GEM

Indian Army Laptop Tender Jammu & Kashmir 2025 Procurement - 25% Quantity Option, On-site Service, BIS Certification

Posted

29 Oct 2025, 07:42 pm

Deadline

08 Nov 2025, 08:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue29 Oct 2025, 07:42 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact quantity flex: 25% increase/decrease at contract placement and during currency at contracted rates
  • • Service presence: Functional Service Centre in each consignee state; 30-day setup if not existing
  • • Dedicated support: Toll-free service line and escalation matrix required
  • • Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances
  • • Quality certificates: Material Test Certificate due with supply; BIS license and type test certificates mandatory
  • • Financial integrity: Bidder must demonstrate sound financial standing; no liquidation or bankruptcy
  • • Delivery terms: Extended delivery period calculations; minimum 30 days for added quantity
  • • Documentation: Upload all prescribed certificates; failure to do so can lead to rejection

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for laptop procurement in Jammu, Jammu & Kashmir – 180001. The scope covers Supply, Installation, Testing, Commissioning of laptops, including operator training and compliance with statutory clearances. The buyer reserves a 25% quantity option to adjust orders, with pro-rated delivery time. An emphasis on post-award service infrastructure is evident through required service centers in mỗi consignee state and a toll-free service line. The contract accommodates dynamic quantities and extended delivery windows, ensuring continuity of supply across fluctuating demand. This tender targets reliable vendors capable of rapid scaling and full lifecycle support, with emphasis on certification and on-site/warranty service readiness.

Key Specifications

  • Product: Laptop (military procurement)

  • Quantities: Not specified in BOQ; flexible up to 25%

  • Standards/Certification: BIS licence, type test certificates, ISI/IS standards as prescribed

  • Quality: Material Test Certificate to accompany supply

  • Warranty/Support: On-site warranty where applicable; dedicated service centre in state

Terms & Conditions

  • Quantity adjustment: 25% increase/decrease allowed; extended delivery period rules apply

  • Service infrastructure: 30-day setup for service centre; toll-free support and escalation matrix

  • Documentation: Mandatory BIS/type test certificates; Material Test Certificate with delivery

Important Clauses

Payment Terms

Payment release conditioned on submission of service centre evidence and compliance with delivery milestones; price must include all costs

Delivery Schedule

Delivery period starts from the last date of original delivery order; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with option clause and delivery extensions to avoid penalties

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated experience in supplying/implementing laptop systems for large organizations

  • Ability to establish/verify Service Centre in respective State within 30 days of award

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar laptop supply/installation projects

4

Financial statements / solvency certificate

5

EMD submission document (as applicable)

6

Technical bid documents demonstrating product specifications

7

OEM authorization if applicable

8

BIS licence and type test certificates (as prescribed)

Frequently Asked Questions

How to bid for laptop procurement tender in Jammu Kashmir 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD documents, and technical bids along with BIS/type test certificates. Ensure proof of a Functional Service Centre in the state and a toll-free support line. Adhere to 25% quantity option and delivery extension rules to avoid rejection.

What documents are required for Army laptop tender submission in Jammu?

Required documents include GST registration, PAN, past experience certificates for similar laptop deployments, financial statements, EMD proof, OEM authorizations if applicable, and BIS/type test certificates. Material Test Certificate must accompany supply per terms.

What are the technical specifications for BIS certified laptops in this tender?

The tender requires BIS licence and type test certificates; exact laptop model specs are not listed, but suppliers must provide Material Test Certificate and product compliance documents. Ensure ISI/IS standard alignment as prescribed and maintain warranty/support readiness.

What are the delivery terms and quantity adjustment rules for this tender?

The purchaser may increase/decrease quantity up to 25% at contract placement and during currency at contracted rates. Delivery time is recalculated as (additional quantity / original quantity) × original delivery period with a minimum of 30 days.

What is required for service support and escalation for army laptops in Jammu?

Bidder must have a dedicated toll-free service line and an Escalation Matrix for support. If no service centre exists in the consignee state, establish within 30 days of award and provide documentary evidence for payment release.

What certificates must accompany the laptop supply in this Army tender?

Include Material Test Certificate with delivery, BIS licence, type test certificates, and other prescribed product certificates. Upload all relevant certificates during bid submission to avoid rejection per ATC requirements.

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