GEM

Indian Army Emergency Light and Unit Logo Furnishings Tender 2025 - 26 Items including Tables, Bed Sheets, Pillow Covers, Wooden/Rack Units and Household Containers

Posted

30 Oct 2025, 06:30 pm

Deadline

10 Nov 2025, 01:00 pm

Location

JAISALMER , RAJASTHAN

Progress

Issue30 Oct 2025, 06:30 pm
AwardPending
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Quantity

187

Category

Emergency Light

Bid Type

Two Packet Bid

Key Highlights

  • • Branding requirement: unit logos on bed sheets, pillows, and related items
  • • Delivery flexibility: ±25% quantity and extended delivery windows with a defined formula
  • • No explicit technical standards provided in data; anticipate common government PPE/household item thresholds
  • • Unified procurement across 26 diverse item categories to be fulfilled under one contract
  • • Mandatory adherence to the option clause and calculated delivery timelines

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a broad assortment of hospitality and support items, including emergency lighting, table covers (6 ft x 3 ft), bed sheets with unit logos, pillows with logo covers, wooden bases (1 ft dia), quarter plates with unit logos, assorted containers (aluminium 8 Ltr, iron 2 Ltr), hot case sets, service spoons, ice boxes (14 Ltr), large water storage (1000 Ltr), tea caddies (1 L), food warmers, bathroom and PVC mats, office frames and display boards. The scope comprises 26 items with quantity flexibility up to 25% for each line. The procurement aims to equip units with standardized, logo-branded items and durable storage/utilities, under a single contract with option-driven delivery timelines. No explicit technical specs are provided in the tender data. The emphasis is on uniform branding and general utility equipment across multiple categories.

Technical Specifications & Requirements

  • Product categories include: Emergency Light, Table Cover 6 ft x 3 ft, Bed Sheet with unit logo, Pillow with cover with unit logo, Wooden Base diameter 1 ft, Quarter Plate with unit Logo, Plastic Rope diameter 1 cm, Rounded Aluminium 8 Ltr Container, Rounded Iron 2 Ltr Container, Hot Case set (5 units), Service Spoon, Ice Box 14 Ltr, Water Storage Container 1000 Ltr, Tea Cattle 1 L, Food Warmer, Bathroom Mat 6 Ft x 10 Ft, PVC Mat Red 22 in x 55 in, Carpet 2 ft x 6 ft, Back Rest for Chair, Oil Heater, Paper Shredder, Stainless Steel Board 1 ft x 1 ft, Wooden Rack 2 ft x 2 ft, Photo Frame 24 x 36 in, Lamination Photo Frame 18 x 24 in, Acrylic Board 2 ft x 2 ft.
  • No explicit technical performance standards or material specs are listed in the data. The BoQ lists 26 items with no individual quantities. The Buyer’s option clause permits ±25% quantity variation and extended delivery windows, calculated as (increased/original quantity) multiplied by original delivery days, with a minimum 30 days. Delivery period is linked to last original order date and may extend accordingly. All terms are subject to these generic clauses.

Terms, Conditions & Eligibility

  • Quantity variations up to 25% of bid quantity during contract and currency periods.
  • Delivery period baseline tied to the last date of the original delivery order; extended periods use the option formula with a minimum of 30 days.
  • The tender requires bidders to comply with the option clause and meet delivery obligations accordingly.
  • No specific EMD, warranty, or payment terms are provided in the data; bidders must infer standard government procurement practices or seek clarifications.
  • Additional terms exist in the Buyer Added Terms and Conditions (Hindi/English) but precise values are not disclosed in the extracted data.
  • Ensure readiness for logo-branded products and standard hospitality/utility items across 26 categories; anticipate generic compliance checks at bid stage.

Key Specifications

  • Emergency Light - basic functionality and energy efficiency unknown

  • Table Cover 6 ft x 3 ft - fabric/material unspecified

  • Bed Sheet with unit logo - branded textiles; logo placement unspecified

  • Pillow with cover with unit logo - branded textile item

  • Container types - Aluminium 8 Ltr, Iron 2 Ltr

  • Hot Case set of five - thermal containment for beverages/food

  • Water Storage Container 1000 Ltr - bulk storage capability

  • Tea Cattle 1 L - beverage accessory

  • Bathroom Mat 6 Ft x 10 Ft; PVC Mat 22 x 55 in

  • Back Rest for Chair; Oil Heater; Paper Shredder

  • Stainless Steel Board 1 ft x 1 ft; Wooden Rack 2 ft x 2 ft

  • Frames - Photo 24 x 36 in; Lamination Frame 18 x 24 in; Acrylic Board 2 x 2 ft

Terms & Conditions

  • EMD: Not specified in the data; bidders should verify exact amount prior to bid

  • Delivery: 25% quantity variation allowed; minimum extension 30 days

  • Payment: Not specified; bidders should confirm with issuing authority

  • Warranty: Not specified; suppliers should assume standard warranty terms unless stated

  • Documentation: GST, PAN, experience, financials, OEM authorizations required

Important Clauses

Payment Terms

Not explicitly stated; bidders must verify with procuring entity; prepare for standard government payment cycle

Delivery Schedule

Option clause allows up to 25% quantity variation with delivery extension formula and minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should seek explicit LD terms during bid clarification

Bidder Eligibility

  • Experience in supplying similar hospitality and utility items to government or large institutions

  • Demonstrated financial capacity to handle 26-item procurement scope

  • Ability to meet branding/logo customization requirements and timely delivery

Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Emergency Light Emergency Light 17 nos adjt@ns 15
2 Table Cover Size 6 ft x 3ft Table Cover Size 6 ft x 3ft 8 nos adjt@ns 15
3 Bed Sheet with unit logo Bed Sheet with unit logo 3 nos adjt@ns 15
4 Pillow with cover with unit logo Pillow with cover with unit logo 8 nos adjt@ns 15
5 Wooden Base Dia 1 feet Wooden Base Dia 1 feet 17 nos adjt@ns 15
6 Quarter Plate with unit Logo Quarter Plate with unit Logo 17 nos adjt@ns 15
7 Plastic Rope dia 1cm Plastic Rope dia 1cm 4 roll adjt@ns 15
8 Rounded Container Aluminium 8 Ltr Rounded Container Aluminium 8 Ltr 17 nos adjt@ns 15
9 Rounded Iron Container 2 Ltr Rounded Iron Container 2 Ltr 17 nos adjt@ns 15
10 Hot Case set of Five Hot Case set of Five 10 nos adjt@ns 15
11 Service Spoon Service Spoon 35 nos adjt@ns 15
12 Ice Box 14 Ltr Ice Box 14 Ltr 6 nos adjt@ns 15
13 Water Storage Container 1000 Ltr Water Storage Container 1000 Ltr 1 nos adjt@ns 15
14 Tea Cattle 1 Ltr Tea Cattle 1 Ltr 1 nos adjt@ns 15
15 Food Warmer Food Warmer 1 nos adjt@ns 15
16 Bathroom Mat 6Ft x 10 Ft Bathroom Mat 6Ft x 10 Ft 8 nos adjt@ns 15
17 PVC Mat Red 22 Inch x 55 Inch PVC Mat Red 22 Inch x 55 Inch 1 nos adjt@ns 15
18 Carpet 2 ft x 6 ft Carpet 2 ft x 6 ft 2 nos adjt@ns 15
19 Back Rest for Chair Back Rest for Chair 2 nos adjt@ns 15
20 Oil Heater Oil Heater 1 nos adjt@ns 15
21 Paper Shredder Paper Shredder 3 nos adjt@ns 15
22 Stainless Steel Board size 1 ft x 1 ft Stainless Steel Board size 1 ft x 1 ft 1 nos adjt@ns 15
23 Wooden Rack size 2 ft x 2 ft Wooden Rack size 2 ft x 2 ft 2 nos adjt@ns 15
24 Photo Frame size 24 Inch x 36 Inch Photo Frame size 24 Inch x 36 Inch 1 nos adjt@ns 15
25 Lamination Photo Frame size 18 Inch x 24 Inch Lamination Photo Frame size 18 Inch x 24 Inch 2 nos adjt@ns 15
26 Acrylic Board size 2 ft x 2 Ft Acrylic Board size 2 ft x 2 Ft 2 nos adjt@ns 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply contracts

4

Financial statements showing annual turnover capability

5

EMD deposit proof (as applicable per bidder’s interpretation of terms)

6

Technical bid documents or compliance statements for each item

7

OEM authorizations or dealer/distributor certificates (if applicable)

8

Factory/warehouse capabilities and delivery schedule evidence

Frequently Asked Questions

How to bid for the Indian Army hospitality items tender in 2025

Bidders should submit GST, PAN, experience certificates, financial statements, and technical compliance documents for all 26 item categories. Prepare OEM authorizations if required and verify branding/logo customization requirements. Ensure delivery capacity for up to 25% quantity variation and confirm any implicit EMD requirements with the purchaser.

What documents are required for the Indian Army logo items tender in 2025

Submit GST certificate, PAN card, experience certificates, financial statements, EMD proof, technical bid/qualifications, OEM authorizations, and any warehouse/delivery capability evidence. Ensure documents cover all 26 item categories and branding customization expectations for logos on textiles and hard goods.

What are the technical specifications for logo branded bed sheets and pillows

Specifications are not detailed in the data; bidders should provide textile quality certifications, logo placement guidelines, fabric composition, dye fastness, and branding methods. Confirm compatibility with standard Indian Army branding guidelines and deliver sample branded textiles for approval.

When is the delivery period and how are extensions calculated

Delivery begins after the last delivery order date. If quantity increases, extended time equals (increased quantity ÷ original quantity) × original delivery days, minimum 30 days. The buyer may extend up to the original delivery period with continued adherence to rates.

What is the EMD requirement for this army procurement tender

EMD details are not explicitly stated in the provided data. Bidders should obtain confirmation from the procuring authority or refer to standard EMD guidelines for government tenders and prepare bank guarantees accordingly for the 26-item scope.

What are the branding requirements for unit logos on textile items

Unit logo branding applies to bed sheets and pillow covers among textiles. Ensure branding is non-fading, aligned with specified logo sizes, and compliant with color/print standards defined by the Army. Provide sample proofs and approved artwork before bulk production.

Which items are included in the 26 BoQ categories for this tender

The BoQ covers emergency lighting, table covers, branded textiles, containers (aluminium and iron), hot cases, utensils, storage equipment, mats, chairs accessories, heaters, shredders, and picture frames. Quantities are not disclosed, but the scope spans 26 diverse product lines requiring integrated delivery.