination.

What documents are required for the Indian Navy band tender in Kerala?

Required documents include PAN card, GST certificate, cancelled cheque, EFT mandate, experience certificates in band/event services, financial statements, and OEM authorizations if applicable. Upload all requested certificates with the bid to avoid rejection per ATC clause.

What are the delivery location requirements for the band services tender in Kerala?

Delivery must occur on-site at the Indian Naval Academy, EZHIMALA, PAYYANUR, KANNUR, KERALA 670310. Installation/commissioning, if covered, is to be conducted at the same location with adherence to venue protocols.

What is the allowed variation in contract quantity for this tender?

Contract quantity or duration can be increased or decreased up to 25 percent at the time of issue of the contract; post-issuance adjustments are also capped at 25 percent. Bidders must accept revised quantities or duration accordingly.

What is the GST handling policy for the Kerala band tender?

GST will be reimbursed based on actuals or the lower applicable rate, subject to the maximum quoted GST percentage. The bidder must manage GST filing and related compliance as part of the bid terms.

What are the essential eligibility criteria for this Navy venue tender?

Essential criteria include proven band/event services experience, ability to submit required certifications, GST compliance, and a dedicated service/support channel. On-site delivery capability at the Indian Naval Academy is mandatory for consideration.

When should bidders expect to perform on-site delivery for the Kerala event?

On-site delivery at the Indian Naval Academy is required as per the scope; the exact event date is not provided in the excerpt. Ensure readiness for installation/coordination on or before the event date, with adherence to venue guidelines.