GEM

Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl Cooling Water Pump Spares Tender 2025 – WILO Mather & Platt Propriety Items

Bid Publish Date

05-Nov-2025, 12:14 pm

Bid End Date

15-Nov-2025, 1:00 pm

Bid Opening Date

15-Nov-2025, 1:30 pm

Location

DHANBAD , JHARKHAND

Progress

Issue05-Nov-2025, 12:14 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 1

PUMPS

Tender Overview

Organization: Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl. Product/Service: Procurement of spares for cooling water and emergency cooling water pumps from OEM or authorized. Scope: Proprietary items from M/s WILO MATHER & PLATT PUMPS; single/proprietary tender basis with OEM authorization required for authorized dealers. Delivery terms: option to increase quantity up to 25%; delivery period calculated from last delivery order date with minimum extension rules. Financials: EMD not disclosed; estimated value not provided. Location: unspecified (government fertilizer procurement). Unique aspect: OEM authorization document to be submitted with offer; supplier must be authorized by OEM to participate.

Technical Specifications & Requirements

  • Product category: Pumps spares for cooling water and emergency cooling water systems.
  • OEM: M/s WILO MATHER & PLATT PUMPS; offers from OEM or their authorized dealers.
  • Authorization requirement: Tender-specific authorization from WILO MATHER & PLATT to be submitted on GEM platform with offer.
  • Delivery variability: Purchaser may increase ordered quantity up to 25% during contract; increased time calculated as (increased quantity ÷ original quantity) × original delivery period, min 30 days.
  • ATC reference: Proprietary items; offers from authorized dealers accepted only with OEM authorization.
  • BOQ: No items listed in current BOQ; indicates reliance on OEM-spares catalog.

Terms, Conditions & Eligibility

  • EMD: Amount not specified in data provided.
  • Option clause: Quantity may be increased by up to 25%; extension follows a defined formula with minimum 30 days.
  • Delivery cadence: Calibrated from last date of original delivery order; extended delivery during option period as per clause.
  • Authorization: Mandatory OEM authorization from M/s WILO MATHER & PLATT PUMPS for tender participation; dealer offers not valid without authorization.
  • Documents: Submit OEM authorization on GEM platform; ensure compliance with proprietary item procurement.
  • ATC/ATC Clauses: Tender terms require adherence to OEM-proprietary procurement.
  • Warranty/Support: Not explicitly specified; review during bid.

Key Specifications

  • Proprietary spares for cooling water and emergency cooling water pumps

  • OEM: M/s WILO MATHER & PLATT PUMPS

  • Authorization: OEM authorization to be provided with bid

  • Delivery: formula-based extension with minimum 30 days

  • BOQ: No listed items; rely on OEM catalog

Terms & Conditions

  • Option Clause allows 25% quantity variation at contract placement and during currency

  • OEM authorization from WILO MATHER & PLATT PUMPS compulsory for participation

  • Delivery extension calculated with minimum 30 days; actual period based on formula

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard govt terms per GEM platform

Delivery Schedule

Delivery start from last date of original delivery order; extended time for option quantity as per formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders to review ATC and terms for LDs or penalties

Bidder Eligibility

  • Must provide OEM authorization from M/s WILO MATHER & PLATT PUMPS

  • Experience in supplying proprietary pump spares

  • Financial capacity evidenced by recent statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare parts supply

4

Financial statements (last 2-3 years)

5

EMD document (if applicable) and payment details

6

Technical bid document outlining compliance with OEM spares

7

OEM authorization/authorization letter from M/s WILO MATHER & PLATT PUMPS

8

Authorized dealer authorization (if applicable)

Frequently Asked Questions

How to bid for cooling water pump spares tender in fertilizer sector 2025?

Bidders must submit OEM authorization from M/s WILO MATHER & PLATT PUMPS along with bid. Provide GST, PAN, experience certificates, financial statements, and EMD documents if required. Include detailed product catalog referencing spares, ensure compliance with OEM specifications and GEM platform submission guidelines.

What documents are required for WILO pump spares tender submission in Fertilizers Dept?

Submit GST certificate, PAN, experience certificates for similar pump spares, financial statements for last 2-3 years, EMD document, OEM authorization letter from WILO MATHER & PLATT, and technical bid demonstrating conformity to proprietary spares catalog and delivery terms.

What are the delivery terms and extension rules for the 25% quantity option?

Delivery starts from the last date of the original delivery order; if quantity increases by 25%, the extension is calculated as (increased ÷ original) × original period, with a minimum of 30 days; the purchaser may extend up to the original delivery period.

Which OEM is specified for the pump spares procurement in this tender?

The tender requires proprietary spares from M/s WILO MATHER & PLATT PUMPS; offers from OEM or authorized dealers are acceptable only with OEM authorization documented on the GEM platform.

What is required to prove eligibility for proprietary pump spares tender?

Provide OEM authorization, demonstrate experience in similar pump spare supply, show financial stability with statements, and ensure bid documents are complete per GEM terms and conditions to avoid rejection.

How to ensure compliance with standards and catalog for pump spares?

Refer to OEM Wilo Mather & Platt catalog; ensure all spares are compatible with the cooling water and emergency cooling systems; include part numbers, performance data, and installation guides in the technical bid.

What is the significance of OEM authorization in this bid?

OEM authorization validates the dealer's rights to supply proprietary WILO spares; without this authorization, the bid may be deemed non-responsive; ensure the authorization letter is signed and uploaded with the bid.

When is the submission deadline for this fertilizer department tender?

Submission dates are not provided in the data; bidders should monitor GEM portal for bid opening notices and ATC updates; ensure timely submission of OEM authorization and all mandatory documents when announced.