GEM

Indian Army Turmeric and Spices Procurement Gurudaspur Punjab 2025 - Quantity Option Clause 25%

Bid Publish Date

25-Oct-2025, 1:09 pm

Bid End Date

04-Nov-2025, 2:00 pm

Bid Opening Date

04-Nov-2025, 2:30 pm

Location

GURDASPUR , PUNJAB

Progress

Issue25-Oct-2025, 1:09 pm
AwardPending
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Quantity

527

Category

Turmeric

Bid Type

Two Packet Bid

Categories 2

GARLIC CORIANDER

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple spice products in Gurudaspur, Punjab 143505. The tender covers 13 items spanning turmeric, chilli powder, coriander powder, cumin jeera, black pepper, mustard (sarso), small and large cardamom, long clove, bay leaf, garlic, tamarind (imli), and garam masala. While exact quantities and estimated value are not disclosed, the scope is broad in spice category for military supply. A distinguishing feature is the option clause allowing quantity adjustments up to 25% during contract execution, at contracted rates. Pre-bid interaction is mandatory due to urgency.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data; BOQ items are listed as N/A, indicating a non-standardized or placeholder schedule.
  • The only explicit terms relate to delivery flexibility and urgent pre-submission interaction:
    • Quantity option: Purchaser may increase/decrease order by up to 25% of bid quantity at contract placement or during currency.
    • Delivery period adjustment: Increased quantity time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery time may be used to match original delivery period.
    • Pre-interaction: Bidders must engage prior to final bid submission due to urgent project needs.
  • No standards or certifications are specified (e.g., ISI, ISO) in the data.

Terms, Conditions & Eligibility

  • EMD/Security Deposit details are not provided in the tender data.
  • The only explicit commercial term is the option clause allowing up to 25% quantity variation at contracted rates.
  • Delivery terms specify that the extended time calculation must consider a minimum 30-day period, with potential extension up to the original delivery duration.
  • The tender emphasizes urgency and requires pre-bid interaction; bidders should be prepared for rapid bid submission and potential near-term award.

Key Specifications

  • Product/service names: turmeric, chilli powder, coriander powder, cumin jeera, black pepper, mustard sarso, small cardamom, large cardamom, long clove, bay leaf, garlic, tamarind imli, garam masala

  • Quantities/values: Not disclosed in data; 13-item BOQ with N/A quantities

  • Standards/certifications: Not specified in tender data

  • Delivery: Minimum 30 days for additional quantity delivery time; delivery period adjustments to be calculated per formula

  • Eligibility: Pre-interaction mandated; urgent project scope

  • Awards/terms: Option to increase/decrease quantity up to 25%; contracted rates apply

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contract and during currency

  • Delivery extension time follows (Additional/Original) × Original delivery period with 30-day minimum

  • Pre-bid interaction required due to urgency; procurement for spices in Gurudaspur

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms and confirm with contracting officer during pre-bid interaction

Delivery Schedule

Delivery period adjustments based on option clause; minimum 30 days for any extended period; calculations based on additional quantity relative to original quantity

Penalties/Liquidated Damages

No LD/penalty details provided in data; bidders should verify during pre-bid interaction

Bidder Eligibility

  • Proven experience in supplying or distributing spice commodities

  • GST registration and PAN compliance

  • Financial stability evidenced by recent statements

  • Ability to meet urgent delivery timelines and participate in pre-bid interaction

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Turmeric Turmeric 110 kg abhjit@1994 15
2 Chilli Powder Chilli Powder 115 kg abhjit@1994 15
3 Coriander Powder Coriander Powder 115 kg abhjit@1994 15
4 Cumin Jeera Cumin Jeera 84 kg abhjit@1994 15
5 Black Peeper Black Peeper 20 kg abhjit@1994 15
6 Mustard Sarso Mustard Sarso 5 kg abhjit@1994 15
7 Small Cardamom Small Cardamom 1 kg abhjit@1994 15
8 Large Cardamom Large Cardamom 3 kg abhjit@1994 15
9 Long Clove Long Clove 2 kg abhjit@1994 15
10 Bay Leaf Bay Leaf 4 kg abhjit@1994 15
11 Garlic Garlic 25 kg abhjit@1994 15
12 Tamarind Imli Tamarind Imli 8 kg abhjit@1994 15
13 Garam Masala Garam Masala 35 pkt abhjit@1994 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for spice procurement or similar commodities

4

Financial statements or turnover evidence

5

EMD/Security deposit documents (amount not specified in data; bidders should prepare as per standard tender practice)

6

Technical bid documents demonstrating product compliance (if any) and supplier capabilities

7

OEM authorizations or distributor credentials (if applicable)

8

Any prior contract performance letters for spice supply

Frequently Asked Questions

How to participate in the Indian Army spice tender in Gurudaspur 2025

Bidders must complete pre-bid interaction, submit GST, PAN, experience certificates, financial statements, and EMD documents as per terms. The tender covers 13 spice items with a 25% quantity variation option. Ensure readiness of supplier credentials and confirm delivery timelines under urgent project needs.

What documents are required for spice procurement tender in Punjab

Required submissions include GST registration, PAN card, company financials, spice supply experience certificates, EMD/security deposit proof, technical compliance certificates (if any), OEM authorizations, and proof of delivery capability for perishable spice items within short lead times.

What are the delivery terms for the spice tender in Gurudaspur

Delivery is governed by an option clause allowing up to 25% quantity changes at contracted rates. If extended, delivery time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days, and may extend up to the original duration.

What standards or certifications are required for supplying spices to Indian Army

The tender data does not specify standards; bidders should seek clarification during pre-bid interaction and ensure general quality controls, hygiene compliance, and supplier certifications as per government procurement norms for spice products.

What is the applicability of the 25% quantity variation clause

The purchaser may increase or decrease the order by up to 25% at contract placement and during the currency. Any change uses the contracted rates, and delivery scheduling follows the specified extended-time formula with a 30-day minimum.

When is pre-bid interaction required for this tender in Punjab

Pre-bid interaction is mandatory due to urgency. Engage with the procurement office before final bid submission to clarify scope, confirm item specifics, and align delivery and payment expectations.