GEM

Eastern Coalfields Limited Brake Lining Friction and Packing Tender Bardhaman West Bengal 2025 ISO 9001

Posted

18 Oct 2025, 12:59 pm

Deadline

08 Nov 2025, 09:00 am

EMD

₹25,100

Location

BARDHAMAN , WEST BENGAL

Progress

Issue18 Oct 2025, 12:59 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1350

Category

GRAPHITE GLAND PACKING HT 5-8 IN

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • EMD amount ₹25,100 via DD payable at Asansol
  • • DATA SHEET upload mandatory; mismatch risks bid rejection
  • • Option clause allows ±25% quantity variation at contract and during currency
  • • Hard copy DD required within 15 days after contract award; EMD delivery within 5 days of bid end
  • • GSTIN and PAN submission required; EFT Mandate with bank certification

Categories 8

BRAKE BRAKE LINING GREASES PUMP SPARE PARTS ASBESTOS RIVETS SPLIT CASING PUMP TRANSITION METALS

Tender Overview

The procurement is issued by Eastern Coalfields Limited (Coal India Ltd) for a range of mechanical friction and packing items, including BRAKE LINING FRICTION varieties, GRAPHITE GLAND PACKING, ASBESTOS PACKING, and related RIVET COPPER FLAT components. The tender covers multiple item families (17 total BOQ entries) with an emphasis on material compatibility and standard data sheet verification. Located in BARDHAMAN, WEST BENGAL - 713101, this purchase supports coal handling and equipment maintenance operations. A key differentiator is the requirement for ISO 9001 certification and strict data-sheet conformity to prevent mismatches. The bid process includes bank-based EMD submission, GST/PAN documentation, and data-sheet uploads, with flexible quantity options via an option clause. Unique terms include an option to increase/decrease quantity by up to 25% at contract time and during the currency, subject to contracted rates.

Technical Specifications & Requirements

  • No formal product specifications published in the tender; bidders must rely on provided item names (BRAKE LINING FRICTION, GLAND PACKING, GRAPHITE PACKING, ASBESTOS ROPE/CORD PACKING, RIVETS, STEAM JOINT) and submit a corresponding Data Sheet.
  • EMD: ₹25,100; payment via Demand Draft (DD) payable at Asansol; hard copy DD within 15 days post-award.
  • ISO 9001 certification is mandatory for the bidder or OEM; data sheet must align with offered products; pre-dispatch inspection is not applicable unless ATC specifies otherwise.
  • Data Sheet upload required; EFT Mandate and cancelled cheque copy; GSTIN and PAN card copies; bank details for payment; vendor code creation terms.
  • Delivery schedule: option clause allows ±25% quantity adjustment; delivery period calculations reference original period with minimum 30 days; extension rules apply if option exercised.

Terms, Conditions & Eligibility

  • EMD: ₹25,100 via Demand Draft payable to EASTERN COALFIELDS LIMITED AREA III, ASANSOL; scanned DD copy uploaded, hard copy delivered within 5 days of bid end/opening; successful bidder must provide hard copy of DD within 15 days of contract award.
  • Certifications: bidder or OEM must hold ISO 9001; data sheet must match product specs to avoid rejection.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet of offered products; all certificates per Bid Document/ATC.
  • Inspection: Nominated Inspection Agency for acceptance; pre-dispatch inspection not applicable unless ATC states otherwise.
  • Payment terms and delivery: extendable quantity up to 25%; delivery timeline calculated per clause; compliance with option clause required.

Key Specifications

  • Product categories: BRAKE LINING FRICTION (multiple sizes), GLAND PACKING (GRAPHITE), ASBESTOS PACKING, RIVET COPPER FLAT, STEAM JOINT

  • EMD: ₹25,100

  • Certificate: ISO 9001 required

  • Data Sheet: must match offered products; mismatch can lead to rejection

  • Delivery/option: +/-25% quantity; minimum 30 days added time if extended

  • Documents: PAN, GST, cancelled cheque, EFT mandate; data sheet upload

  • Inspection: Nominated Inspection Agency; pre-dispatch inspection not applicable

Terms & Conditions

  • EMD of ₹25,100 via DD to Asansol; hard copy within 15 days of award

  • ISO 9001 certification mandatory for bidder or OEM

  • Up to 25% quantity variation at contract and during currency

Important Clauses

Payment Terms

EMD and performance payments via DD with hard copy delivery timelines; EFT mandate required

Delivery Schedule

Option clause permits ±25% quantity changes; delivery period adjustments based on original period with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; follow standard GeM/GTC terms and ATC if applicable

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must submit PAN, GSTIN, EFT Mandate, and cancelled cheque

  • Must provide Data Sheet aligned to offered products

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BRAKE LINING FRICTION 1-2 X 5 IN As Per Technical Specification Sheet 15 meters [email protected] 22
2 BRAKE LINING FRICTION 3-8 X 3 IN As Per Technical Specification Sheet 15 meters [email protected] 22
3 BRAKE LINING FRICTION BNDD ABS 1-2 X 4 IN As Per Technical Specification Sheet 15 meters [email protected] 22
4 BRAKE LINING FRICTION 20 X 125 MM As Per Technical Specification Sheet 30 30 meters [email protected] 22
5 BRAKE LINING FRICTION 3-8 X 2-1-2 IN As Per Technical Specification Sheet 60 meters [email protected] 22
6 BRAKE LINING FRICTION - 20 X 100 MM As Per Technical Specification Sheet 30 meters [email protected] 22
7 GLAND PACKING 1-2 IN As Per Technical Specification Sheet 75 kg [email protected] 22
8 GRAPHITE GLAND PACKING HT 5-8 IN As Per Technical Specification Sheet 75 kg [email protected] 22
9 GRAPHITE GLAND PACKING HT CTTN - 19 MM As Per Technical Specification Sheet 75 kg [email protected] 22
10 ASBESTOS ROPE PACKING - 25 MM As Per Technical Specification Sheet 30 kg [email protected] 22
11 ASBESTOS CORD ROPE PACKING - 22 MM As Per Technical Specification Sheet 30 kg [email protected] 22
12 GRAPHITE GREASE PACKING HT - 12 MM As Per Technical Specification Sheet 100 kg [email protected] 22
13 GRAPHITE GLAND PACKING - 16 MM As Per Technical Specification Sheet 100 kg [email protected] 22
14 GRAPHITE GLAND PACKING ABS - 20 MM As Per Technical Specification Sheet 100 kg [email protected] 22
15 RIVET, COPPER FLAT- 6 MM, 50 MM As Per Technical Specification Sheet 200 nos [email protected] 22
16 RIVET, COPPER FLAT - 8 MM, 50 MM As Per Technical Specification Sheet 200 nos [email protected] 22
17 STEAM JOINT, SPCL QLTY 1-8 IN As Per Technical Specification Sheet 200 kg [email protected] 22

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

GST registration certificate

7

ISO 9001 certificate (for bidder or OEM, if available)

8

Bidder/vendor code creation documents

Frequently Asked Questions

How to bid for brake lining and packing tender in Bardhaman 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet of offered products. Ensure ISO 9001 certification, upload data sheets, and provide DD for ₹25,100 EMD payable at Asansol. Include hard copy delivery within 15 days after contract award and comply with the option clause enabling ±25% quantity changes.

What documents are required for ECL brake parts tender in West Bengal?

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate; Data Sheet for offered brake parts; GST proof; ISO 9001 certificate (if available); vendor code creation documents; and EMD via DD for ₹25,100 payable in Asansol. Hard copies must reach within 15 days post award.

What are the ISO 9001 requirements for this ECL procurement?

Bidders or the offered OEM must hold ISO 9001 certification; data sheet must precisely reflect the offered products; non-conformity may lead to bid rejection. Ensure the certificate is current and documents reflect the same entity as the bid.

What is the EMD amount and payment mode for this tender?

EMD is ₹25,100, payable via Account Payee Demand Draft in favor of EASTERN COALFIELDS LIMITED AREA III, Asansol. A scanned DD must be uploaded; hard copy must be delivered within 5 days of bid end/opening and 15 days after contract award for payment security.

How does the quantity option clause affect delivery in this tender?

The purchaser may adjust quantity by up to ±25% at contract placement and during currency at contracted rates. Delivery time adjusts as (additional/original quantity) x original delivery period, with a minimum of 30 days; if the original period is under 30 days, the minimum applies.

What is the delivery location and inspection process for this tender?

Delivery is tied to the Bardhaman, West Bengal region; inspection is conducted by a Nominated Inspection Agency. Pre-dispatch inspection is not applicable unless specified in ATC. Ensure data sheet alignment to avoid rejection during acceptance.