GEM

BHEL Vapour Absorption Machine Spare Parts Tender Visakhapatnam Andhra Pradesh 2025

Posted

29 Oct 2025, 04:39 pm

Deadline

08 Nov 2025, 05:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue29 Oct 2025, 04:39 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • 25% quantity variation allowed during contracting and currency of contract
  • • Pre-dispatch inspection by BHEL TPIA or post-receipt inspection by SITE ENGINEER
  • • ATC adherence mandatory per Buyer Added Terms
  • • Delivery period adjustments based on original period with minimum 30 days
  • • No BOQ items available; no explicit technical specs in the data
  • • Visakhapatnam, Andhra Pradesh procurement for VAM spare parts
  • • BHEL procurement process requires compliance with ATC and inspection clauses

Tender Overview

Bharat Heavy Electricals Limited (BHEL), operating under the Department of Heavy Industry, invites bids for the Supply of Spares for Vapour Absorption Machine (VAM) for AC system at Visakhapatnam, Andhra Pradesh 530001. The tender scope covers parts required to support VAM-based air conditioning systems; quantities and total value are not disclosed in the provided data. The procurement emphasizes compliance with Buyer Added Terms and ATC, with a notable quantity flexibility up to 25% of bid/contracted quantities. This opportunity targets suppliers capable of timely delivery and seamless post-sale support within BHEL’s established inspection framework.

Technical Specifications & Requirements

  • Product: Spare parts for Vapour Absorption Machine (VAM) used in AC systems; no explicit part-by-part specifications are provided in the data.
  • Quantity/Value: Not disclosed; quantity flexibility up to 25% of bid/contracted quantity is allowed.
  • Inspection: Pre-dispatch inspection at seller premises (if selected) by BHEL BHEL TPIA; Post Receipt Inspection at the consignee site by SITE ENGINEER.
  • Delivery: Delivery period calculated with reference to the original delivery period; minimum extension time is 30 days; option clause may extend delivery within contract limits.
  • ATC: Bidder must follow Buyer Added Bid Specific ATC terms as outlined in the NIT document.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract, with proportionate delivery time.
  • Delivery Window: Additional time calculation: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days; extension may occur within original delivery period.
  • Inspection Agencies: Pre-dispatch by BHEL/BHEL TPIA or SITE ENGINEER for post-receipt.
  • ATC Compliance: Bidders must adhere to the Buyer Added Bid Specific ATC; ensure bid alignment with localized terms.
  • EMD/Payment/GST/other documents: Not specified in provided data; bidders should refer to tender terms for exact submission requirements.

Key Specifications

  • Product/service names: Spare parts for Vapour Absorption Machine (VAM) used in air conditioning systems

  • Quantities/values: Not disclosed; quantity flexibility up to 25%

  • EMD/Estimated value: Not provided in data

  • Experience: Not specified; refer to ATC for eligibility

  • Quality/standards: Not specified; comply with ATC and inspection requirements

Terms & Conditions

  • Option to increase/decrease quantity up to 25% with corresponding delivery impact

  • Inspection by BHEL TPIA or SITE ENGINEER prior to acceptance

  • ATC terms must be followed for bid submission and execution

Important Clauses

Payment Terms

Not specified in the data; bidder should verify ATC for payment terms

Delivery Schedule

Delivery period extends from the last date of original delivery order; minimum extension time 30 days

Penalties/Liquidated Damages

Not specified in the data; ATC may define penalties

Bidder Eligibility

  • Experience in supplying spares for industrial AC systems or Vapour Absorption Machines

  • Financial capacity to handle potentially scaled orders due to 25% option

  • Ability to meet inspection requirements at seller premises or site

  • Compliance with ATC and local procurement norms in Visakhapatnam, Andhra Pradesh

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in supply of VAM spares or related AC system components

4

Financial statements or solvency proof

5

EMD document (as applicable in ATC) and payment terms

6

Technical bid documents showing conformity with VAM spare parts

7

OEM authorizations or approvals (if required by ATC)

Frequently Asked Questions

How to bid for VAM spare parts tender in Visakhapatnam 2025?

Bidders should submit GST registration, PAN, experience certificates, financial statements, and EMD as per ATC. Ensure OEM authorizations if required, and provide technical conformity for Vapour Absorption Machine spares. Follow the Buyer Added ATC guidelines and align with inspection requirements by BHEL TPIA or SITE ENGINEER.

What documents are required for Visakhapatnam VAM spares procurement?

Required documents include GST certificate, PAN card, experience certificates in AC/spare parts supply, financial statements, EMD document, technical bid demonstrating conformity with VAM spares, and OEM authorizations where applicable. ATC compliance is essential for submission.

What is the delivery timeline for VAM spare parts supply tender in Andhra Pradesh?

Delivery is governed by the original delivery period; if quantities increase, the extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Additional extension possible within contract limits per option clause.

Are inspection requirements mandatory for this BHEL tender in Visakhapatnam?

Yes. Pre-dispatch inspection at seller premises may be conducted by BHEL/BHEL TPIA, and post-receipt inspection at the consignee site is carried out by the SITE ENGINEER. Vendors must anticipate inspection scheduling in ATC terms.

What is the scope of quantity variation for this VAM spares tender?

The purchaser may increase or decrease the bid/contracted quantity up to 25% at the time of contract and during currency. The corresponding delivery schedule shifts with the increased/decreased quantity, preserving contract rates.

What are the key ATC compliance requirements for this Visakhapatnam tender?

Bidders must follow the Buyer Added ATC terms in the NIT, ensuring alignment with inspection clauses, quantity variation, and embedded procurement conditions. Prepare an ATC-compliant bid with technical conformity for Vapour Absorption Machine spares.

Where can I find the exact submission requirements for the VAM spares tender?

Submission requires standard bid documents plus ATC-specified items: GST, PAN, experience proofs, financials, EMD, technical compliance certificates, and OEM authorizations if mandated. Refer to the NIT for ATC-specific forms and pre-dispatch/post-dispatch inspection conditions.

What standards or certifications are asked for Vapour Absorption Machine spares?

The tender data does not list explicit standards; bidders must meet ATC and inspection requirements and provide OEM/authorized certifications if required by BHEL. Ensure conformity with supplier quality practices and any IS/ISO validations specified in ATC.

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