GEM

Mahanadi Coalfields Limited Top Loading System for HS Diesel Bowsers Tender Jharsuguda Odisha 2025

Posted

18 Oct 2025, 12:37 pm

Deadline

08 Nov 2025, 11:00 am

EMD

₹98,100

Value

₹78,47,526

Location

JHARSUGUDA , ODISHA

Progress

Issue18 Oct 2025, 12:37 pm
AwardPending
Explore all 3 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 2

SERVICES PETROLEUM FUELS

Tender Overview

The opportunity is issued by Mahanadi Coalfields Limited under the umbrella of Coal India Limited for the Supply, Installation and Commissioning of a Top Loading System for HS Diesel filling in Diesel Bowsers. The estimated contract value is ₹7,847,525.76 with an EMD of ₹98,100. Location is Jharsuguda, Odisha 768201. The procurement focuses on a turnkey solution covering supply, on-site installation and commissioning of the top loading system, with flexible contract quantity/duration up to ±25%. Bidders must ensure compliance with the buyer’s contract execution and post-award responsibilities.

Technical Specifications & Requirements

  • Product/Service: Top loading system for HS Diesel filling in diesel bowsers, including supply, installation and commissioning.
  • Delivery scope: On-site deployment at Jharsuguda location; integration with existing bowsers;
  • Financials: Estimated value ₹7,847,525.76; EMD ₹98,100; options for form of EMD: DD, Fixed Deposit, or FDR as indicated; payment terms and security options align with GeM/IB Valley MCL terms.
  • Contract flexibility: Option clause allows quantity or duration adjustment up to 25% at contract issue and post-award.
  • Subcontracting/Assignment: Prohibited without prior written consent; liability remains with the seller and any assignee/subcontractor.
  • Employee wages: Service provider must pay staff salaries first and claim reimbursement from buyer with statutory documents.
  • Bid submission extras: Hard copies of EMD documents to be delivered within 5 days of bid end/opening; DD/FDR endorsements required for release or replacement of security.
  • Warranty/aftercare: Not explicitly specified; ensure clarity during bid clarification.
  • Standards/Compliance: No specific technical standards listed in data; bidders should seek clarifications for any applicable safety or industry norms.

Terms, Conditions & Eligibility

  • EMD: ₹98,100 (details of DD/FDR accepted; submission via scanned copy and hard copy within 5 days).
  • Payment terms: Salaries/wages for deployed staff paid by service provider upfront; reimbursement terms to be specified with buyer; bank statements required.
  • Contractor liability: Seller cannot assign/sub-contract without consent; remains jointly liable with assignee/sub-contractor.
  • Performance security: DD or PBG allowed; successful bidder may substitute with FDR/DD within stated timelines (15 days post-award).
  • Delivery/duration: Quantity/duration may be revised by up to 25% at issue; post-award adjustments permitted within 25%.
  • Documentation to submit: GST, PAN, experience certificates, financial statements, EMD proofs, technical bids, OEM authorizations as per tender terms.
  • Work scope: Installation and commissioning at the specified site; ensure compatibility with existing diesel bowsers.
  • Wages and compliance: Ensure statutory documentation (PF/ESIC) accompanies wage payments where applicable.

Key Specifications

    • Product/service: Top loading system for HS Diesel filling in diesel bowsers (supply, installation, commissioning)
    • Estimated value: ₹7,847,525.76; EMD: ₹98,100
    • Delivery location: Jharsuguda, Odisha 768201
    • Contract flexibility: ±25% quantity/duration at issue; post-award adjustments up to 25%
    • Payment security options: DD, FDR, or PBG per GeM/Government terms
    • Subcontracting: Not allowed without prior written consent; ultimate liability remains with seller

Terms & Conditions

  • Payment terms include upfront wage payments by the service provider with reimbursement from the buyer

  • EMD must be submitted via DD/FDR or online, with hard copies delivered within 5 days

  • Contract quantity/duration may be adjusted up to 25% during issue and after award

Important Clauses

Payment Terms

Salaries of deployed staff paid by the service provider upfront; reimbursement claims to be supported by PF/ESIC and bank statements; EMD/PBG mechanisms per GeM terms.

Delivery Schedule

On-site delivery, installation and commissioning at Jharsuguda location; hard copy EMD/BDO documents to be delivered within 5 days of bid end date.

Penalties/Liquidated Damages

Not expressly stated; bidders should seek clarity on LD or performance penalties during bid clarification.

Bidder Eligibility

  • Experience in supply/installation of loading systems for fuel bowsers

  • Financial capacity to support ₹7.85 million contract value

  • Compliance with PF/ESIC and statutory wage requirements for deployed staff

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar top loading system deployments

4

Financial statements (last 1-3 years)

5

EMD submission proof (DD/FDR/online receipt)

6

Technical bid documents and compliance statements

7

OEM authorization letters (if applicable)

8

Site-specific safety and labor compliance documents

9

Bank guarantees or pledge endorsements (as required)

Frequently Asked Questions

How to bid for the top loading system tender in Jharsuguda Odisha 2025

Bidders must meet eligibility criteria, submit GST and PAN, provide experience certificates, and furnish EMD ₹98,100 via DD/FDR/online. Include OEM authorizations if applicable and ensure on-site installation capability for HS diesel bowsers; review supplier liability and contract adjustment clauses before submission.

What documents are required for Mahanadi Coalfields Limited bid in Odisha

Required documents include GST certificate, PAN, last 1-3 years financial statements, experience certificates for similar top loading deployments, EMD proof, technical bid, and OEM authorization letters. Also provide PF/ESIC compliance documents for deployed staff as applicable.

What are the key technical requirements for diesel bowser loading system

The tender specifies supply, installation and commissioning of a top loading system for HS Diesel filling in bowsers. While exact technical specs aren’t listed, ensure compatibility with existing bowsers at Jharsuguda site and readiness for on-site commissioning per buyer directions.

When is the bid submission deadline for this procurement in Odisha

The tender requires submission of EMD proofs and technical bids with hard copies delivered within 5 days of bid end/opening as stated in the buyer terms; verify the actual bid end date from your portal dashboard and prepare all documents accordingly.

What are the payment terms and security for this MCL contract

Payment terms support upfront wage payments by the service provider with later reimbursement from the buyer; EMD can be DD, FDR, or PBG per GeM terms; after award, submit endorsed DD or PBG as required within 15 days for performance security.

What are the eligibility criteria for deploying staff under this tender

Bidders must demonstrate wage compliance, provide PF/ESIC documents, and ensure staff deployed at the site are remunerated upfront; meet financial capacity for the contract value and possess relevant experience in diesel bowser loading systems.

What is the scope of contract quantity adjustment after award

The contract allows a quantity/duration increase or decrease up to 25% at the time of issue and again post-award; bidders should plan capacity and ramping strategies to accommodate revisions without disruption.