GEM

Airports Authority Of India Speaker, Microphone, Controller, Amplifier, Mixer, Rack SITC Tender 2025

Posted

29 Oct 2025, 12:03 pm

Deadline

12 Nov 2025, 01:00 pm

EMD

₹25,530

Value

₹12,76,467

Location

DIBRUGARH , ASSAM

Progress

Issue29 Oct 2025, 12:03 pm
AwardPending
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Quantity

1642

Category

Controller

Bid Type

Two Packet Bid

Tender Overview

Airports Authority Of India invites bids for SITC (Supply, Installation, Testing and Commissioning) of audio-visual equipment including speakers, microphones, controllers, amplifiers, mixers, and racks. Estimated value: ₹12,764,667 with an EMD of ₹25,530. Scope covers delivery through supply, installation, testing and commissioning at unspecified locations under general purchase terms. The inclusion of an option clause allows up to a 25% quantity variation during contract execution, with extended delivery timelines calculated as per the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The tender emphasizes GST compliance, and GeM invoicing requires a GST invoice and GST portal payment confirmation. This procurement includes Centre-based micro and small enterprise preference and OEM turnover criteria to qualify for bidding, indicating a formal, compliant process for electronics-compatible suppliers.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of audio-visual equipment set, including speakers, microphones, controllers, amplifiers, mixers, racks and associated cabling.
  • Qty/Value: Estimated contract value ₹12,764,667; EMD ₹25,530.
  • Delivery Terms: Delivery schedule governed by option clause; delivery time extends from last date of original order, minimum 30 days.
  • GST & Invoicing: Upload GST invoice copy on GeM and GST portal payment screenshot.
  • Turnover Criteria: OEM and Bidder average annual turnover for last 3 financial years required; audited balance sheets or CA certificate to be uploaded.
  • Scope Boundary: The scope includes all cost components within bid price (FOB/Delivered basis not specified).
  • Category & Compliance: Category relates to audio-visual SITC; no explicit technical standards listed.

Terms, Conditions & Eligibility

  • EMD: ₹25,530 (payment terms not specified beyond GeM upload requirement).
  • Turnover Criteria: Minimum average annual turnover for OEM and bidder over the last 3 years; evidence via audited statements or CA certificate.
  • Quantity Flexibility: Up to 25% quantity variation allowed at contracted rates.
  • Delivery Period: Commences from the last date of original_delivery_order; extended delivery time minimum 30 days.
  • GST Compliance: Mandatory GST invoice upload and GST payment confirmation screenshot for GeM invoicing.
  • Preference: Purchase preference to Micro and Small Enterprises (Centre).
  • Scope: Bid price to include all costs for SITC of listed audio-visual equipment.

Key Specifications

  • Product category: Audio-visual SITC (speakers, microphones, controllers, amplifiers, mixers, racks)

  • Estimated contract value: ₹12,764,667

  • EMD: ₹25,530

  • Delivery flexibility: up to 25% quantity variation with corresponding delivery time calculation

  • GST compliance: mandatory GST invoice on GeM and GST payment confirmation

  • Turnover Criteria: OEM and bidder annual turnover audited or CA-certified for last 3 financial years

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Speaker Ceiling Speakers 15 nos buycon757.aai.as 60
2 Speaker Wall Speakers 12 nos buycon757.aai.as 60
3 Speaker Horn Speakers 2 nos buycon757.aai.as 60
4 Microphone Paging Microphone 3 nos buycon757.aai.as 60
5 Speaker Wall Speaker 3 nos buycon757.aai.as 60
6 Controller Controller 1 nos buycon757.aai.as 60
7 Microphone Microphone 1 nos buycon757.aai.as 60
8 Amplifier Amplifier 1 nos buycon757.aai.as 60
9 Amplifier Power Amplifier 1 nos buycon757.aai.as 60
10 Mixer Audio Mixer 1 nos buycon757.aai.as 60
11 Rack Rack 1 nos buycon757.aai.as 60
12 Cables Mic Cable 200 meter buycon757.aai.as 60
13 Cables Speaker Cable 1,400 meter buycon757.aai.as 60
14 SITC Supply, Installation, Testing and Commisioning of whole system 1 job buycon757.aai.as 60

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Required Documents

1

GST certificate

2

PAN card

3

Audited Balance Sheets or CA certificate indicating OEM turnover (last 3 years)

4

Audited Balance Sheets or CA certificate indicating bidder turnover (last 3 years)

5

EMD deposit proof (DD/online payment receipt) as applicable

6

Technical bid documents demonstrating compliance with equipment category

7

OEM authorization / authorization letter if bidding as an authorized reseller

8

GST portal payment confirmation screenshot

9

Any other documents specified in the tender terms (e.g., performance experience if required)

Frequently Asked Questions

How to bid for the Airports Authority of India audio-visual SITC tender in 2025?

Bidders must submit GST registration, PAN, OEM authorization, and audited turnover statements for last 3 years, along with EMD ₹25,530. Ensure GeM GST invoice and GST payment screenshots are uploaded. The scope includes supply, installation, testing and commissioning of speakers, mics, controllers, amplifiers, mixers, and racks.

What documents are required for the AAI SITC audio-visual tender in 2025?

Required documents include GST certificate, PAN, turnover certificates (audited or CA), EMD proof, OEM authorization if applicable, technical bid, and GeM invoice proof with GST payment screenshot. Turnover proofs must cover the last three financial years and meet OEM turnover criteria.

What are the key technical specifications for the SITC bid 2025?

There are no explicit device-level specs published; the scope covers speakers, microphones, controllers, amplifiers, mixers, racks and associated cabling. Bidders should demonstrate capability to supply and install a complete AV system meeting project requirements and GeM GST invoicing rules.

What is the EMD amount and payment terms for the Airports Authority of India tender?

EMD is ₹25,530. Payment terms are tied to GeM invoicing and GST portal confirmation; additional terms permit up to 25% quantity variation. A formal payment schedule is not specified beyond standard GeM processes and the supply-SSC scope.

When is delivery expected after order for the AAI audio-visual equipment tender?

Delivery will begin after the last date of the original delivery order, with an extended period calculated if quantities increase. The minimum additional delivery time is 30 days, ensuring efficient SITC, testing and commissioning across sites.

How does the 25% quantity variation impact bidder pricing for the AAI SITC tender?

Bidders must price a base quantity; up to 25% additional quantity can be ordered at contracted rates. If extended, delivery time scales as (Increased quantity / Original quantity) × Original delivery period, subject to minimum 30 days, affecting scheduling and cash flow.

What is the turnover requirement for the OEM and bidder in this tender?

Both OEM and bidder must meet the minimum average annual turnover for the last three financial years; if the OEM is under 3 years old, turnover is assessed from completed years post-incorporation. Upload certified audited statements or CA certificates to validate turnover.

What is the scope of supply for the AAI audio-visual tender in 2025?

The scope includes Supply, Installation, Testing and Commissioning of AV equipment: speakers, microphones, controllers, amplifiers, mixers, racks, and associated cables, with the bid price covering all components and services for complete SITC.