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Armoured Vehicles Nigam Limited HVF Tamil Nadu Security Equipment Tender 2025 ISO/NABL NABL PIR 12 Month Warranty 180 Days Delivery

Posted

31 Oct 2025, 04:32 pm

Deadline

10 Nov 2025, 08:00 pm

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue31 Oct 2025, 04:32 pm
AwardPending
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Quantity

487

Bid Type

Two Packet Bid

Key Highlights

  • • Limited tender eligibility restricting participation to HVF-registered, established past suppliers
  • • 50% option clause for quantity variation with corresponding delivery time adjustments
  • • Delivery period fixed at 180 days from order placement; LD 0.5% per week, max 10%
  • • FOR HVF delivery terms; compliance with AVNL procurement manual 2024
  • • Mandatory NABL certificate, PIR, warranty certificate, and test piece with each consign ment
  • • Final acceptance on receipt and on-site inspection at HVF
  • • PSD 3% of total supply order value for orders > ₹10 Lakhs; PSD payable with order
  • • Offer validity: 90 days; QA/QAP alignment with design drawings and Quality Acceptance Plan

Tender Overview

Armoured Vehicles Nigam Limited (AVNL) invites bids under a limited tender for HVF, Tamil Nadu-based procurement of security equipment. The contract specifies a 12-month warranty, 180-day delivery period, and FOB/FO R HVF delivery terms. An option clause allows up to 50% quantity variation within contract, with adjusted delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Bidders must be established suppliers registered with HVF, with strict debarment checks. The submission requires a 90-day bid validity and compliance with design drawings, QA plans, and QAP. A PSD of 3% applies for orders exceeding ₹10 Lakhs. Final acceptance occurs on receipt and inspection at HVF, with NABL certification and PIR documentation required with each consign ment.

Technical Specifications & Requirements

  • No BOQ items available; the tender hinges on compliance with HVF design drawings, QAP, and quality acceptance plan (QAP).
  • Required documents at bid: NABL Certificate, PIR, Warranty/Guarantee certificate, and test piece/button with each consign ment.
  • Inspection conducted at HVF per drawing/specification and QAP; PSD applies for order value > ₹10 Lakhs; PSD amount equals 3% of total order value.
  • 12-month warranty from receipt/acceptance; delivery period 180 days from supply order placement; LD at 0.5% per week up to 10% maximum for late delivery.
  • Delivery terms: FOR HVF; compliance with AVNL procurement manual 2024; offer validity 90 days.

Terms, Conditions & Eligibility

  • Limited tender eligibility: only established/past suppliers of this item registered with HVF may participate.
  • 50% option clause on quantity; delivery time adjusts accordingly; minimum 30 days extension.
  • Compliance with design drawing, qualification of QA plan, and final acceptance on HVF receipt.
  • 12-month warranty; LD penalties; inspection and compliance documentation required with bid; PSD applicable for orders > ₹10 Lakhs.
  • PSD = 3% of total order value; PSD payable with the order; compliance statement must be signed/sealed and submitted.

Key Specifications

  • Limited tender with HVF-registered suppliers only

  • Delivery period: 180 days from order placement

  • Warranty: 12 months from receipt/acceptance at HVF

  • Penalty: LD 0.5% per week, max 10% for late delivery

  • Delivery terms: FOR HVF

  • PSD: 3% of total order value for orders > ₹10 Lakhs

  • Mandatory NABL certificate, PIR, warranty, and test piece with each consign ment

  • Final acceptance: on receipt and inspection at HVF

Terms & Conditions

  • Delivery and acceptance terms governed by HVF and AVNL 2024 manual

  • Quantities may vary up to 50% with extended delivery period

  • Mandatory NABL, PIR, warranty, and test piece documentation

  • LD penalties apply for late delivery as specified

  • Bid validity fixed at 90 days

Important Clauses

Delivery Terms

FOR HVF; 180 days from order placement; LD 0.5%/week up to 10%

Warranty & Quality

12 months from receipt/acceptance; NABL, PIR, and QA documentation required

Option Clause

50% increase/decrease in quantity with proportional delivery time adjustments

Bidder Eligibility

  • HVF-registered supplier status

  • Not debarred/blacklisted by HVF

  • Demonstrated capability to meet design drawings and QAP

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or references for similar HVF-type procurements

4

Financial statements demonstrating financial viability

5

EMD/Security deposit (as applicable to this limited tender)

6

Technical bid documents demonstrating compliance with design drawings and QAP

7

OEM authorizations or manufacturer credentials (if applicable)

8

NABL certificate, PIR, warranty/guarantee certificates for the item

9

Test piece/button with each consign ment

Frequently Asked Questions

How to bid in AVNL security equipment tender in Tamil Nadu 2025

Bidders must be HVF-registered, not blacklisted, and submit NABL/PIR with bid. Include 90-day bid validity, comply with design drawings and QAP, and provide EMD as specified by AVNL HVF terms. Delivery is 180 days; LD penalties apply for delays.

What documents are required for HVF limited tender submission in Tamil Nadu

Submit GST, PAN, financial statements, experience certificates, NABL certificate, PIR, warranty certificates, OEM authorizations if applicable, and test piece with each consign ment. Ensure compliance statement signed/sealed with bid.

What are the delivery and penalty terms for HVF procurement

Delivery must occur within 180 days from order placement. LD is 0.5% of order value per week, capped at 10%. If quantity increases by up to 50%, delivery time extends proportionally with minimum 30 days.

What is the PSD requirement for AVNL security equipment tender

PSD is 3% of the total supply order value for orders exceeding ₹10 Lakhs. The PSD amount must be paid with the order and documented in the bid submission.

What standards and certifications are required for NABL and QA with HVF

Bidders must provide NABL accreditation, PIR certification, and a warranty certificate with each consign ment. Compliance with the Quality Acceptance Plan (QAP) and adherence to design drawings is mandatory.

What is the eligibility for quantity variation in AVNL HVF tender

The purchaser may increase or decrease quantity up to 50% of bid quantity. The delivery period adjusts using (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with potential extension within contract limits.

How is final acceptance determined for HVF supplies

Final acceptance occurs upon receipt and inspection at HVF per the drawing/specification and QAP. Compliance statements must be submitted, and items must meet QA/acceptance criteria before payment processing.

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