GEM

Hindustan Petroleum Corporation Ltd Procurement of 6/3/2/1 & 3x4 inch 150 FE Ball Valves Kamardanga Project Site 2025

Posted

29 Oct 2025, 12:07 pm

Deadline

10 Nov 2025, 11:00 am

EMD

₹30,000

Value

₹13,30,873

Location

MADURAI , TAMIL NADU

Progress

Issue29 Oct 2025, 12:07 pm
AwardPending
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Quantity

166

Category

Procurement of 6 inch 150 FE Ball Valve at Kamardanga Project site

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not explicitly specified in extract; check ATC for OEM authorizations
  • • Technical standards/certifications: Not specified in provided data; verify in ATC/BOQ
  • • Special clauses: 25% quantity increase/decrease option during and after contract; minimum 30-day delivery extension
  • • Eligibility criteria: Not detailed in extract; confirm experience in supplying ball valves for oil & gas projects
  • • Warranty/AMC: Not specified in extract; verify in ATC/terms
  • • Penalties/Performance bonds: Not specified; confirm via ATC or contract terms
  • • Delivery/Installation: Delivery period tied to last delivery order date; extended delivery time formula provided
  • • Submission requirements: EMD ₹30,000; detailed documents per Terms & Conditions and ATC

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) is procuring multiple sizes of 150 FE ball valves for the Kamardanga Project site, including 6 inch, 3 inch, 2 inch, 1 inch, and 3 by 4 inch configurations. Estimated contract value is ₹1,330,873 with an EMD of ₹30,000. The scope covers supply of ball valves to the Kamardanga project location, with flexible quantity under the option clause. The tender emphasizes supplier service & support capabilities, including a dedicated/ toll-free service line and an escalation matrix for after-sales support. The bid package integrates standard HPCL terms and the ATC document uploaded by the buyer.

Technical Specifications & Requirements

  • Product category: Ball valves, various inch sizes (6", 3", 2", 1", and 3x4").
  • Actual technical specifications are not published in the extract; bidders should reference the BOQ and ATC for precise final requirements.
  • Embedded conditions include option-based quantity adjustments up to 25% of bid quantity during contract, with delivery timelines tied to the last delivery order date and minimum extension of 30 days.
  • EMD: ₹30,000; Estimated value: ₹1,330,873; Delivery terms align with HPCL’s extended delivery provisions.
  • Service & Support: Dedicated contact number and escalation matrix required from bidders/OEMs.

Terms, Conditions & Eligibility

  • Option Clause: Up to 25% quantity variation during contract; delivery period may extend proportionally with adjustments per days calculation.
  • Service & Support: Bidders must provide a dedicated toll-free number and escalation matrix for service support.
  • ATC: An ATC document has been uploaded by the buyer; bidders must review and comply.
  • EMD: ₹30,000 to be submitted as required by HPCL procurement terms.
  • The buyer reserves rights on quantity adjustments and delivery timelines as per the option clause.

Key Specifications

  • Product: Ball valves (6 inch, 3 inch, 2 inch, 1 inch, and 3 by 4 inch 150 FE)

  • Quantity: Not disclosed in BOQ; total estimated value ₹1,330,873 indicates scope across five item sizes

  • EMD: ₹30,000

  • Standards/Compliance: Not specified in extract; verify IS/industry standards in ATC

  • Delivery: From last date of original delivery order with 30-day minimum extension

Terms & Conditions

  • EMD of ₹30,000 required; bid validity as per HPCL terms

  • Quantity can be increased/decreased by up to 25% during contract

  • Dedicated service contact and escalation matrix mandatory from bidder/OEM

Important Clauses

Payment Terms

Not detailed in extract; refer to HPCL ATC for schedule (likely milestone-based).

Delivery Schedule

Delivery period commences from the last date of the original delivery order; minimum extension 30 days when increasing quantity.

Penalties/Liquidated Damages

Not specified in extract; confirm LD terms in ATC/contract.

Bidder Eligibility

  • Experience in supplying valve components for oil and gas or refineries

  • Demonstrated after-sales service capability with dedicated toll-free line

  • Financial capability to handle ₹1.33 million project value and EMD of ₹30,000

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Procurement of 6 inch 150 FE Ball Valve at Kamardanga Project site Procurement of 6 inch 150 FE Ball Valve at Kamardanga Project site 16 nos con947.hpcl.tn 56
2 Procurement of 3 inch 150 FE Ball Valve at Kamardanga Project site Procurement of 3 inch 150 FE Ball Valve at Kamardanga Project site 80 nos con947.hpcl.tn 56
3 Procurement of 2 inch 150 FE Ball Valve at Kamardanga Project site Procurement of 2 inch 150 FE Ball Valve at Kamardanga Project site 20 nos con947.hpcl.tn 56
4 Procurement of 1 inch 150 FE Ball Valve at Kamardanga Project site Procurement of 1 inch 150 FE Ball Valve at Kamardanga Project site 20 nos con947.hpcl.tn 56
5 Procurement of 3 by 4 inch 150 FE Ball Valve at Kamardanga Project site Procurement of 3 by 4 inch 150 FE Ball Valve at Kamardanga Project site 30 nos con947.hpcl.tn 56

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar valve supply projects

4

Financial statements of last 2-3 years

5

EMD/Security deposit submission proof

6

Technical bid documents conforming to ISOs/standards if required by ATC

7

OEM authorization letter (if bidding as authorized distributor)

8

Any other documents specified in the ATC and T&Cs

Frequently Asked Questions

How to bid for HPCL ball valve procurement in Kamardanga 2025?

Bidders must submit EMD of ₹30,000, GST, PAN, experience certificates, and financial statements, plus OEM authorizations if applicable. Review the ATC for exact delivery terms and 25% quantity variation. Ensure service support numbers and escalation matrix are provided as part of technical bid.

What documents are required for HPCL Kamardanga valve tender in 2025?

Required documents include GST registration, PAN, experience certificates for valve supplies, last 2-3 years financial statements, EMD submission proof of ₹30,000, and technical bid documents; OEM authorizations if bidding as distributor. ATC may specify additional IS/standards compliance.

What are the delivery terms for Kamardanga project valve procurement?

Delivery starts from the last date of the original delivery order; additional time is calculated as (increase quantity/original quantity) × original delivery period with a minimum of 30 days. HPCL may extend delivery within the contract terms.

Which ball valve sizes are included in the HPCL tender 2025 Kamardanga?

Sizes include 6 inch, 3 inch, 2 inch, 1 inch, and a 3 by 4 inch 150 FE ball valve set. Precise pressure ratings and end connections to be confirmed in the BOQ/ATC.

What is the EMD required for HPCL Kamardanga valve tender?

The EMD amount is ₹30,000. Submit via online payment or as directed in the tender terms; ensure submission before the bid submission deadline per ATC.

What service support is required for bidders in HPCL tender?

Bidders must provide a dedicated toll-free service line and an escalation matrix with telephone contacts for after-sales support, as specified in the buyer’s ATC.

Are there quantity variation rights in HPCL Kamardanga valve contract?

Yes. The purchaser may increase or decrease quantity up to 25% at the time of contract placement and during currency, using contracted rates with delivery adjustments per the formula in the option clause.

Where can I find the ATC and delivery terms for the Kamardanga tender?

ATC is uploaded by the buyer; bidders must click to view and comply. The ATC contains OEM/brand requirements, service terms, payment schedule, and any standard compliance such as IS/ISO references.