GEM

Office Of The District Magistrate West Bengal Interactive Panel Solution Tender 2025 – Q2, 25% Quantity Option Clause

Posted

30 Oct 2025, 02:09 pm

Deadline

10 Nov 2025, 02:00 pm

Progress

Issue30 Oct 2025, 02:09 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity variation clause allowing ±25% changes at contracted rates
  • • Delivery period calculations tied to original and extended delivery periods with a 30-day minimum
  • • No BOQ items listed; tender category is Interactive Panel Solution for Institutions (Q2)
  • • Government procurement context under Office Of The District Magistrate, West Bengal
  • • Potential requirement for OEM authorizations depending on product scope
  • • Compliance with district governance terms and delivery scheduling rules
  • • EMD/details not disclosed in the current data; bidders should seek clarifications

Tender Overview

Office Of The District Magistrate in West Bengal invites bids for an Interactive Panel Solution for Institutions (Q2). The procurement scope is undefined in the BOQ with no items listed, and the estimated value is not disclosed. The tender emphasizes an option clause permitting up to 25% quantity variation at contracted rates, with delivery timing rules tied to the original delivery period and extended timelines. Bidders should align with the organization’s governance framework and prepare for potential scale-up during contract execution. The unique aspect is the explicit quantity flexibility baked into the procurement terms, requiring adaptable supply capabilities and robust project scheduling.

Technical Specifications & Requirements

  • Category: Interactive Panel Solution for Institutions (Q2)
  • Product/Service: not specified in available data; ensure capability to deliver integrated interactive panels or related solutions
  • BOQ: Total Items: 0 (no items listed)
  • Key terms: 25% quantity increase/decrease permitted at contract rates; delivery period adjustments based on the formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
  • Delivery: Extended delivery timing governed by option clause; exact dates not provided
  • Compliance: Suppliers must be prepared for rapid scale adjustments and alignment with district governance protocols

Terms, Conditions & Eligibility

  • EMD/Security: Amount not disclosed in the available data
  • Delivery terms: Quantity variations allowed up to 25% during and after contract; delivery period calculations as specified
  • Experience/Turnover: Not specified in data; bidders should anticipate standard government procurement expectations
  • Documentation: GST, PAN, and vendor eligibility documents typically required; OEM authorizations may be needed depending on product scope
  • Jurisdiction: West Bengal district authorities; follow Buyer Added Terms and Conditions for option clauses and delivery extensions

Key Specifications

  • Product/Service: Interactive panel solution (as per title) with no explicit specs available

  • Estimated value: Not disclosed

  • Quantity: Bid quantity may vary by up to 25% during contract as per option clause

  • Standards/Compliance: Not specified in data; bidders should verify OEM certifications if required

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contracted rates

  • Delivery period governed by original and extended delivery calculations with a minimum of 30 days

  • EMD and exact bid submission documents not disclosed; bidders must obtain clarifications

Important Clauses

Option Clause

Purchaser may increase/decrease quantity by up to 25% at contracted rates during placement and within contract duration

Delivery Schedule

Delivery time is based on last date of original delivery order; extended period follows the option clause with calculated additional time

Penalties/Liquidated Damages

Not explicitly provided in available data; bidders should seek clarification on LD provisions under the Buyer Added Terms

Bidder Eligibility

  • Proven experience in supplying interactive panel or related educational/institutional IT solutions

  • Valid GST registration and PAN confirmation

  • Financial stability evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar interactive panel or related solutions

4

Financial statements or turnover documents (as per eligibility)

5

EMD/Security deposit proof (amount to be clarified by tendering authority)

6

Technical bid documents demonstrating capability for interactive panel deployment

7

OEM authorization letters (if applicable to product suppliers)

Frequently Asked Questions

How to bid for the interactive panel tender in West Bengal 2025?

Bidders should confirm eligibility, obtain OEM authorizations if required, and prepare documents like GST, PAN, and financial statements. The tender includes a 25% quantity option clause, so demonstrate scalable supply capability, delivery planning, and risk mitigation. Clarify EMD amount and submission deadlines with the authority.

What documents are required for West Bengal interactive panel procurement?

Prepare GST certificate, PAN card, experience certificates for relevant projects, financial statements, EMD proof, technical bid demonstrating panel deployment capability, and OEM authorizations if relying on non-in-house panels. Ensure bid packaging aligns with Buyer Added Terms.

What are the delivery terms for the district magistrate interactive panels?

Delivery terms allow up to 25% quantity variation at contract rates. The initial delivery period is defined by the original order; extended delivery uses a calculated time based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.

What standards or certifications are required for these panels?

The tender data does not specify standards; bidders should confirm OEM certifications and any state/central government compliance. Typical expectations may include ISI/ISO compliance and product-specific certifications as applicable to institutional interactive panels.

When is the bid submission window for the West Bengal tender?

Exact submission dates are not provided in the data. Bidders should contact the Office Of The District Magistrate for the Personnel And Administrative Reforms Department West Bengal to obtain current bid opening deadlines and submission instructions.

What is the EMD amount for the district magistrate interactive panel bid?

The EMD amount is not disclosed in the available tender data. Bidders must request confirmation of the EMD value and acceptable payment method (DD/online) from the purchasing authority before submitting the bid.