GEM

BHEL Gas Leak Detectors Supply & Calibration Tender 2025 Procurement, India

Posted

22 Oct 2025, 08:56 am

Deadline

15 Nov 2025, 02:00 pm

Location

TIRUCHIRAPPALLI , TAMIL NADU

Latest Corrigendum Available

Progress

Issue22 Oct 2025, 08:56 am
Corrigendum30 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for the supply, installation, commissioning & calibration of gas leak detectors. The tender targets a single eligible vendor for 100% quantity & ICT, with a potential to revise orders. An option clause allows up to 25% quantity variation during and after contract execution. Delivery timing hinges on the last date of the original delivery order, with extended time governed by a proportional formula and a minimum of 30 days. Bidders must read all tender documents and attach Annexures with signatures and office seals. This procurement is issued by the Department Of Heavy Industry in India and focuses on specialized safety equipment for gas detection. A distinctive bid condition is the requirement to comply with the option clause and demonstrate capability to accept quantity adjustments.

Technical Specifications & Requirements

  • Product: Gas leak detectors with scope covering supply, installation, commissioning & calibration
  • Quantity/ICT: 100% quantity to a single eligible vendor; exact quantity yet to be determined by final tender documents
  • Variation rights: Up to 25% of bid quantity during contract (and currency) at contracted rates
  • Delivery timeline: Calculated as (Increase in quantity / Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery time adjustable up to the original delivery period
  • Delivery start: From the last date of the original delivery order; extended period starts thereafter
  • Documentation: Read all tender documents; attach Annexures; signatures and office seals required on each document
  • Standards/Compliance: Not explicitly specified in the available data; bidders should verify in full tender documents

Terms, Conditions & Eligibility

  • EMD/Performance security: Not specified in the provided data; confirm in full terms
  • Eligibility: Must be a single eligible vendor for 100% quantity & ICT; ensure documentation aligns with annexures
  • Delivery terms: As per option clause; delivery starts after original delivery order date; extended time formula applies
  • Payment terms: Not disclosed in the current data; verify in official tender terms
  • Documentation: Submit all Annexures with signature and office seal; ensure compliance with all tender documents
  • Warranty/Support: Not detailed here; review full terms for any post-sales support requirements

Key Specifications

  • Product/service names and categories: gas leak detectors with supply, installation, commissioning & calibration

  • Quantities: 100% of bid quantity to a single eligible vendor; exact quantities to be defined in final documents

  • EMD/Estimated value: Not specified in available data; verify in terms

  • Experience requirements: Prior experience in supplying gas leak detectors or related safety equipment (not detailed here; check full tender)

  • Quality/standards: No explicit standards listed in provided data; bidders must review full specification package

Terms & Conditions

  • Key Term 1: Single vendor award for 100% quantity and ICT

  • Key Term 2: Up to 25% quantity variation at contracted rates

  • Key Term 3: Delivery period tied to last date of original order with minimum 30 days

Important Clauses

Delivery & Quantity Variation

Up to 25% increase/decrease in bid quantity during contract and currency, at contracted rates; new delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Documentation & Compliance

Bidders must read all tender documents, fill all fields, attach Annexures, and provide signatures and office seals on each document.

Evaluation Scope

Tender evaluated to identify a single eligible vendor to receive 100% quantity & ICT order placement.

Bidder Eligibility

  • Must qualify as the sole eligible vendor for 100% quantity & ICT

  • Must submit all Annexures with signatures and office seals

  • Must comply with option clause relating to quantity variation and delivery timing

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar gas leak detectors projects)

4

Financial statements (latest years)

5

EMD/Security deposit documents (as per full terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Signed Annexures and office seals on all documents

Corrigendum Updates

1 Update
#1

Update

30 Oct 2025

Extended Deadline

15 Nov 2025, 02:00 pm

Opening Date

15 Nov 2025, 02:30 pm

Frequently Asked Questions

How to bid for gas leak detectors tender in India 2025?

Bidders should review the tender documents from BHEL, prepare Annexures, obtain OEM authorizations if needed, and submit with signatures and office seals. Ensure eligibility for 100% quantity to a single vendor, and plan for potential quantity variation up to 25% at contracted rates. Include EMD submission as per full terms and confirm installation and calibration responsibilities.

What documents are required for gas detectors tender in India 2025?

Prepare GST registration, PAN card, experience certificates for similar gas detectors, latest financial statements, EMD documents, technical bid and compliance certificates, OEM authorization (if applicable), and all Annexures signed with official seals. These documents verify eligibility and financial stability for the BHEL procurement process.

What is the delivery time framework for the gas detector contract?

Delivery timing starts from the last date of the original delivery order. If quantity is increased, the extended time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend this up to the original delivery period under the option clause.

What is the eligibility criteria for a single vendor award?

Only one eligible vendor will receive 100% quantity and ICT order placement. Bidders must demonstrate capability to fulfill the entire scope, read all tender documents, and attach required Annexures with official seals. Ensure compliance with all terms and maintain bid integrity throughout the process.

Are there any standard compliance requirements for gas detectors in this tender?

The available data does not list explicit standards. Bidders should verify in the full tender package for any IS/ISO/BIS or OEM-specific requirements. Ensure devices meet functional safety norms and calibration accuracy as per project specifications communicated in the complete documents.

What are the payment terms for the gas detector procurement?

Payment terms are not provided in the available data. Bidders should consult the full terms to confirm milestone payments, advance, or post-delivery payment schedules. Prepare to align with delivery milestones and installation/commissioning acceptance tests as specified in the complete contract.

What is the role of the option clause in quantity management?

The option clause allows a 25% increase or decrease in bid quantity during contract execution at contracted rates. Delivery time adjusts proportionally to the change in quantity, with a safeguard minimum of 30 days. This clause enables procurement flexibility to meet safety equipment requirements.

How to ensure compliance with Annexures and seals for BHEL bids?

Carefully fill all fields in the specification documents, attach every Annexure, and affix authorized signatures and company seals on each page. This ensures bid validity and adherence to the buyer's submission protocol for BHEL gas detectors procurement.