GEM

Vanbandhu Kalyan Yojana Tribal Development Department Gujarat cotton mattresses and Khadi textile tender 2025

Posted

28 Oct 2025, 09:18 am

Deadline

11 Nov 2025, 08:00 pm

EMD

₹2,61,000

Value

₹87,00,000

Location

VADODARA , GUJARAT

Progress

Issue28 Oct 2025, 09:18 am
AwardPending
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Quantity

46715

Category

Cotton Mattresses

Bid Type

Two Packet Bid

Tender Overview

The purchaser is the Vanbandhu Kalyan Yojana Tribal Development Department of Gujarat, seeking supply of textile and bedding items including Cotton Mattresses (Q3), Bed Sheets - Handicraft (Q3), Quilt Covers (Q3), Cotton Pillows (Q3) and Pillow Covers Khadi (Q3). Estimated contract value is ₹8,700,000 with an EMD of ₹261,000. Key tender requirements include BIS marking for body casing fabric, NABL/ILAC or Central Govt lab test conformity, advance samples for buyer approval, and department logo marking. The scope emphasizes fabric specifications, size, color, stitch work, and compliance with designated standards. Location-specific context is Gujarat state, with a focus on Khadi and handicraft textile products and department-specific branding. Unique aspects include a robust pre-dispatch inspection clause and option to adjust quantity up to ±25% during execution, at contracted rates. This tender merges traditional textile craftsmanship with formal testing and quality assurance, shaping a procurement path for compliant suppliers. Tender opportunities like this require strict conformity to testing and branding requirements, along with supplier stability checks.

Technical Specifications & Requirements

From the provided data, the product set includes multiple textile components with precise quality controls:

  • BIS Marking for body casing fabric
  • Logo marking and type for departmental branding
  • Test Reports from NABL/ILAC accredited or Central Govt labs; available on demand
  • Advance sample provision prior to supply
  • Material dimensions: Height, Length, Size, Width, Flap (Overlap)
  • BASIC FABRIC: Fabric composition and color/print; CLOSURE details
  • Technical parameters: Pattern, Type, Thread Count, Bedding Size
  • Colour/ Style and Size (Excluding Border) with Length × Width
  • Repeated references to test reports availability reflect ongoing quality assurance requirements
  • Printing and stitching quality must align with department standards; multi-category items require BIS-compliant body casing fabric and declared color/style
  • All items call for advance approvals and potential NABL/ILAC testing if claimed available for conformity

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may alter quantity by up to ±25% of bid quantity; delivery period adjustments follow a defined formula, with a minimum of 30 days
  • GST handling: Bidders to determine applicable GST; reimbursement aligned to actuals or applicable rate
  • Pre-dispatch inspection: Buyer or authorized agency may inspect at seller premises; inspection charges borne by Buyer; readiness communicated via email; 7-day inspection window
  • Bidder financial standing: No liquidation or bankruptcy; bid must include a supporting undertaking
  • Delivery & penalties: Delivery terms tied to original/extended delivery periods; penalties and LD terms are aligned to contract clauses
  • Submission docs: GST, PAN, GST, experience certificates, financial statements, EMD, technical compliance, OEM authorizations may be required
  • Overall, bidders must show compliance with required BIS/NABL/ILAC standards, provide advance samples, and be capable of meeting department branding and quality assurances

Key Specifications

  • BIS Marking required for body casing fabric

  • NABL/ILAC accredited or Central Govt lab test reports on demand

  • Advance Sample(s) to be provided for buyer approval

  • Pattern, Type, Thread Count, Bedding Size specifications

  • Fabric Composition and Fabric Colour/Print

  • Closure specifications and Logo Marking for departmental use

  • Size details: Length, Width, and Flap (Overlap)

Terms & Conditions

  • EMD: ₹261,000; eligible bidders must provide this security

  • Quantity variation up to 25% during contract with adjusted delivery time

  • Pre-dispatch inspection at seller premises with buyer’s inspection charges

  • NABL/ILAC or Central Lab test conformity required on demand

  • Advance sample approval prior to commencement of supply

  • GST handling as per actuals or applicable rates; bidder responsibility

Important Clauses

Payment Terms

GST as actuals or applicable rate; no responsibility on buyer for GST calculation; payment terms aligned to contract

Delivery Schedule

Delivery period starts from last date of original delivery order; option period time calculated by formula with minimum 30 days

Penalties/Liquidated Damages

Penalties apply per standard procurement terms; LD linked to delivery delays and quality non-conformities

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrable experience in supplying textile/bedding items

  • Financial capacity to meet ₹8.7 million project value and 25% quantity variation

Technical Specifications 7 Items

Item #1 Details

View Catalog
Category Specification Requirement
BODY COVER ( CASING ) BIS Marking ( For Body Casing fabric ) Yes
STITCHING Stitching Cotton Sewing thread as per IS : 1720, 165 d tex x 6 ( 36s/6 ) white
DEPARTMENTAL LOGO Logo Marking Size, design and Location of Logo as per buyer's requirement
DEPARTMENTAL LOGO Type of Logo Printed, Not Applicable
TEST REPORT Availability of Test Report from Designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification Yes, No
TEST REPORT Test reports to be furnished to buyer on demand, if claimed to be available Yes, Not Applicable
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar textile/bedding supply

4

Financial statements or solvency proof

5

EMD/Security deposit payment proof

6

Technical bid documents demonstrating BIS marking and lab test conformity

7

OEM authorizations (if OEM-specified) and brand approvals

8

Advance sample submission documentation

Frequently Asked Questions

How to bid for Gujarat textile tender with BIS marking requirements

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD ₹261,000, and technical compliance documents demonstrating BIS marking for body casing fabrics. Provide NABL/ILAC test conformity reports if available and advance sample approvals prior to supply. Ensure branding with department logo and color/style compliance.

What documents are required for the textile procurement in Gujarat

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD proof, OEM authorizations if applicable, technical bids showing BIS marking, and evidence of NABL/ILAC lab conformity or statement of availability for test reports on demand.

What are the key technical specifications for bedding items in this tender

Key specs cover BIS marking for body casing fabric, fabric composition and colour, pattern, thread count, bedding size with length and width, closures, and department logo marking. Test reports from NABL/ILAC labs must be available on demand; advance samples required.

When is the delivery window and quantity variation permitted for this contract

Delivery is governed by the original delivery period with an option to increase/decrease quantity up to 25% of bid quantity at contracted rates. Additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What are the EMD and GST responsibilities for bidders in Gujarat

EMD amount is ₹261,000; bidders must provide this as security. GST responsibility lies with bidders; reimbursement will be as per actuals or applicable rates, whichever is lower, and is the bidder's obligation to determine.

What is required for pre-dispatch inspection in this tender

Buyer or authorized agency will inspect at seller premises prior to dispatch; inspection charges borne by Buyer. Seller must notify readiness; 7-day inspection window applies; goods pass inspection before shipment.

Which standards and lab tests must be demonstrated for conformity

Conformity requires BIS marking for body casing fabric and NABL/ILAC or Central Government lab test reports. Test reports must be supplied on demand; advance samples may be requested for buyer approval before supply.

What branding requirements are specified for departmental use

Departmental logo marking is mandatory with specified type of logo for all items. Logo placement and color/style must align with department branding guidelines to ensure conformity with the procurement.