GEM

E-municipalities Uttar Pradesh High Mast Lighting Octagonal Tower with LED Flood System Tender 2025

Posted

27 Oct 2025, 04:16 pm

Deadline

06 Nov 2025, 09:00 pm

Value

₹2,10,000

Location

SANT KABEER NAGAR , UTTAR PRADESH

Progress

Issue27 Oct 2025, 04:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

HIGH MAST LIGHTING

Tender Overview

Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh, under the Urban Development Department Uttar Pradesh. Procurement: High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2), Estimated value ₹210,000.00. Location: Sant Kabir Nagar, Uttar Pradesh 272125. Scope includes installation, testing and demonstration at multiple locations following State/Central Government rules. Key differentiators include LED luminaire capacity, octagonal pole construction, and wind load compliance. This tender targets suppliers capable of delivering end-to-end installation and on-site demonstration per regulatory guidelines.

Technical Specifications & Requirements

  • Product: High Mast Lighting Octagonal Tower with LED Flood Light Luminaire; lumen/watt specifics to be determined by BOQ.
  • Key dimensions/roles from tender hints: height of octagonal pole (m), base plate dimensions (width/thickness/length), carriage diameter, number of luminaires per carriage, cable size (mm²).
  • Structural: sheets/grades for high-tensile steel, wind load resistance (m/s), base plate spec, and pole construction details.
  • Electrical: cable size (sq mm) and general electrical system, connector requirements.
  • Compliance: on-site warranty terms, installation guidelines, and demonstration standards per government rules.
  • Delivery/installation: installation, testing, and demonstration across locations; compliance with IS/industry standards for LED flood lighting installations.
  • Service: after-sales/onsite warranty terms and regional service considerations.
  • Additional: On-site warranty duration, performance criteria, and any OEM brand requirements for luminaire and pole components.

Terms, Conditions & Eligibility

  • Delivery terms include an option clause allowing up to 25% quantity variation with adjusted schedule, minimum delivery extension 30 days.
  • Turnover criteria require minimum average annual turnover over the last three years, documented via audited statements or CA certificates. OEM turnover criteria apply similarly for the offered product.
  • Service centers must exist in the consignee state or be established within 30 days of award for carry-in warranty arrangements.
  • The bidder must comply with all bid document turnover provisions and provide evidence of financial health, installation capability, and post-sale service readiness.
  • All terms and guidelines align with the buyer’s specified conditions and applicable government procurement norms.

Key Specifications

  • Product: High Mast Lighting Octagonal Tower with LED Flood Light Luminaire

  • Estimated value: ₹210,000

  • Delivery/installation: On-site installation, testing, and demonstration per State/Central Govt rules

  • Electrical: Cable size specification in sq mm to be determined by BOQ

  • Structural: Octagonal pole height (m), sheet thickness, grades of high-tensile steel, base plate width/thickness/length

  • Environmental: Regional wind withstand capacity (m/s)

  • Warranty: On-site warranty duration to be defined; explicit implementation in terms

  • OEM/service requirements: Availability of service centers in each consignee state or 30-day establishment

  • BOQ: No items listed; generic scope requires LED luminaires per carriage and related hardware

Terms & Conditions

  • Up to 25% quantity variation with formula-based delivery extension

  • Three-year average turnover requirement with supporting audited/CA certificates

  • OEM turnover criterion applied to primary product category in bunch bids

  • Functional service centers required in consignee state or establishment within 30 days

Important Clauses

Payment Terms

Not explicitly stated in data; ensure payment terms align with government procurement norms and contract award specifics.

Delivery Schedule

Delivery Period follows original delivery order; additional time calculated as (increased quantity / original quantity) × original period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should seek LD terms within contract alongside performance bonds if applicable.

Bidder Eligibility

  • Minimum average annual turnover as per bid document for bidder and OEM

  • Demonstrated installation experience with high mast LED flood systems

  • Functional service centers or commitment to establish in consignee state within 30 days

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes,Including Civil Work at sites
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 4
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 1, 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 9.0
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355)
Base Plate Width of Base Plate 200, 250, 275, 300 Or higher
Base Plate Thickness of Base Plate 12, 16 Or higher
Base Plate Length of Base Plate 200, 250, 275, 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 33, 39, 44, 47, 50, 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 2.5, 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 200

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating three-year turnover

4

OEM authorization/partner certificates for supplied product

5

Technical bid documents and compliance certificates

6

Evidence of service center presence or commitment to establish within 30 days

7

Turnover certificates for OEM and bidder (three-year average)

8

Past project experience certificates related to high mast lighting or LED flood systems

Frequently Asked Questions

How to bid for high mast lighting tender in Sant Kabir Nagar UP 2025

Bidders must meet turnover criteria with three-year financials, provide OEM authorization, and demonstrate installation capability for LED flood systems. Submit GST, PAN, and service center details; ensure compliance with State/Central Govt installation guidelines and demonstrate on-site testing competency.

What documents are required for the UP high mast lighting tender 2025

Required documents include GST certificate, PAN, three-year turnover audited statements or CA certificate, OEM authorizations, technical bid, service center proof, and project experience certificates related to similar LED luminaires or high mast installations.

What are the technical specifications for LED flood luminaire in this tender

Specifications refer to LED rating and system wattage, carriage diameter, luminaire count per octagonal pole, and cable size in mm². Exact wattage and lumen metrics will be detailed in BOQ; ensure IS/IEC compliance and manufacturer data sheets for LED luminaires.

When is the delivery window for quantity variation in this tender

The buyer may increase or decrease quantity up to 25% at contract award and during currency. Delivery extensions depend on the extended period formula, with a minimum extension of 30 days from the original delivery order.

What are the service requirements for post-warranty in this UP tender

If carry-in warranty applies, bidder must have a functional service center in the consignee state or establish one within 30 days of award; on-site warranty options may waive this requirement.

What is the estimated contract value for the UP high mast project

Estimated value for this procurement is ₹210,000. The final contract value may adjust with quantity changes up to 25% as per option clause and delivery schedule.

What are the eligibility criteria for OEM turnover in this bid

OEM turnover must meet the minimum average annual turnover over the last three years ending 31st March; provide audited balance sheets or CA certificate indicating turnover for the period; younger OEMs use post-constitution turnover.

What standards or certifications are required for the LED lighting scope

The tender requires IS/IEC-compliant LED luminaires with appropriate certifications; ensure documentation demonstrates standard compliance, vendor warranty terms, and installation guidelines aligned to government rules.

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