GEM

Indian Army Department Of Military Affairs Seat Repair & Treadmill Servicing Tender 2025

Posted

21 Oct 2025, 06:38 pm

Deadline

31 Oct 2025, 07:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue21 Oct 2025, 06:38 pm
AwardPending
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Quantity

60

Category

Seat Repair Complete

Bid Type

Single Packet Bid

Categories 1

WIRE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for maintenance and servicing of multiple equipment components including seats, treadmills, pulleys, grips, oil and spray, nut caps and pipe bushes, and overall servicing and maintenance charges. The procurement scope covers seven BOQ items with on-site assessment required before bidding. An option clause allows a 25% quantity fluctuation at contracted rates, with delivery timelines adjusted proportionally. A site-visit confirmation letter must be uploaded, and bidders should thoroughly understand the buyer’s requirements on-site. This procurement highlights precise maintenance tasking across multiple equipment categories within military facilities, demanding strict adherence to site-specific conditions and documentation.

  • Organization: Indian Army
  • Product/Service: Maintenance & servicing of treadmill, pulleys, grips, oil and spray, and related components
  • Location: Not specified; bidders should anticipate site inspection at related military locations
  • Estimated value/EMD: Not specified; bid preparation should assume standard government maintenance contracts
  • Key differentiator: Mandatory site visit confirmation and option clause enabling 25% quantity changes during contract
  • Unique aspect: Seven-item BOQ with unspecified quantities requiring on-site validation prior to submission

Technical Specifications & Requirements

  • Product/service names: listed as seat repair, servicing of treadmill, wire for pulleys in machines, grips replacement, oil and spray for machines, pulleys nut caps and pipe bushes, and general servicing and maintenance charges
  • BOQ: 7 items; quantities and units are not disclosed in the tender data
  • Standards/quality: No explicit standards stated in the available data; bidders should rely on site evaluation for quality metrics
  • Delivery/installation: Delivery period tied to original delivery order; extension logic applies if option clause is exercised
  • Special clauses: Site-visit requirement documented; option to adjust quantity up to 25% during contract
  • Experience: No explicit minimums listed; bidders must demonstrate capacity via site assessment and standard maintenance capability

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data
  • Delivery terms: Delivery period starts from the last date of original delivery order; extended time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Payment terms: Not specified
  • Documentation: Site-visit confirmation letter required; OEM authorizations and technical bid materials likely expected
  • Eligibility: Bidders must comply with the option clause and demonstrate ability to perform multi-item maintenance services
  • Penalties: Not specified; standard government contract penalties may apply

Key Specifications

    • Product/service: Seat repair, Treadmill servicing, Pulleys wiring, Grips replacement, Oil and spray, Pulleys nut caps and pipe bushes, and Maintenance charges
    • Quantities/values: 7 BOQ items; exact quantities not disclosed in tender data
    • EMD/Value: Not disclosed in available information
    • Experience: No explicit minimum; rely on on-site assessment and capability statements
    • Standards/Quality: No explicit standards listed; follow site evaluation outcomes

Terms & Conditions

  • Option Clause: quantity may vary ±25% at contracted rates

  • Site Visit: confirmation letter required before bid submission

  • Delivery: based on original delivery order; extended period when option is exercised

Important Clauses

Payment Terms

Not specified in available data; bidders should await formal contract terms

Delivery Schedule

Delivery starts from last date of original delivery order; extensions calculated as described

Penalties/Liquidated Damages

Not specified in provided data; expect standard government contract penalties

Bidder Eligibility

  • Ability to perform multi-item maintenance services for army equipment

  • Compliance with site-visit requirement and submission of confirmation letter

  • Capability to handle potential 25% quantity variation at contracted rates

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Seat Repair Complete Seat Repair Complete 8 nos supdt614 5
2 Servicing of Treadmill Servicing of Treadmill 2 nos supdt614 5
3 Wire for Pulleys in Machines Wire for Pulleys in Machines 40 mtr supdt614 5
4 Grips Replacement Grips Replacement 6 nos supdt614 5
5 Oil and Spray for Machines Oil and Spray for Machines 2 ltr supdt614 5
6 Pulleys Nut Caps and Pipe Bushes Pulleys Nut Caps and Pipe Bushes 1 set supdt614 5
7 Servicing and Maintenance Charges Servicing and Maintenance Charges 1 job supdt614 5

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar maintenance projects

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents showing maintenance capabilities

7

OEM authorizations or certifications (if required by terms)

Frequently Asked Questions

How to bid for Indian Army treadmill servicing tender in 2025?

Bidders should confirm site visit readiness by uploading a site visit confirmation letter, prepare a technical bid detailing maintenance capabilities, and ensure compliance with the option clause allowing ±25% quantity variation. While EMD/value is not disclosed here, anticipate standard security deposits and GST/PAN documentation.

What documents are required for Indian Army maintenance tender submission?

Required documents typically include GST certificate, PAN card, experience certificates for similar work, financial statements for last 2-3 years, EMD documentation, technical bid materials, and OEM authorizations if applicable. Ensure site-visit proof is included if mandated.

What are the delivery terms for the army maintenance contract?

Delivery starts from the last date of the original delivery order; if quantity increases, the extra time equals (additional quantity ÷ original quantity) × original delivery period, with a minimum 30 days, and the purchaser may extend up to the original delivery period.

What standards or quality requirements apply to this maintenance tender?

No explicit standards are listed in the tender data; bidders should rely on on-site evaluation results and demonstrate capability to perform seat repair, treadmill servicing, and pulley components with appropriate OEM or maintenance certifications as applicable.

What is the significance of the site visit for this tender?

The site visit confirmation letter is mandatory; it ensures bidders understand on-site requirements before submitting the bid. This visit helps assess equipment specifics for seven BOQ items and aligns bidders with installation and maintenance expectations.

How does the 25% quantity option affect bidding in this tender?

The purchaser may increase or decrease order quantity by up to 25% at contracted rates during and after contract award. Bidders must price flexible quantities and be prepared for delivery adjustments following the last date of the original delivery order.