GEM

Border Road Organisation Work Order Pad & Logistics Forms Tender 2025 Rajasthan EMD Not Specified

Posted

28 Oct 2025, 09:45 am

Deadline

07 Nov 2025, 10:00 am

Location

HANUMANGARH , RAJASTHAN

Progress

Issue28 Oct 2025, 09:45 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3271

Category

Log Sheet Govt Eqpt, Plant IAFZ-2007 pad of 100 pages, As per sample

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical standards: Not specified
  • • Special conditions: Sample-driven qualification, back loading within 7 days
  • • Penalty/withdrawal: Bid cancellation rights retained by Competent Authority
  • • Eligibility: Experience in supplying master rolls and related forms
  • • Warranty/AMC: Not specified
  • • Delivery: Goods-only supply, samples collected in Rajasthan
  • • Payment terms: Not specified

Categories 6

TRANSPORT DIARY INDUCTION MOTORS VEHICLE BOOK CARDS

Tender Overview

Border Road Organisation (Department of Defence) invites bids for the supply of various printed goods, including pad pages (100-page formats), log books, cash books, car diaries, gate passes, and related inspection/requisition forms as per buyer samples. The procurement scope is limited to the supply of goods, with samples provided by the buyer for technical qualification. The contract contemplates 18 listed items, all to be delivered in accordance with the samples and per regional logistical arrangements in Rajasthan. A key differentiator is the sample-driven acceptance and post-award right of cancellation by the competent authority. This opportunity targets vendors capable of handling government print consumables with quick turnover and accurate pad/page formatting.

Technical Specifications & Requirements

  • Scope: Supply of printed goods (Pad of 100 pages, log sheets, car diaries, vehicle inspection forms, mileage cards, technical inspection reports, cash books, and requisition slips) as per sample.
  • Delivery model: Goods-only bid; samples collected by supplier at HQ 49 BRTF (GREF) Hanumangarh, Rajasthan.
  • Quality/compatibility: Items must match buyer samples; back loading of rejected stores within seven days at supplier risk.
  • Bid flexibility: Competent Authority may cancel bid at any stage, including after opening financial bid and reverse auction, with no obligation to justify.
  • Experience note: Only supply experience in master rolls, work diaries, car diaries, or equivalent items will be treated as relevant experience.
  • BOQ status: 18 total items; specific quantities and units are not disclosed in the data.

Terms, Conditions & Eligibility

  • Scope clause: Only supply of goods; no services or installation.
  • Sample collection: Buyer-provided samples to be collected by vendor at own cost/risk.
  • Rejection clause: Rejected goods must be back-loaded within seven days from consignee location.
  • Bid cancellation: Competent Authority may cancel at any stage, without reason.
  • Experience criterion: Experience in supplying Master rolls, work diary, car diary, or similar items is considered relevant.
  • Acceptance risk: Items must conform to samples; non-conforming items may trigger penalties or rejection.

Key Specifications

  • Product/service names: printed pads, log books, cash books, diaries, requisition slips, vehicle inspection forms

  • Quantities/volumes: 18 total items; exact quantities not disclosed

  • EMD/estimated value: Not specified

  • Experience: supply of master rolls, work diaries, car diaries, or similar items

  • Quality/standards: Samples to be matched; no explicit IS/ISO codes provided

  • Delivery/installation: Delivery of goods to Rajasthan region; sample collection at HQ 49 BRTF, Hanumangarh

  • Warranty/after-sales: Not specified

Terms & Conditions

  • Sample-driven qualification and cost of sample collection borne by bidder

  • Back loading of rejected goods within seven days at bidder risk

  • Competent Authority may cancel bid at any stage without reason

Important Clauses

Payment Terms

Not specified

Delivery Schedule

Goods-only supply; samples collected by bidder; no dates provided

Penalties/Liquidated Damages

Cancellation right retained by Competent Authority; no explicit LD terms

Bidder Eligibility

  • Experience in supplying master rolls, work diaries, car diaries, or similar government forms

  • Capability to provide samples and deliver goods in Rajasthan

  • GST registration and PAN verification

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Work Order pad of 100 pages, As per sample Work Order pad of 100 pages, As per sample 25 pad oc-1030iespl 15
2 Government transport duty slip, IAFZ-2007, pad of 100 pages Government transport duty slip, IAFZ-2007, pad of 100 pages 261 pad oc-1030iespl 15
3 Log Sheet Govt Eqpt, Plant IAFZ-2007 pad of 100 pages, As per sample Log Sheet Govt Eqpt, Plant IAFZ-2007 pad of 100 pages, As per sample 241 pad oc-1030iespl 15
4 Printed POL Requsition slips,100 pages per Pad, As per sample Printed POL Requsition slips,100 pages per Pad, As per sample 229 pad oc-1030iespl 15
5 Printed Car Diary IAFZ-2209 Printed Car Diary IAFZ-2209 280 book oc-1030iespl 15
6 Printed Kilometer, Mileage Card IAFZ-2212, As per sample Printed Kilometer, Mileage Card IAFZ-2212, As per sample 1,220 book oc-1030iespl 15
7 Printed Technical Inspection Report form of Vehicle, IAF EME F-03, As per sample Printed Technical Inspection Report form of Vehicle, IAF EME F-03, As per sample 50 nos oc-1030iespl 15
8 Printed Technical Inspection Report form of Vehicle, IAF EME F-23 Printed Technical Inspection Report form of Vehicle, IAF EME F-23 25 nos oc-1030iespl 15
9 Printed Repair Job Cards Form No IFA EME W-40 Revised, 100 pages per pad, As per sample Printed Repair Job Cards Form No IFA EME W-40 Revised, 100 pages per pad, As per sample 100 pad oc-1030iespl 15
10 Printed Gate Pass book, Containing 3 coloured pages for same pge number, 100 pages serially numbered per book Printed Gate Pass book, Containing 3 coloured pages for same pge number, 100 pages serially numbered per book 100 book oc-1030iespl 15
11 Printed Cash Book IAFZ-811, 100 pages per book, printed both sides, Paper size 42 cm x 33 cm Printed Cash Book IAFZ-811, 100 pages per book, printed both sides, Paper size 42 cm x 33 cm 10 book oc-1030iespl 15
12 Cash book Regimental fund 100 pages per book, printed both sides Cash book Regimental fund 100 pages per book, printed both sides 20 book oc-1030iespl 15
13 Cash book Public fund 100 pages per book, printed both sides Cash book Public fund 100 pages per book, printed both sides 20 book oc-1030iespl 15
14 RV Book IAFA-175 RV Book IAFA-175 40 book oc-1030iespl 15
15 MB Book MB Book 100 book oc-1030iespl 15
16 Convey Note 100 pges per pad Convey Note 100 pges per pad 110 pad oc-1030iespl 15
17 log book log book 20 book oc-1030iespl 15
18 Maintenance Card Maintenance Card 420 nos oc-1030iespl 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar goods (master rolls, work diaries, car diaries, logs)

4

Financial statements (as applicable)

5

EMD/Security deposit documentation (amount not specified)

6

Technical bid documents showing compliance to samples

7

OEM authorizations (if applicable)

Frequently Asked Questions

How to participate in Border Road Organisation printed forms tender in Rajasthan 2025

Bidders must submit GST registration, PAN, and experience certificates for supplying master rolls and diaries. Provide technical bid aligned with buyer samples, and deliver samples collected from HQ 49 BRTF Hanumangarh. Ensure eligibility criteria are met and be prepared for sample-based evaluation before financial bid opening.

What documents are required for BR0 printed forms bid in Rajasthan

Required documents include GST certificate, PAN card, experience certificates for similar goods (master rolls, car diaries), financial statements if requested, EMD documentation, technical compliance documents, and OEM authorizations if applicable. Ensure submission with bid to avoid disqualification.

What are the technical specifications for BR0 form pads and diaries tender

Specifications rely on buyer samples; items include pad of 100 pages, log books, cash books, car diaries, and technical inspection forms. No explicit IS/ISO codes are provided. Suppliers must match sample formats exactly and collect samples from HQ 49 BRTF, Hanumangarh.

When is the delivery window for BR0 form supplies in Rajasthan

Delivery window is not stated; bid clarifications indicate goods-only supply with sample-based acceptance. Rejected stores must be back-loaded within seven days from consignee location at supplier risk. Prepare logistics to support rapid replacement if required.

What are the EMD requirements for the BR0 forms tender in 2025

EMD amount and method of submission are not specified in the data. Bidders should monitor tender updates and ensure availability of EMD as per organization’s standard terms, with acceptable modes (DD/online) once announced in formal tender documents.

What is the eligibility criteria for supplying government form pads

Eligibility hinges on proven experience in supplying master rolls, work diaries, car diaries, or equivalent items. GST and PAN validation are required, along with ability to supply samples and fulfill sample-driven acceptance. Compliance with buyer sample standards is mandatory.

What happens if samples do not match the buyer samples

If samples do not match, the supplier bears risk for back-loading rejected goods within seven days and may face rejection and potential bid cancellation per competent authority. Ensure strict conformance to provided samples and QA checks prior to shipment.

Which location is designated for sample collection for BR0 bid

Samples are to be collected by the supplier from HQ 49 BRTF (GREF), Hanumangarh, Rajasthan, PIN 335512. Bidder must arrange collection at their own cost and risk after receiving the samples from the buyer.