GEM

Directorate Of Higher Education Tentage & Event Support Tender Delhi Central 2025

Posted

30 Oct 2025, 05:52 pm

Deadline

10 Nov 2025, 06:00 pm

EMD

₹60,000

Value

₹30,00,000

Location

CENTRAL DELHI , DELHI

Progress

Issue30 Oct 2025, 05:52 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorizations may be required as part of technical bid
  • • Technical certifications: PPE compliance, insurance, and workman compensation coverage
  • • Special clauses: 25% quantity/duration variation; DD/BC accepted as EMD; PBG optional
  • • Eligibility: EMD ₹60,000; minimum financial/experience proof via GST, PAN, turnover not specified
  • • Warranty/AMC: Not specified in data; implied post-delivery support under contract
  • • Penalties: Liquidated damages not detailed; penalties linked to safety and performance in ATC/SOW
  • • Delivery: Lump-sum deployment for tents, lighting, decor and logistics at central Delhi sites
  • • Delivery/install specifics: Extra High Voltage safety protocols and PPE adherence

Tender Overview

The Directorate Of Higher Education Delhi invites bids for comprehensive tentage and event support services located in CENTRAL DELHI, DELHI 110002. The procurement covers outdoor gatherings, convocation logistics, lighting, floorings, decoration, furniture and equipment rentals, climate control, power supply, and related maintenance. Estimated project value is ₹3,000,000 with an EMD of ₹60,000. The scope hinges on a lump-sum engagement integrating multiple outdoor event requirements under a unified contract, with scope variation allowed up to 25% at contract issuance or during execution. This tender emphasizes safety, PPE compliance, and insurance for high-voltage environments, managed by the contractor. Unique ATC and SOW documents accompany the bid to define deliverables and performance expectations. The absence of BOQ items suggests a flexible, turnkey procurement structure where bidders must align with the buyer’s event-specific needs and risk controls.

Keywords: tender in Delhi, HED procurement, tentage services Delhi tender 2025

Technical Specifications & Requirements

  • Product/Service: Tentage, lighting, flooring, decoration, furniture and equipment rentals, climate control, power supply, logistics and maintenance for corporate functions and university convocations
  • Estimated Value: ₹3,000,000; EMD: ₹60,000; lump-sum contract
  • Location: CENTRAL DELHI, DELHI 110002; scope includes indoor/outdoor event support and related logistics
  • Provisions for workmen compensation, insurance, public liability, and safety for Extra High Voltage work; PPE adherence required
  • ATC and SOW documents uploaded; no explicit BOQ items
  • No explicit technical specs listed beyond scope; bidders must align with vendor-capability and site requirements

Terms, Conditions & Eligibility

  • EMD/BD: EMD payable via Demand Draft or Banker’s Cheque in favour of “The Registrar, Dr. B.R. Ambedkar University Delhi”; scanned proof to bid; hardcopy to be delivered within 5 days of bid end/opening
  • Performance Security: DD acceptable in place of PBG; DD copy to be uploaded; hard copy to buyer within 15 days after contract award
  • Work Safety: Compliance with workmen compensation, insurance, and safety measures for Extra High Voltage work
  • Quantity/Duration Flexibility: Up to 25% variation permitted; bidder accepts revised quantity/duration at issue
  • Delivery/Implementation: Lump-sum delivery for event setup; no fixed dates provided in data
  • Documentation: GST, PAN, experience certificates, financial statements, EMD submission proof, technical compliance, OEM authorizations
  • Risk & Compliance: Insurance, public liability, and property damage coverage required; PPE mandatory

Key Specifications

  • Tentage, lighting, floorings, decoration, furniture & equipment rentals

  • Climate control and power supply for events

  • Lump-sum contract; no BOQ items available

  • Safety: PPE and Extra High Voltage safety compliance

  • ATC/SOW documents define scope and performance expectations

Terms & Conditions

  • Contract quantity/duration may adjust up to 25% per ATC terms

  • EMD ₹60,000; payment via DD/BC; hardcopy delivery within 5 days

  • Performance security via PBG or DD; online submission and hardcopy within 15 days

Important Clauses

Payment Terms

EMD and performance security via DD/BC; DD payable to Registrar, Dr. B.R. Ambedkar University Delhi; payment terms not fully specified in data

Delivery Schedule

Lump-sum delivery for event setup; no fixed calendar dates provided; SOW/ATC define deliverables

Penalties/Liquidated Damages

Not explicitly detailed; LD may apply per contract terms linked to safety, performance, or delivery failures

Bidder Eligibility

  • Experienced bidder in tentage and event support services with related projects

  • Financial capability evidenced by recent financial statements

  • GST/PAN valid and compliant; adherence to safety and insurance requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar tentage/event services

4

Financial statements or turnover evidence

5

EMD submission proof (DD/BC or online payment receipt)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Insurance certificates and Workmen Compensation proof

Frequently Asked Questions

How to bid for tentage services tender in Delhi 2025 with EMD ₹60000

Bidders must submit GST, PAN, experience certificates, financial statements, EMD evidence (DD/BC), technical compliance, and OEM authorizations. Ensure ATC/SOW documents are attached. DD payable to The Registrar, Dr. B.R. Ambedkar University Delhi; hard copy within 5 days of bid opening. Confirm safety and insurance prerequisites.

What documents are required for Delhi tentage tender submission 2025

Submit GST certificate, PAN, company profile, experience certificates for similar events, financial statements, EMD proof, technical bid, OEM authorizations if applicable, and insurance/workmen compensation proof. Upload scanned copies and deliver hard copies within 5–15 days as specified.

What are the delivery requirements for central Delhi tentage procurement

The contract is lump-sum for event setup including tents, lighting, decor, flooring, furniture, climate control, and power supply. Variation up to 25% is allowed. Specific delivery timelines are defined in the ATC/SOW; ensure adherence to PPE and Extra High Voltage safety norms.

What standards or safety compliance are required for High Voltage work

Bidders must implement PPE usage and adhere to safety protocols for Extra High Voltage work, including workmen compensation and public liability insurance as outlined in the Terms and ATC. Ensure appropriate risk management and certifications accompany the bid.

When is the bid end date for the Delhi tentage tender 2025

The exact bid end date is not provided in the data; bidders should monitor GeM portal updates for the tender notice and ATC/SOW attachments. Prepare all required documents ahead of submission to avoid delays in hard-copy delivery.

What are the payment terms for the Directorate of Higher Education contract

Payment terms are aligned to the lump-sum contract with possible DD/BC-based security; the exact schedule is not specified in the data. Submit EMD ₹60,000 via DD/BC and provide performance security as per contract provisions; payments processed after delivery and acceptance per contract terms.