GEM

Indian Army Department of Military Affairs Vehicle Component Tender 2025: Tank Coolant, Head Gasket, Clutch, and Hydraulic Parts

Posted

24 Oct 2025, 10:37 am

Deadline

03 Nov 2025, 11:00 am

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue24 Oct 2025, 10:37 am
AwardPending
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Quantity

27

Category

TANK COOLANT VEHICULAR

Bid Type

Two Packet Bid

Categories 12

MACHINE BELT VALVE PARTS AND ACCESSORIES BRAKE BRAKE VALVE COOLANT VEHICLE ACCESSORIES AND COMPONENT ENGINE VALVE HYDRAULIC SEALING RING SPHERICAL BEARING ENGINE PARTS

Tender Overview

The opportunity is with the Indian Army, operating under the Department Of Military Affairs, for procurement of a range of vehicular components including tank coolant, head gasket, dual brake valve, ball joint, cover assembly 1.75 inch spline dia, plate clutch disc, clutch master cylinder, pump water, fuel pipe tank to engine, tandem MC assembly, timing belt tensioner, and hydraulic distributor head. The catalog lists 12 items in the BOQ, though specific quantities are not disclosed. The bidding window is tied to customary government tender periods, with a notable emphasis on per-contract quantity variation rights and delivery extension clauses. The procurement aims to standardize or replenish critical drivetrain and hydraulic components for military vehicles. A key differentiator is the Buyer's reserved right to adjust quantities by up to 25% during both initial and extended delivery periods at contracted rates. This tender emphasizes long-term supply readiness and phased delivery alignment with operational readiness needs.

Technical Specifications & Requirements

  • Item scope includes a broad set of automotive and hydraulic parts: tank coolant, head gasket, dual brake valve, ball joint, cover assembly 1.75 inch spline dia, plate clutch disc, clutch master cylinder, pump water, fuel pipe tank to engine, assy tandem M cylinder, assy timing belt tensioner complete, and hydraulic distributor head.
  • No explicit numerical specs or standards are provided in the tender data; bidders should anticipate standard military-grade automotive components and verify compliance with internal Army vehicle specifications.
  • The 12-item BOQ indicates multiple line items, but Item details remain undisclosed; bidders should prepare for a multi-line supply proposal and ensure robust OEM or authorized dealer support for a spectrum of components.
  • The Buyer’s terms allow quantity variation up to 25% and potential delivery extensions with a minimum 30-day baseline, signaling a strong emphasis on flexible fulfillment and risk management.

Terms, Conditions & Eligibility

  • EMD and exact estimated value are not disclosed; bidders should inquire for amounts and submission method.
  • Delivery terms allow an increase in quantity up to 25% at contracted rates, with possible extended delivery time calculated as (Additional quantity / Original quantity) Ă— Original delivery period, minimum 30 days.
  • The terms require bidders to comply with option clauses and to align deliveries from the last date of the original order, including during any extended period.
  • The tender mandates vendors to adhere to standard government procurement processes and maintain readiness for phased supply to support Army operations.

Key Specifications

  • Product/service names: tank coolant, head gasket, dual brake valve, ball joint, cover assembly 1.75 inch spline dia, plate clutch disc, clutch master cylinder, pump water, fuel pipe tank to engine, tandem MC assembly, timing belt tensioner, hydraulic distributor head

  • Quantities: 12 items listed; exact quantities not disclosed

  • Estimated value/EMD: Not disclosed in data

  • Category: Vehicular mechanical and hydraulic components for Indian Army vehicles

  • Standards/Certifications: Not specified in tender data; verify alignment with Army vehicle requirements

Terms & Conditions

  • 25% quantity increase/decrease right during contract and extended periods

  • Delivery period resets from last date of original order, with minimum 30 days extension

  • Must comply with option clause and bidder eligibility as per military procurement norms

Important Clauses

Payment Terms

Not specified in the provided data; bidders should seek explicit terms including milestones, advance payment, and final payment upon delivery

Delivery Schedule

Delivery windows extendable per option clause; additional time equals (Additional quantity / Original quantity) Ă— Original delivery period, with minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; bidders should verify LD terms and performance bonds in the full tender document

Bidder Eligibility

  • Experience in supplying automotive components or related military grade parts

  • Demonstrated financial capacity to handle multi-item government procurements

  • Authorized OEM/dealer status for at least one or more listed components

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TANK COOLANT VEHICULAR TANK COOLANT VEHICULAR 5 nos ssd@237 30
2 HEAD GASKET N M HEAD GASKET NM 1 nos ssd@237 30
3 DUAL BRAKE VALVE DUAL BRAKE VALVE 2 nos ssd@237 30
4 BALL JOINT BALL JOINT 5 nos ssd@237 30
5 COVER ASSY 1.75 INCH SPLINE DIA COVER ASSY 1.75 INCH SPLINE DIA 1 nos ssd@237 30
6 PLATE CLUTCH DISC CLUTCH PLATE CLUTCH DISC CLUTCH 1 nos ssd@237 30
7 CLUTCH MASTER CYLINDER CLUTCH MASTER CYLINDER 2 nos ssd@237 30
8 PUMP WATER PUMP WATER 2 nos ssd@237 30
9 FUEL PIPE TANK TO ENGINE FUEL PIPE TANK TO ENGINE 3 nos ssd@237 30
10 ASSY TANDEM M CYLINDER ASSY TANDEM M CYLINDER 2 nos ssd@237 30
11 ASSY TIMING BELT TENSIONER COMPLETE ASSY TIMING BELT TENSIONER COMPLETE 2 nos ssd@237 30
12 HYDRAULIC DISTRIBUTOR HEAD HYDRAULIC DISTRIBUTOR HEAD 1 nos ssd@237 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in vehicle components or related hardware

4

Financial statements demonstrating capacity to supply military-grade parts

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating OEM authorizations or dealership status

7

OEM/Allied vendor authorizations for automotive components

8

Any existing quality certifications or IS/ISO compliance certificates

Frequently Asked Questions

How to bid for Indian Army vehicle components tender in 2025?

Bidders must submit GST, PAN, financials, and experience certificates along with OEM authorizations. Ensure compliance with the 25% quantity variation clause and extended delivery terms. Prepare technical bids for each listed item and provide clear delivery schedules and warranty terms aligned with Army expectations.

What documents are required for Army vehicle parts tender in India 2025?

Required documents include GST certificate, PAN, organization’s financial statements, experience certificates for automotive components, EMD submission details, and OEM authorization letters. Technical bid documents should demonstrate capability to supply multiple listed items such as brake valves, clutches, and hydraulic heads.

What are the technical specifications for tank coolant and clutch components in this tender?

The tender lists tank coolant, clutch disc, clutch master cylinder, and timing belt tensioner among others, but lacks explicit numeric specs. Bidders should attach OEM data sheets, compatibility with Army vehicle platforms, and ensure ISI/ISO alignment where applicable while awaiting full specification addendum.

When is delivery completion under the Army tender for vehicle parts expected?

Delivery timing follows the last date of the original delivery order with an option to extend. Additional time equals (Additional quantity / Original quantity) Ă— Original delivery period, with a minimum of 30 days. Confirm exact delivery windows in the final contract and monitor any quantity adjustments.

What are the EMD and payment terms for the Indian Army parts tender 2025?

EMD amount and payment terms are not provided in the summary. Bidders should obtain explicit EMD value, acceptable payment milestones, and any advance payment provisions from the full terms and conditions before bid submission.

What eligibility criteria must be met to participate in this Army procurement?

Eligibility includes prior experience in supplying automotive/hydraulic components, solid financial capacity, GST/PAN validity, and OEM/authorized dealer status for at least one listed item. Compliance with procurement norms is mandatory, along with delivery capability for multi-item orders.

How to verify OEM authorization and product certification for Army vehicle parts?

Obtain OEM authorization letters, ensure components meet Army-approved standards, and provide any available certification data sheets. Cross-check with Army procurement guidelines for required certifications, and align with any IS/ISO or domestic standard requirements specified in the full tender document.

What is the scope of quantity variation allowed in this Army tender?

The purchaser reserves the right to increase or decrease quantity by up to 25% of bid quantity at the time of contract award and during the currency of the contract, at contracted rates. This requires bidders to maintain inventory and capacity to scale output quickly.