GEM

Indian Army Paper & Ledger Registers Procurement Faridkot Punjab 2025 IS paper ledger procurement 2025

Posted

25 Oct 2025, 02:08 pm

Deadline

04 Nov 2025, 06:00 pm

Value

₹55,000

Location

FARIDKOT , PUNJAB

Progress

Issue25 Oct 2025, 02:08 pm
AwardPending
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Quantity

8731

Key Highlights

  • • Mandatory pre-bid meeting on 01 Nov 2025 at unit location, with required paper & ledger cover samples
  • • Quantity variation up to 25% both before and during contract with contracted rates
  • • Delivery time adjustments based on option clause, minimum 30 days if extended
  • • No explicit EMD amount disclosed; bidders must verify during pre-bid
  • • Multiple register formats with specific page counts and sizes across 16 items
  • • No detailed technical standards or IS/ISO codes specified in tender data
  • • Bid evaluation will hinge on samples submission and adherence to option clause

Categories 5

BATTERY DIARY VEHICLE BOOK AMMUNITION

Tender Overview

The procurement is issued by the Indian Army (Department of Military Affairs) for a range of paper-based Registers and Ledger-related products, covering multiple formats such as Battery Parade Registers, Regiment Registers, Firing Records, Vehicle Logs, Ledger Covers, and Card Diaries. The estimated contract value is ₹55,000.00, with a mandatory pre-bid meeting conducted at the unit location on 01 Nov 2025 in Faridkot, Punjab. A key differentiator is the inclusion of an option clause allowing quantity fluctuations up to 25% during both initial and extended delivery periods, at contracted rates, with delivery time adjustments tied to original periods.

The tender emphasizes physical paper items (varied page counts and sizes) and requires submission of samples of paper and ledger covers at pre-bid. The procurement target is to supply a variety of hard copy registers and related ledger products, reflecting uniform sizing and presentation expectations for military record-keeping.

Keywords: tender in Faridkot, Punjab procurement, Indian Army paper registers, ledger and diary procurement 2025, ISI-grade document stock not specified.

Key Specifications

  • Product names: Battery Parade Register, Regiment All OK Register, Regiment Parade Register, Demand sanction Register, Ration Account Register, FOL Record Register, Ammunition Register, Key In Out Register, Firing Record Register, Vehicle Log book, Ledger Cover, Ledger Page, Card Diary, LRC Pad

  • Page counts: 200-500 pages across formats

  • Sizes: 20 cm x 31 cm to 42 cm x 42 cm ranges

  • Delivery: flexible up to 25% quantity change with adjusted delivery periods

  • Samples required: paper and ledger cover samples for pre-bid submission

Terms & Conditions

  • Mandatory pre-bid meeting with sample submission

  • 25% quantity fluctuation allowed at contract and during currency

  • Delivery period adjustments based on original/extended quantities

  • Not disclosed: EMD amount; verify during pre-bid

Important Clauses

Payment Terms

Not specified in data; verify during pre-bid and tender discussions

Delivery Schedule

Delivery window linked to last date of original order; option-driven extensions with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; confirm during pre-bid

Bidder Eligibility

  • Demonstrated experience in supplying paper registers or ledger products to government or military entities

  • Valid GST registration and PAN

  • Financial capability to handle ₹55,000 estimated value with potential 25% quantity variation

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Battery Parade Register 300 pages Size 21 cm x 32 cm Battery Parade Register 300 pages Size 21 cm x 32 cm 4 numbers k9ners 15
2 Regiment All OK Register 500 Pages Size 34cm x 24cm Regiment All OK Register 500 Pages Size 34cm x 24cm 1 numbers k9ners 15
3 Regiment Parade Register 500 pages Size 31cm x42cm Regiment Parade Register 500 pages Size 31cm x42cm 1 numbers k9ners 15
4 Demand sanction Register 300 pages Size 32cm x 21 cm Demand sanction Register 300 pages Size 32cm x 21 cm 2 numbers k9ners 15
5 Ration Account Register 300 pages IAFZ 3033 Size 21cm x32cm Ration Account Register 300 pages IAFZ 3033 Size 21cm x32cm 4 numbers k9ners 15
6 FOL Record Register 250 pages IAFZ 2109 Size 42cm x 32cm FOL Record Register 250 pages IAFZ 2109 Size 42cm x 32cm 1 numbers k9ners 15
7 Ammunition Register 200 pages IAFO 2714 Size 20cm x 31cm Ammunition Register 200 pages IAFO 2714 Size 20cm x 31cm 1 numbers k9ners 15
8 Key In Out Register 300 pages Size 32cm x 21cm Key In Out Register 300 pages Size 32cm x 21cm 1 numbers k9ners 15
9 Firing Record Register 200 pages IAFO 1410A Size 20cm x 31cm Firing Record Register 200 pages IAFO 1410A Size 20cm x 31cm 1 numbers k9ners 15
10 Vehicle Log book 250 pages IAFZ 2197 Vehicle Log book 250 pages IAFZ 2197 19 numbers k9ners 15
11 Ledger Cover Ledger Cover 70 set k9ners 15
12 Ledger page IAFZ 2286A Ledger page IAFZ 2286A 7,000 numbers k9ners 15
13 Ledger Page IAFZ 3056 Ledger Page IAFZ 3056 1,500 numbers k9ners 15
14 Card Diary IAFZ 2209 Card Diary IAFZ 2209 100 numbers k9ners 15
15 LRC Pad 100 pages IAFZ 1524 LRC Pad 100 pages IAFZ 1524 10 set k9ners 15
16 Job Card Pad Job Card Pad 16 numbers k9ners 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant supply of paper/registers

4

Financial statements (audited if available)

5

EMD/Security deposit documents (as applicable during pre-bid guidance)

6

Technical bid documents and compliance statements

7

OEM authorizations if applicable for paper products

8

Samples of paper and ledger covers submitted during pre-bid

Frequently Asked Questions

How to participate in tender for paper registers in Faridkot Punjab 2025

Bidders should attend the mandatory pre-bid meeting on 01 Nov 2025 at the unit location, submit required samples of paper and ledger covers, and ensure GST and PAN documents are available. Verify EMD amount and submission format during pre-bid clarifications. Ensure compliance with quantity option clause up to 25%.

What documents are required for Indian Army ledger procurements in Punjab 2025

Prepare GST registration, PAN, audited financial statements, experience certificates showing relevant military supply, technical bid documents, and OEM authorizations if applicable. Include sample ledger covers and paper samples requested during the pre-bid meeting to establish product conformity.

What are the delivery terms for Faridkot army registers tender 2025

Delivery periods commence from the last date of the original delivery order; additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this duration up to the original delivery period for option-driven orders.

What is the estimated value and scope of registers required in this tender

Estimated value is ₹55,000.00. The scope includes multiple formats: Battery Parade Register, Regiment Registers (All OK, Parade), Demand sanction, Ration Account, FOL Record, Ammunition, Key In/Out, Firing Record, Vehicle Log, Ledger Covers/Pages, Card Diary, and LRC Pad across 16 items.

Which mandatory pre-bid requirement affects bidder eligibility 2025

Attending the pre-bid meeting is mandatory; non-attendance or failure to provide samples will lead to disqualification from further evaluation. Samples of paper and ledger covers must be presented as part of the pre-bid process.

What are the special clauses for quantity variation in this Army tender

The purchaser may increase or decrease quantity by up to 25% at the time of contract and during currency, at contracted rates. Delivery timing will adjust proportionally; minimum additional time is 30 days. Ensure readiness to scale production and delivery accordingly.

What formats and sizes are included in the register procurement 2025

Formats include Battery Parade Register (300 pages), Regiment All OK Register (500 pages), Regiment Parade Register (500 pages), Demand sanction Register (300 pages), Ration Account Register (300 pages), FOL Record Register (250 pages), Ammunition Register (200 pages), Key In Out Register (300 pages), Firing Record Register (200 pages), Vehicle Log Book (250 pages), plus Ledger Covers/Pages and Card Diary/LRC Pad in varied sizes from 20 cm x 31 cm to 42 cm x 42 cm.