GEM

Maharashtra General Administration Department Procurement of Entry/Mid Level Desktop Computers, Multifunction Machines, Projectors & Line Interactive UPS 2025

Posted

28 Oct 2025, 02:18 pm

Deadline

08 Nov 2025, 03:00 pm

EMD

₹33,800

Value

₹11,27,000

Location

GADCHIROLI , MAHARASHTRA

Progress

Issue28 Oct 2025, 02:18 pm
AwardPending
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Quantity

28

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: On-site OEM warranty for all devices; specific OEM authorizations not listed
  • • Technical certifications: No explicit standards provided; ensure ISI/ISO compliance where applicable
  • • Special clauses: 25% quantity flex at order placement and during contract currency; minimum 30 days delivery extension rule
  • • Critical eligibility: EMD ₹33,800; ability to supply desktop PCs, MFMs, projectors, and UPS with AVR
  • • Warranty/AMC: On-site OEM warranty; warranty for line interactive UPS and battery timing unspecified
  • • Delivery/Installation: Delivery period adjustments; last date of original delivery order governs start of extended delivery time
  • • Penalties: Not explicitly stated; ensure clarity on LDs via government terms

Categories 3

UPS MACHINE PROJECTOR

Tender Overview

The procurement is led by the Maharashtra General Administration Department for essential IT hardware and presentation equipment, including Entry and Mid Level Desktop Computers, Multifunction Machine MFM (V2), Multimedia Projector MMP, and Line Interactive UPS with AVR (V2). Estimated value is ₹11,27,000 with an EMD of ₹33,800. Location is within Maharashtra, and the scope targets standard office infrastructure upgrades. A key tender differentiator is the option to vary quantities up to 25% during contract execution and to extend delivery time proportionally, subject to minimum 30 days.

Technical Specifications & Requirements

  • Product categories covered: Desktop Computers, Multifunction Machines (MFM V2), Multimedia Projectors, Line Interactive UPS with AVR (V2).
  • Core capabilities include: Processor details, RAM capacity, SSD/HDD storage, USB Type A ports, monitor availability and specifications, built-in webcam with mic, audio/speakers, and keyboard connectivity.
  • Display and projection specs (where applicable): native resolution, brightness, projector type and life of light source with on-site OEM warranty for components and light source.
  • Connectivity, paper handling, and ECO features are expected but exact figures are not specified; ensure OEM-backed warranty and compliance with standard measurement/testing protocols.
  • Environmental test reports and buyer-specific requirements indicate QA emphasis and reliability across devices.

Terms & Eligibility

  • EMD: ₹33,800 (as per tender data).
  • Delivery terms allow up to 25% quantity variation at contract signing and during currency, with delivery time adjustments based on formula; minimum 30 days extension rule applies.
  • Warranty: On-site OEM warranty for main equipment and light source; duration unspecified.
  • Submission must align with Buyer Additions terms; demonstrate capability to supply integrated IT hardware and presentation devices in a government procurement context.

Key Specifications

    • Product/service names: Entry/Mid Level Desktop Computers, Multifunction Machine MFM (V2), Multimedia Projector (MMP), Line Interactive UPS with AVR (V2)
    • Quantities/scale: Not disclosed; value ₹11,27,000 indicates multiple units in bulk
    • EMD/estimated value: ₹33,800 EMD; ₹11,27,000 estimated value
    • Experience: Government procurement experience not explicitly stated; bidder must comply with T&C
    • Compliance: On-site OEM warranty for devices; environmental test report may be required

Terms & Conditions

  • EMD of ₹33,800 required with bid submission

  • Quantity variation up to 25% allowed during and after contract

  • Delivery time adjusted by a formula with minimum 30 days

  • On-site OEM warranty for main equipment and light source

  • Environmental test report requirements for buyer-specific terms

Important Clauses

Payment Terms

Not explicitly stated in data; bidders should anticipate standard government terms—milestone payments tied to delivery/acceptance

Delivery Schedule

Delivery period may be extended based on option clause; time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; confirm LDs and performance bonds in final terms

Bidder Eligibility

  • Proven experience supplying government IT hardware in similar scale

  • Financial capacity to support ₹11.27 Lakh procurement

  • Ability to provide on-site OEM warranty and service support

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
PORTS Number of USB Type A Port (Version 2 Point 0) 2, 3, 4 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Twisted Nematic (TN)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Integrated Webcam with Mic No
Monitor Speaker No
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Experience certificates for similar IT hardware supply

4

- Financial statements (last 2-3 years)

5

- EMD submission receipt/instrument

6

- Technical bid documents and OEM authorization letters

7

- Any required ISO/industry certifications for projector/UPS equipment

8

- Manufacturer warranty certificates and service capability proof

Frequently Asked Questions

How to bid for Maharashtra IT hardware tender in 2025?

Bidders should submit GST, PAN, EMD ₹33,800, experience certificates, financial statements, OEM authorizations, and technical bids. Ensure on-site OEM warranty coverage and compliance with 25% quantity variation. Delivery terms refer to the extended period formula with a minimum 30 days. Prepare environmental test reports if requested.

What documents are required for Maharashtra IT equipment tender in 2025?

Essential documents include GST registration, PAN, last 3 years financial statements, experience certificates for similar supply, EMD of ₹33,800, OEM authorization letters, and technical bid documents demonstrating capability to supply desktops, MFMs, projectors, and UPS with AVR.

What are the technical specifications for desktop computers in this tender?

Specifications cover processor details, RAM capacity, SSD/HDD storage, USB Type A ports, monitor availability, integrated webcam with mic, and keyboard connectivity. On-site OEM warranty is required; exact processor model and RAM size should be confirmed in the final technical bid.

When is the delivery extension period applicable for quantity variation?

If quantity increases by up to 25%, the delivery period adjusts using the formula: (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days and a possible extension to the total original delivery period.

What is the EMD amount for this Maharashtra procurement?

The Bid Security/EMD amount is ₹33,800, to be submitted along with the bid. Ensure the instrument is compliant with government tender rules and valid through the bid evaluation period.

What warranty is required for equipment under this tender?

On-site OEM warranty is required for main equipment and light source. The exact duration is not specified and should be confirmed in final terms; bidders must provide continuous support during warranty period.

What is the estimated contract value and scope for this tender?

The estimated contract value is ₹11,27,000. The scope includes Entry/Mid Level Desktop Computers, Multifunction Machines (MFM V2), Multimedia Projectors, and Line Interactive UPS with AVR (V2). Suppliers should verify sub-item quantities within the 25% variation window.

What is the procurement location and organization for this tender?

Tender is issued by the Maharashtra General Administration Department for procurement within Maharashtra. Bidders must align with state-government procurement norms, ensure local compliance, and deliver to designated government offices in Maharashtra.