GEM

Tribal Welfare and SC Department Madhya Pradesh Light Weight Web Equipment & Sportswear Tender 2025

Posted

20 Oct 2025, 03:09 pm

Deadline

30 Oct 2025, 04:00 pm

EMD

₹30,000

Location

SATNA , MADHYA PRADESH

Progress

Issue20 Oct 2025, 03:09 pm
AwardPending
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Quantity

2077

Category

Light Weight Web Equipment

Bid Type

Two Packet Bid

Categories 4

EQUIPMENT SPORTS WEAR WEB SCHOOL UNIFORMS

Tender Overview

The procurement scope stems from the Madhya Pradesh Tribal Welfare and Scheduled Caste Department for multiple apparel and equipment categories, including Light Weight Web Equipment, Track Suit with Detachable Hood, Blazer, Shoes Leather Oxford DMS, and Sports Shorts. The tender envisions fabric, fit, and durability compliant with detailed material and marking requirements, with an EMD of ₹30,000 and a flexible quantity framework up to 25% variation. Advance sample submission and DDD approvals are required, alongside Make In India compliance and defence authority registrations where applicable. The bid emphasizes NABL/ILAC/C Central Lab test reports and advance samples prior to supply, ensuring conformity to IS-related or equivalent specifications. The absence of a BOQ implies itemized evaluation will rely on technical conformity and supplier capability. This tender is positioned as a specialized government procurement for MP tribal welfare initiatives, with emphasis on branding, safety, and functional performance of apparel and gear.

Technical Specifications & Requirements

  • Product categories include: Light Weight Web Equipment, Track Suit with Detachable Hood (MHA), Blazer, Shoes Leather Oxford DMS, Shorts - Sports.
  • Key design/material requirements include: Fabric, Wear resistance, Mass per sqm (g/m2), Mesh lining mass (g/m2), Sewing thread type, Elastic band specifics, and Slide fasteners.
  • Mandatory test/report prerequisites: NABL/ILAC or Central Government Lab conformity; repeat NABL/ILAC attestations across multiple entries; advance sample(s) approval before supply.
  • Dimensional/fit considerations: Size, Length, Waist Belt sizing; Waist Band Pocket size and material; Sublimation printing for 100% polyester items.
  • Compliance indicators: Make In India conformity, logo/totem marking details, number of logos, and branding specifications.
  • Manufacturing details: Waist Band Pocket construction, and precise fabric/trim standards for a durable, government-grade garment set.

Terms, Conditions & Eligibility

  • EMD: ₹30,000 to be submitted (payment method not specified here).
  • Turnover/Financial standing: Bidder must meet turnover criteria and provide audited statements or CA certificate per bid document; no liquidation or court proceedings.
  • Delivery & samples: Advance sample(s) required; Detailed Design Drawings approval within 5 days post-award; delivery schedule adjustable with option clause (up to ±25% quantity and time adjustments as described).
  • Vendor authorization: OEM authorization if bidding via authorized distributors; procurement requires brand/ OEM validation where applicable.
  • Quality/testing documentation: NABL/ILAC/central lab test reports for conformance; repeated attestations across different item categories.
  • Warranty/penalties: Not explicitly stated here; ensure compliance with IS/BS standards and contract terms.
  • Documentation: GST, PAN, experience certificates, and financials to be uploaded with bid submission; detailed drawings approvals and conformity certificates required.

Key Specifications

  • Light Weight Web Equipment, Track Suit with Detachable Hood, Blazer, Shoes Leather Oxford DMS, Shorts - Sports

  • Fabric type, mass per square meter, mesh lining mass, sewing thread, elastic band, and slide fasteners specifications

  • Size, length, waist belt size, waist pocket dimensions, and material

  • Sublimation printing for 100% polyester items

  • Logo/totem marking: number of logos and type

  • Dimensional stability in washing per IS 2977 latest (lengthwise and widthwise)

  • Advance sample approval and NABL/ILAC/central lab test report conformity

Terms & Conditions

  • Option clause allows ±25% quantity variation and extended delivery based on contract terms

  • Mandatory advance samples and detailed design approvals within 5 days of award

  • OEM authorization required for distributors; GST/PAN and turnover proof mandatory

Important Clauses

Payment Terms

No specific payment schedule provided; bidders should prepare terms in line with government contract norms and bid document.

Delivery Schedule

Delivery period adjustable with option clause; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with standard government procurement LD clauses in detailed contract.

Bidder Eligibility

  • No liquidation or court receivership; proper financial standing

  • OEM authorization if bidding through distributors

  • Compliance with NABL/ILAC or central government lab test reports

Technical Specifications 7 Items

Item #1 Details

View Catalog
Category Specification Requirement
DESCRIPTION Description of Item/ Components Light Weight Web Equipment with all components ( Complete Set ) ( consisting of Belt Waist, Carrier Water Bottle, Frog Bayonet, Haversack All Ranks, Pack, Pouches Basic, Strap Haversack Left, Strap Haversack Right, Strap Pack for Supporting and Yoke for utility pouches)
SIZE Size of Belt ( Hint- Enter not applicable for Components other than Complete Set and Belt Waist ) Medium, Small, Extra Small, Assorted Sizes as per buyer's requirements, Not Applicable
REGISTERATION Whether registered with any Defence Authority Yes, No
TEST REPORT Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification Yes, No
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply Yes, No, Not applicable

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Required Documents

1

GST certificate

2

PAN card

3

Audited financial statements or CA certification of turnover for last 3 years

4

Experience certificates for similar procurements

5

OEM authorization or Manufacturer/Dealer authorization

6

NABL/ILAC/central lab test reports for conformity

7

Advance sample submission letter

8

Detailed Design Drawings approval document (within 5 days of award)

Frequently Asked Questions

How to bid for light weight equipment tender in MP for 2025?

Bidders must submit GST, PAN, turnover certificates, and experience proofs, plus OEM authorization if needed. Provide NABL/ILAC lab test reports for conformity and advance samples. Ensure compliance with the option clause for quantity variations up to 25% and detailed drawings approval within 5 days of award.

What are the essential documents for MP tribal welfare procurement?

Submit GST certificate, PAN, audited turnover statements for the last three years, experience certificates for similar supply, OEM authorization, NABL/ILAC lab reports, and advance sample submission with a design approval plan to meet project standards.

What test reports are required for MP apparel tender

Provide test reports from NABL/ILAC accredited or Central Government labs proving conformity with the specified fabric and component standards. Ensure reports cover fabric mass, mesh lining, sealing/threads, and dimensional stability per IS/IS-2977 as applicable.

What is the delivery time and option clause in MP tender?

Delivery schedules may include an option to increase quantity by up to 25% and extend delivery time by a calculated period: (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Original delivery timelines may adjust if approvals delay.

How to ensure Make In India compliance in MP procurement?

Bidders must declare Make In India compliance for each item and provide supporting documentation for fabric and components. Include brand/OEM details, and verify logo/marking requirements and sublimation printing rules for 100% polyester items as applicable.

What are the logo and marking requirements in the MP tender?

Specify the number of logos, type of logo, and placement rules. Provide a clear totem marking plan and ensure logo conformity to procurement specs. Attach a sample mark layout to match the buyer’s branding requirements.

What documents prove financial stability for MP procurement?

Upload certified audited balance sheets or CA certificate detailing turnover for the last three years. If the bidder is newly formed, use completed years post-incorporation to calculate average turnover as per bid rules.

What is the bidding scope for track suit and blazer in MP?

Scope includes Track Suit with Detachable Hood (MHA), Blazer, Shorts - Sports, and Leather Oxford DMS shoes. Ensure fabric, mass, stitching, fittings, and branding meet NABL/ILAC lab conformity with advance samples prior to manufacturing.