GEM

North Central Railway Bag Sleeping Light Weight (Defence) Tender 2025

Posted

28 Oct 2025, 12:56 pm

Deadline

27 Nov 2025, 01:00 pm

EMD

₹2,08,550

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue28 Oct 2025, 12:56 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2744

Bid Type

Single Packet Bid

Key Highlights

  • • DEFENCE-CLASS PRODUCT: Bag Sleeping Light Weight with defense authority registration
  • • TESTING REQUIREMENTS: NABL/ILAC or Central Govt lab conformity reports on demand
  • • ADVANCE SAMPLE: 3 samples required within 7 days of award; modifications list within 5 days
  • • SUPPLIER EXPERIENCE: 20% of total bid quantity supplied to govt bodies in last 3 financial years
  • • OEM AUTHORIZATION: Bid must include manufacturer authorization or risk rejection
  • • EMD: ₹208,550; scope includes all cost components for goods only
  • • PERFORMANCE EVIDENCE: POs, CRAC/receipts, and stock/acceptance documents to be submitted

Categories 1

BAG

Tender Overview

North Central Railway (Indian Railways) invites bids for Bag Sleeping Light Weight (Defence) under Q2. The procurement scope is the supply of goods, with an EMD of ₹208,550. The tender emphasizes compliance through advance sample submission and verification via AHSP/NABL/ILAC accredited lab reports. Bidders must demonstrate defense authority registration and provide advance samples for approval prior to bulk manufacturing. The project hinges on meeting contract specifications, supplier performance, and post-award sample conformity, with submission of supporting documents to prove prior similar deliveries. The award will depend on eligibility, technical compliance, and demonstrated supply capability within the bid framework.

Technical Specifications & Requirements

  • Product category: Sleeping bag, lightweight, suitable for defence applications; variations in size/shade allowed as “similar item” per terms
  • Registration: Evidence of registration with a Defense Authority required
  • Test Reports: Availability and on-demand provision of test reports from AHSP/NABL/ILAC accredited or Central Government Lab to prove conformity
  • Advance Sample: Offeror must provide 3 advance samples within 7 days of contract award; approval or modification list provided within 5 days
  • OEM/Dealer: Authorized OEM/dealer authorization mandatory; performance proofs must cover at least 20% of total bid quantity in any one financial year
  • Supply Scope: Bid price must include all components; scope is strictly supply of goods, not services

Terms, Conditions & Eligibility

  • EMD: ₹208,550
  • Eligibility: bidder or OEM must have supplied similar sleeping bags (20% of bid quantity) to a Central/State Govt organization/PSU in any of the last 3 financial years
  • Documentation: Submit contract/purchase orders, proof of receipt/acceptance (CRAC/R-note) from consignee, and bid-specific authorization if acting as an agent
  • Advance Sample & Modifications: 3 samples to consignee within 7 days; buyer to approve or list modifications within 5 days; bulk supply must conform to approved sample or contract may be terminated

Key Specifications

  • Product: Lightweight sleeping bag (defence grade) with size variation allowed as similar item

  • Registration: Defense Authority registration proof required

  • Test Reports: AHSP/NABL/ILAC accredited or Central Govt Lab conformity reports available on demand

  • Advance Sample: 3 samples to be provided within 7 days of award; approval within 5 days or modifications list issued

  • OEM/Dealer: Bid must include authorized OEM/dealer authorization; 20% of total bid quantity proven via prior contract per year

Terms & Conditions

  • EMD amount: ₹208,550; bid must include proof of payment

  • Delivery condition: Supply of goods only; no services included

  • Evaluation: Based on eligibility criteria, prior govt supply, and conformity to approved advance samples

Important Clauses

Payment Terms

Not specified in tender data

Delivery Schedule

Not specified in tender data

Penalties/Liquidated Damages

Not specified in tender data

Bidder Eligibility

  • Supplier or OEM with defense authority registration

  • Past supply evidence: 20% of bid quantity in any one financial year to govt bodies

  • Authorized OEM/dealer authorization submitted with bid

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SIZE Size Medium (M)
REGISTRATION Whether registered with any Defense Authority Yes
TEST REPORT Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification No
TEST REPORT Test reports to be furnished to buyer on demand, if claimed to be available Yes
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply (defence or govt) with contract numbers

4

Financial statements for last 2-3 years

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization or dealer authorization for the bidding entity

8

Contract/Purchase orders and proof of receipt/acceptance (CRAC/R-note) for similar past supply

9

Advance sample submission plan and approval documentation

Frequently Asked Questions

How to bid for the defence sleeping bag tender in NCR Railway?

Bidders must submit GST, PAN, and financials, along with EMD ₹208,550. Include OEM authorization, past supply proofs showing 20% annual quantity to govt bodies, and provide 3 advance samples within 7 days of award. Ensure NABL/ILAC or Central Govt Lab test reports are available on demand.

What documents are required for sleeping bag tender submission in North Central Railway?

Submit GST certificate, PAN, last 3 years financial statements, experience certificates for similar govt purchases, contract/purchase orders, CRAC/acceptance proofs, EMD receipt, OEM authorization, and advance sample submission plan with 3 samples within 7 days of award.

What are the test report requirements for defence bags tender in India?

Provide test reports from AHSP/NABL/ILAC accredited labs or Central Government Lab to prove conformity. Reports must be furnished on demand if claimed available, and supplier must maintain readiness to submit during evaluation and post-award inspections.

What is the advance sample requirement for the NCR sleeping bag tender?

Successful bidder must submit 3 advance samples to the consignee within 7 days of contract award. Buyer will approve or provide modifications within 5 days; bulk supply must align with approved sample or contract may be terminated for major deviations.

What is the minimum past supply requirement for this defence item tender?

Bidder or OEM must have supplied the same or similar item for at least 20% of total bid quantity in any one financial year to any Central/State Govt Organization or PSU within the last three financial years.

What is the procurement scope and payment terms for the goods-only contract?

Scope covers only the supply of goods; there is no service component. Payment terms are not detailed in the tender data; bidders should verify terms in the final contract and ensure readiness to accept standard govt payment processes post-delivery.

How will samples affect bid eligibility for the defence bag tender in 2025?

Advance samples determine conformity to contract specs; failure to approve samples or provide required modifications may delay or cancel the award. Ensure 3 samples clear approval before bulk manufacturing to meet contract criteria.

What constitutes defense authority registration for this bag tender?

Bidders must demonstrate registration with a recognized Defense Authority, providing supporting documents. This registration ties to eligibility for supplying defence-grade sleeping bags and confirming lawful defense-related procurement participation.