GEM

Indian Army TIMING BELT, DOOR LOCK SAFARI & Related Auto Parts Tender Mathura Uttar Pradesh 2025

Posted

24 Oct 2025, 01:59 pm

Deadline

14 Nov 2025, 09:00 am

Location

MATHURA , UTTAR PRADESH

Progress

Issue24 Oct 2025, 01:59 pm
AwardPending
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Quantity

23

Category

TIMING BELT

Bid Type

Two Packet Bid

Categories 8

MACHINE BELT BRAKE BRAKE VALVE CABLE BOOSTER VALVE ROTARY SWITCHES VOLT METER

Tender Overview

The Indian Army invites bids for a comprehensive assortment of automotive components including timing belts, door lock safari units, convoy lights, oil filters, speedometer cables, rotary switches, clutch master cylinders, volt meters, air dryer kits, chain sprocket kits, accelerator cables, clutch booster assemblies, brake boosters, dual brake valve assemblies, air dryer assemblies and glow plugs in Mathura, Uttar Pradesh. The scope covers supply, installation, testing, commissioning, operator training, and obtaining any statutory clearances required. The procurement seeks a unified solution across 16 items, with delivery and installation integrated into a single contract. Unique conditions include option-based quantity adjustments up to 25% during execution and a delivery period linked to the original schedule with minimum extension constraints. The project emphasizes vendor capability in end-to-end deployment and service support within India, with OEM support for imported items.

Key Specifications

    • Product names/categories: Timing belt assemblies, door lock safaris, convoy lights, oil filters, speedometer cables, rotary switches, clutch master cylinders, volt meters, air dryer kits, chain sprocket kits, accelerator cables, clutch booster assemblies, brake boosters, dual brake valve assemblies, air dryer assemblies, glow plugs
    • Scope/quantities: 16 total items; specific item quantities not disclosed in BOQ data; bid should cover supply, installation, testing, commissioning, and operator training
    • Standards/certifications: Not specified in tender data; require supplier demonstration of capability and OEM/authorized service support for imported items
    • Delivery/installation: Single contract for end-to-end deployment; delivery period aligned to original order with option-based extensions and calculated additional time
    • OEM/after-sales: Imported items must have registered Indian office for after-sales service; OEM authorization required
    • Financials/turnover: Minimum average annual turnover criteria to be provided in bid document; audited statements or CA/CMA certificates required

Terms & Conditions

  • Key Term 1: Quantity option up to 25% during contract execution

  • Key Term 2: Turnover criteria to be defined in bid document for bidder and OEM

  • Key Term 3: Scope includes supply, installation, testing, commissioning, and operator training

Important Clauses

Payment Terms

Scope includes all cost components; exact payment terms not specified here and must be taken from the bid document

Delivery Schedule

Delivery period commences from last date of original delivery order; option-based extensions apply with time calculation formula and minimum 30 days

Penalties/Liquidated Damages

Not detailed in the provided data; bidders should review bid document for LD provisions and performance bonds

Bidder Eligibility

  • Bidder must meet turnover criteria as per bid document for last three financial years

  • OEM turnover criteria applies for bunch bids; highest-value category OEM must satisfy turnover

  • Imported items require OEM/Authorized Seller with registered Indian office for after-sales service

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TIMING BELT TIMING BELT 1 nos moregem 15
2 DOOR LOCK SAFARI DOOR LOCK SAFARI 1 nos moregem 15
3 CONVOY LIGHT CONVOY LIGHT 2 nos moregem 15
4 OIL FILTER OIL FILTER 1 nos moregem 15
5 SPEEDOMETER CABLE SPEEDOMETER CABLE 1 nos moregem 15
6 ROTARY SWITCH ROTARY SWITCH 2 nos moregem 15
7 CLUTCH MASTER CYL CLUTCH MASTER CYL 1 nos moregem 15
8 VOLT METER VOLT METER 1 nos moregem 15
9 AIR DRAYER REP KIT AIR DRAYER REP KIT 2 nos moregem 15
10 CHAIN SPROKET KIT CHAIN SPROKET KIT 1 nos moregem 15
11 ACCELATOR CABLE ACCELATOR CABLE 2 nos moregem 15
12 CLUTCH BOOSTER ASSY CLUTCH BOOSTER ASSY 1 nos moregem 15
13 BRAKE BOOSTER BRAKE BOOSTER 1 nos moregem 15
14 DUAL BRAKE VALVE ASSY DUAL BRAKE VALVE ASSY 1 nos moregem 15
15 AIR DRAYER ASSY AIR DRAYER ASSY 1 nos moregem 15
16 GLOW PLUG GLOW PLUG 4 nos moregem 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/CMA turnover certificate for last three years

4

EOI/OEM authorization letter for imported products (OEM or Authorized Seller with Indian office)

5

Technical bid documents and product compliance statements

6

Experience certificates for similar supply/install projects

7

EMD payment evidence (as per bid document)

8

Certificate of incorporation/registration (for bidder)

9

Any statutory clearances relevant to the scope (if applicable)

Frequently Asked Questions

How to bid for Indian Army auto parts tender in Mathura Uttar Pradesh 2025

Bidders must submit GST, PAN, audited turnover or CA/CMA certificates for the last three years, and OEM authorization for imported items. Include technical bid showing compliance with listed product categories and training/clearance responsibilities. The bid should cover supply, installation, testing, commissioning, and operator training as part of the scope.

What documents are required for the Mathura auto parts tender submission

Required documents include GST registration, PAN card, turnover certificates, OEM authorization for imported items, experience certificates, technical bid, EMD proof, and any statutory clearances. Ensure all documents align with the Terms and Conditions and are uploaded with the bid package.

What are the essential product categories in this Indian Army tender

Categories include timing belts, door lock safaris, convoy lights, oil filters, speedometer cables, rotary switches, clutch master cylinders, volt meters, air dryer kits, chain sprocket kits, accelerator cables, clutch boosters, brake boosters, dual brake valve assemblies, air dryer assemblies, and glow plugs, covering 16 items in total.

What is the delivery extension policy for quantity variations in this tender

The contract allows up to 25% quantity variation. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; extensions depend on the original terms and are subject to approval.

Which entity must have an Indian office for after-sales support in imported items

For imported products, the OEM or Authorized Seller must maintain a registered office in India to provide after-sales service; bidders must submit OEM authorization and proof of Indian service presence to satisfy eligibility.

Where can I find the exact EMD amount and turnover criteria for this bid

Exact EMD value and turnover thresholds are not provided here; Refer to the bid document issued by the Indian Army for the concrete EMD amount, submission method, and three-year turnover criteria for both bidders and OEMs.

What scope of work is included beyond supply in this tender

Beyond supply, the contract includes installation, testing, commissioning, operator training, and providing any required statutory clearances; ensure your bid covers all cost components within the bid price and demonstrates a complete implementation plan.

What standards or certifications are required for this auto parts tender

Tender data do not specify exact standards; bidders should demonstrate capability to comply with OEM specifications and provide post-sale service, with OEM/Authorized Seller credentials for imported items and any applicable Indian service requirements.