GEM

Women And Child Development Gujarat Event Management Tender Mahisagar Lunawada 2025

Posted

18 Oct 2025, 01:55 pm

Deadline

28 Oct 2025, 02:00 pm

Location

PANCH MAHALS , GUJARAT

Progress

Issue18 Oct 2025, 01:55 pm
AwardPending
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Quantity

16

Bid Type

Two Packet Bid

Categories 2

LIAISONING SERVICE DEVELOPMENT

Tender Overview

The Women And Child Officer Office Mahisagar Lunawada of the Gujarat Women and Child Development Department seeks comprehensive Event Management Services for national-level seminars, conceptualization, planning, coordination, staffing, venue development, and complete activity execution. Location: PANCH MAHALS, GUJARAT 388270. Scope includes third-party premises, participation arrangements, and full execution of the event. The tender references an ATC document and a flexible quantity/duration clause allowing up to 25% variation at contract issuance. No explicit BOQ items, estimated value, or EMD amount disclosed. This procurement targets professional event services capable of handling multifaceted, government-hosted seminars and exhibitions.

Technical Specifications & Requirements

  • Category: Event Management Services for national level seminars, conceptualization, planning, coordination, staffing, venue development, and complete execution.
  • Document references: ATC document uploaded; ensure compliance with terms therein.
  • Location scope: Panch Mahals, Gujarat; services to cover venue setup, participant logistics, and vendor coordination.
  • Compliance expectations: align with government procurement norms; leverage third-party premises where required; ensure timely delivery and seamless event operations.
  • Experience indicators: bidders should demonstrate capability in large-scale event execution for government bodies; no explicit BOQ quantities are provided.
  • Delivery milestones: not specified; respond to ATC terms detailing delivery and handover timelines.

Terms, Conditions & Eligibility

  • Variation clause: Buyer may increase/decrease contract quantity or duration up to 25% at contract issue and post-issuance within the same cap.
  • Documentation: ATC document uploaded; bidders must review and comply with the terms in that ATC.
  • Tender scope note: No BOQ items; procurement for national-level events requiring complete execution and coordination.
  • EMD / value disclosures: Not disclosed in provided data; bidders should monitor accompanying tender documents for exact figures.
  • Compliance to government procurement policies and schedule alignment with department needs.

Key Specifications

    • Product/Service: Event Management Services for national seminars and exhibitions
    • Scope: conceptualization, planning, coordination, staffing, venue development, complete execution
    • Location: PANCH MAHALS, GUJARAT 388270
    • Value/Quantities: Not disclosed; no BOQ items listed
    • Standards/Certifications: Not specified in data; bidders to follow ATC requirements

Terms & Conditions

  • Variation up to 25% in quantity or duration at contract issuance

  • ATC document uploaded; bidders must comply with ATC terms

  • No BOQ items disclosed; respond to government event management requirements

Important Clauses

Payment Terms

Not disclosed in provided data; access ATC for exact payment details

Delivery Schedule

Not specified; ATC to define event dates, milestones, and handover timelines

Penalties/Liquidated Damages

Not specified; ATC may include LD/penalty terms to ensure timely delivery

Bidder Eligibility

  • Experience in national-level event management for government bodies

  • Financial stability evidenced by last 2 years’ statements

  • Compliance with GST, PAN, and ATC terms; submission of required documents

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar national-level event management projects

4

Financial statements of last 2 years

5

EMD submission document (amount not disclosed in data but required per ATC)

6

Technical bid documents demonstrating capability for complete event execution

7

OEM/partner authorizations or agency registrations if applicable

8

ATC compliance certificates or declarations as per uploaded ATC

Frequently Asked Questions

What documents are required for this event management tender in Gujarat?

Bidders must submit GST registration, PAN, experience certificates for similar national events, financial statements, and EMD documents as per the ATC. Technical bids should demonstrate capability in end-to-end event execution, including vendor coordination and venue development for government seminars.

How to participate in the Lunawada event management tender in 2025?

Review the uploaded ATC, prepare a comprehensive technical bid demonstrating previous government event delivery, attach GST, PAN, financials, and EMD documents, and ensure compliance with 25% variation terms. Submit through the designated procurement portal within the specified tender window.

What are the key eligibility criteria for Gujarat event services bid?

Applicants must show experience in national-level events for government entities, provide financial statements for the last two years, and hold valid GST and PAN. Compliance with ATC terms is mandatory, along with any OEM authorizations if applicable to the contract.

What is the scope of work for the Gujarat seminar tender?

Scope includes conceptualization, planning, coordination, staffing, venue development, and complete execution of the seminar/exhibition. The bidder may need to arrange third-party premises and manage participant arrangements, logistics, and on-site operations in Panch Mahals district.

When is the delivery/participation window for this tender in Gujarat?

Exact event dates and delivery milestones are defined in the ATC. Bidders should prepare to align with government event schedules and respond to ATC-defined milestones and handover timelines once issued.

What are the payment terms for the Gujarat event services contract?

Payment terms are specified in the ATC. Bidders must align with government procurement norms; the contract may include milestone-based payments linked to delivery, setup, and completion, as detailed in the ATC.

How to ensure compliance with ATC requirements for this tender?

Download and study the ATC document uploaded with the tender. Ensure your technical bid meets all stated terms, submit all required documents (GST, PAN, EMD, financials), and adhere to the 25% variation clause during and after contract issuance.

What is the scope of third-party premises in this Gujarat tender?

The tender allows use of third-party premises for event delivery as needed. Bidders should demonstrate capability to manage venue selection, setup, safety, seating, staging, and logistics while coordinating with the third-party facility owner.