GEM

Saha Institute Of Nuclear Physics Split AC Installation Tender India 2025 – ISI 1 year Warranty & 5% PBG

Posted

22 Oct 2025, 04:40 pm

Deadline

12 Nov 2025, 05:00 pm

Progress

Issue22 Oct 2025, 04:40 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

512

Category

Split Ac machines

Bid Type

Two Packet Bid

Key Highlights

  • • Turnkey Scope: Supply, Installation, Testing and Commissioning of AC units with associated accessories
  • • Delivery window: 60 days from GeM PO; option to extend with 25% quantity variation
  • • Warranty: Minimum 1 year; free replacement by SINP during warranty
  • • Performance Security: 5% of PO value as unconditional BG; valid through warranty + 2 months
  • • Make & Model disclosure required; sign and stamp all pages of Technical Specification Sheet
  • • Border-area eligibility: Annexure I compliance for vendors from land-border countries
  • • Extensive BOQ items including 16/20/25 Amp MCBs, MK1 starters, FRLS cables, copper pipes, PVC fittings

Categories 20

COPPER WIRE AIR CONDITIONER SCREWS ELECTRICAL PRODUCTS SOCKET WIRE NON FERROUS PIPE WINDOW TRANSITION METALS CABLE BRACKET COPPER COIL RING COPPER CABLE STARTER FASTENER MACHINE COPPER PIPE OVERLOAD RELAY POWER RELAYS

Tender Overview

Organization: Saha Institute Of Nuclear Physics (Department Of Atomic Energy). Procurement: Supply, Installation, Testing and Commissioning of Split Air Conditioners and associated installation materials (copper pipes, FRLS cables, MC Bs, brackets, pipes, wooden ply boards, PVC fittings, cables, and related accessories). Quantity/Scope: 41 line-items listed in BOQ with implied scope including 16 Amp/20 Amp MCBs, MK1 starters, relays, PVC piping, and framing hardware. Location: India; procurement focused on complete installation and commissioning. Estimated Value: Not disclosed; detailed itemization exists in BOQ. Unique aspect: extensive installation kit bundled with supply, enabling turnkey delivery. The contract allows option quantities up to 25% of bid quantity. This is a full-scope installation-led tender with post-delivery warranties.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of Split AC and Window AC installation kits plus electrical and ancillary components.
  • Key items included: 16 Amp MCBs, 20 Amp MCBs, 25 Amp MCBs, MK1 starter and relay range, Salzer channel, PVC pipes, FRLS copper cables (2.5 sqmm and 4 core 2.5 sqmm), copper suction pipes, wooden ply boards, metal enclosures, 230 V coils, overload relays, and related hardware.
  • Delivery timeline: Within 60 days after issuance of GeM contract/purchase order.
  • Warranty: Minimum 1 year from the date of successful installation and acceptance; replacements during warranty are free of cost.
  • Payment: 100% payment after delivery, installation and acceptance.
  • Performance Security: 5% of PO value as unconditional PG-BG, valid through warranty plus two months.
  • Compliance: Bid must include Make & Model; sign and stamp all pages of Technical Specification Sheet; indicate deviations if any.
  • ATC & Eligibility: Applicable bidder country rules; sign Annexure I regarding border-area eligibility.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25%, with extension logic based on original/extended delivery periods.
  • Bid Validity: 120 days from opening of Part-I (Technical Bid).
  • Delivery/Installation: 60 days from GeM PO date.
  • Warranty/Support: 1-year warranty; free replacement by SINP during warranty.
  • Documentation: Bidder must comply with all Technical Specification Sheet points, mark deviations, and clearly state Make and Model.
  • Annexure I: Non-Indian bidders from border-sharing countries must be registered as per Government of India orders.
  • Acceptance: Bidder must sign and stamp all pages; compliance must be Yes/No with deviations clearly mentioned.
  • Return/Buy-Back/ Dismantling: Included in scope per BOQ items.
  • Other: Ensure EMD/financials and GST/PAN documentation per standard tender norms are prepared (per T&C).

Key Specifications

  • Scope: Supply, Installation, Testing and Commissioning of Split AC/Window AC installation kit

  • Electrical accessories: 16 Amp/20 Amp/25 Amp MCBs, MK1 starter/relay, overload relays, PVC plates

  • Cabling: 2.5 sqmm FRLS 3-core and 4-core copper cables; FRLS copper cables

  • Pipes & fittings: Copper suction pipe, PVC drain water pipe, PVC state pipe, PVC fasteners

  • Support materials: Wooden ply board, metal enclosure, Salzer channel, 230 V coil

Terms & Conditions

  • Delivery within 60 days of PO; 120-day bid validity

  • Warranty of 1 year; 5% PBG; full payment after acceptance

  • 25% quantity option with calculated delivery extension

Important Clauses

Payment Terms

100% payment after delivery, successful installation and acceptance

Delivery Schedule

Delivery within 60 days post GeM PO; option clause applies for quantity variations

Penalties/Liquidated Damages

Not specified in provided terms; subject to contract between SINP and bidder

Bidder Eligibility

  • Must comply with Annexure I border-area eligibility if applicable

  • Provide Make & Model and sign Technical Specification Sheet with deviations

  • Demonstrate prior experience in supply/installation of AC systems

Bill of Quantities (BOQ) 41 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Split Ac machines 1.5 TR Three Star Single Phase Split Air Conditioner machine (Non Inverter). Rated cooling capacity (W) more than or equal to 5000 Condenser Coil copper 3 nos ajoy.biswas 60
2 Window Ac Machine 2 TR Three Star Single Phase Window Air Conditioner machine 1 no ajoy.biswas 60
3 Installation for Split Ac machine Standard installation Charge 1.5 TR Split AC machine 3 job ajoy.biswas 60
4 Installation for Window Ac machine Standard installation Charge 2 TR Window AC machine. 1 job ajoy.biswas 60
5 Metal bracket Metal bracket for mounting outdoor unit 3 set ajoy.biswas 60
6 Copper pipe suction Supply and fixing of Refrigerant Copper Pipe suction and discharge with nitrile insulation & wrapping (1/4 inch & 1/2 inch) for installation of 1.5 TR AC machine (excluding standard installation material) 3 meter ajoy.biswas 60
7 Drain water pipe Supply and fixing of PVC Drain Water Pipe for installation (3/4 inch PVC Nylon braided). (Excluding standard installation material) 20 meter ajoy.biswas 60
8 FRLS copper cable Supply and fixing of 3 Core 1.5 SQ.mm. Flexible FRLS copper cable (excluding standard installation material) 12 meter ajoy.biswas 60
9 Wooden Ply Board Wooden ply Board 6 mm century or equivalent (8x4) ft. 1 no ajoy.biswas 60
10 Metal Encloser DP MCB Metal Encloser 3 nos ajoy.biswas 60
11 16 Amp DP MCB 16 Amp 10KA C Curve DP MCB 3 nos ajoy.biswas 60
12 20 Amp Single Pole MCB 20 Amp 10KA C Curve Single Pole MCB 3 nos ajoy.biswas 60
13 20 Amp DP MCB 20 Amp 10KA C Curve DP MCB 1 no ajoy.biswas 60
14 25 Amp Single Pole MCB 25 Amp 10KA C Curve Single Pole MCB 1 no ajoy.biswas 60
15 MK1 Starter MK1 Starter (overload Relay Range 9A-14A) Coil 230V complete Set 1 no ajoy.biswas 60
16 MK1 Relay Range MK1 Overload Relay Range 9A-14A 1 no ajoy.biswas 60
18 Salzer Chanel 25 x 25 PVC Salzer Chanel 15 meter ajoy.biswas 60
19 PVC State Pipe 20 mm. PVC State Pipe 25 meter ajoy.biswas 60
20 1.5 Flexible CU Wire 1.5 Sq. mm. Flexible Copper Wire FR 72 meter ajoy.biswas 60
21 2.5 Flexible CU Wire 2.5 Sq. mm. Flexible Copper Wire FR 35 meter ajoy.biswas 60
22 screws 8/35 wooden screws 1 box ajoy.biswas 60
23 PVC Fastener 8/35 PVC Fastener 100 nos ajoy.biswas 60
24 Pin Socket 2.5 Sq. mm. copper Pin Socket 30 nos ajoy.biswas 60
25 Ring Socket 1.5 Sq. mm copper Ring Socket 5 nos ajoy.biswas 60
26 Tape for AC Installation PVC Insulation tape 2 nos ajoy.biswas 60
1 Split Air Conditioner machine 2 TR Three Star Single Phase Split Air Conditioner machine (Non Inverter) 6 nos ajoy.biswas 60
2 Standard installation Standard installation Charge for 2 TR Split AC machines 6 job ajoy.biswas 60
3 Metal bracket Metal bracket for mounting outdoor unit 6 set ajoy.biswas 60
4 PVC Drain Water Supply and fixing of PVC Drain Water Pipe for installation (3/4 inch PVC Nylon braided) (Excluding standard installation material) 30 meter ajoy.biswas 60
5 3 Core 2.5 SQmm Flexible copper FRLS cable Supply and fixing of 3 Core 2.5 SQ.mm. Flexible copper FRLS cable (excluding standard installation material) 12 meter ajoy.biswas 60
6 4 Core 2.5 SQmm Flexible copper FRLS cable Supply and fixing of 4 Core 2.5 SQ.mm. Flexible copper FRLS cable (excluding standard installation material) 14 meter ajoy.biswas 60
7 Copper Pipe suction Supply and fixing of Refrigerant Copper Pipe suction and discharge with nitrile insulation & wrapping.(1/4 inch & 5/8 inch) for installation of 2 TR AC machine (excluding standard installation material) 10 meter ajoy.biswas 60
8 Wooden ply Board Wooden ply Board 6 mm century or equivalent (8x4) ft. 2 nos ajoy.biswas 60
9 Buy Back Buy Back of three phase Window AC machines 1.5 TR 2 nos ajoy.biswas 60
10 Dismantling Dismantling of 2 nos. Split AC and 4 Window AC machines 6 nos ajoy.biswas 60
11 16 Amp MCB for AC Installation 16 Amp 10KA C Curve DP MCB 4 nos ajoy.biswas 60
12 20 Amp MCB for AC Installation 20 Amp 10KA C Curve DP MCB 4 nos ajoy.biswas 60
13 230 Volt coil MNX-18 Contactor 230 Volt coil with 4 NO Contact 1 no ajoy.biswas 60
14 Overload Relay MK-1 Overload Relay (Range- 9Amp to 14Amp) 4 nos ajoy.biswas 60
15 Pin Socket 4.0 sqmm Pin type copper socket 40 nos ajoy.biswas 60
16 PVC plate MCB PVC blank plate 20 nos ajoy.biswas 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior similar supply/installation

4

Financial statements (audited if available)

5

EMD documents (as applicable) and payment proof

6

Technical bid documents and OEM authorizations

7

Technical Specification Sheet signed by bidder

8

Annexure I compliance (border-area eligibility) if applicable

9

Any other documents specifically requested in T&Cs

Frequently Asked Questions

How to bid for AC installation tender in India at SINP 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations, and a signed Technical Specification Sheet. Provide Make and Model, sign all pages, and confirm deviations. Ensure 60-day delivery and 1-year warranty; pay attention to 5% PBG and 120-day bid validity.

What documents are required for Saha Institute AC tender submission?

Required documents include GST registration, PAN, company financials, experience certificates for similar work, EMD proof, technical bid with OEM authorizations, signed Technical Specification Sheet, and border-area eligibility documents if applicable. Ensure make/model is clearly stated.

What are the key delivery terms for SINP AC installation tender?

Delivery must occur within 60 days from GeM PO date. The contract includes a 25% quantity option with extension rules, and a 5% unconditional performance security. Payment is released after successful installation and acceptance.

What warranty and post-warranty support are required for SINP procurement?

A minimum 1 year warranty from installation acceptance is required; replacements during warranty are free. A 5% Performance Bank Guarantee remains valid through the warranty period plus two months after expiry before final payment release.

Which standards or certifications are referenced in SINP installation tender?

The tender requires signing the Technical Specification Sheet and may require OEM authorizations. Border-area eligibility is governed by Annexure I per government orders; ensure compliance for eligible bidders.

How is price variation handled for quantity changes in this tender?

The purchaser may increase/decrease quantity by up to 25% at contract rates. Delivery time adjusts based on the extended quantity using the specified formula, with a minimum extension of 30 days.