GEM

Urban Administration And Development Numeric Traffic LED Tender 2025; Countdown Timer Insulated Supply; ISO 9001; EMD ₹45000

Posted

24 Oct 2025, 10:55 am

Deadline

08 Nov 2025, 11:00 am

EMD

₹45,000

Location

KHARGONE , MADHYA PRADESH

Progress

Issue24 Oct 2025, 10:55 am
AwardPending
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Quantity

42

Bid Type

Two Packet Bid

Categories 1

TIMER

Tender Overview

The procuring entity is the Urban Administration And Development under the Urban Development And Environment Department. The contract seeks the supply of numeric traffic LED devices with countdown timer (goods-only scope). The bid requires an EMD of ₹45,000 and a minimum turnover demonstrated over the last three years. The clause allows a ±25% quantity variation during and after award, at contracted rates, with delivery timelines linked to the original order and extended periods. A key differentiator is the emphasis on a reliable service framework and ISO 9001 compliance. This tender emphasizes scalable delivery and post-award support within the state, with a focus on ensuring timely deployment of countdown-enabled traffic signaling equipment.

Technical Specifications & Requirements

  • Product category: numeric traffic LED with countdown timer (goods supply only)
  • EMD: ₹45,000 (bond required at bid submission)
  • Turnover requirement: minimum average annual turnover over the last 3 financial years; evidence via audited balance sheets or CA certificate
  • ISO certification: ISO 9001 certification for bidder or OEM
  • Service centres: functional in the State of each consignee; establishment within 30 days of contract award if not existing
  • Support: dedicated toll-free service number and an escalation matrix for service support
  • Delivery: terms allow a 25% quantity variation; delivery timeline linked to original date, with minimum 30 days extension if needed
  • Documentation: bidders must upload required certificates and documents as per bid terms and ATC

Terms, Conditions & Eligibility

  • EMD: ₹45,000 as bidder security; payment mechanism not detailed in extract
  • Turnover: minimum average annual turnover in last 3 years; documented via audited statements or CA certificate
  • ISO 9001: bidder or OEM must hold ISO 9001 certification
  • Service network: must have in-state service centres; if not present, establishment within 30 days post-award
  • Support: dedicated toll-free number and escalation matrix required
  • Delivery scope: scope is strictly “Only supply of Goods”; option clause permits up to 25% quantity variation
  • Documentation: ensure upload of all certificates and required documents per terms, ATC, and corrigenda

Key Specifications

  • Product: numeric traffic LED with countdown timer (goods supply only)

  • EMD: ₹45,000

  • Turnover: minimum average annual turnover over last 3 years (documented)

  • Certification: ISO 9001 (bidder or OEM)

  • Service: functional in-state service centre; establishment within 30 days if absent

  • Support: dedicated toll-free service line and escalation matrix

  • Delivery: 25% quantity variation permitted; delivery period tied to original order with minimum 30 days extension

Terms & Conditions

  • EMD of ₹45,000 must be submitted with bid

  • ISO 9001 certification required for bidder or OEM

  • In-state service centres mandatory or to be established within 30 days of award

Important Clauses

Payment Terms

Not explicitly defined in extract; ensure alignment with standard govt terms and contract award.

Delivery Schedule

Delivery period commences from the last date of original delivery order; option clause allows up to 25% quantity variation with proportional time extension, minimum 30 days.

Penalties/Liquidated Damages

Not specified in extract; bidders should prepare for standard LD terms as per contract and supplier performance.

Bidder Eligibility

  • Must demonstrate ISO 9001 certification (bidder or OEM)

  • Last 3-year turnover evidence meeting minimum threshold (audited or CA certificate)

  • Functional in-state service capability or timely establishment plan

  • Bidder must submit EMD ₹45,000 and all required documents

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Required Documents

1

GST certificate

2

PAN card

3

Audited Balance Sheets or CA/Cost Accountant turnover certificates for last 3 years

4

ISO 9001 certification (bidder or OEM)

5

Proof of functional Service Centre in the State (or plan and timeline to establish within 30 days)

6

Dedicated toll-free service number and service escalation matrix

7

Bid security deposit receipt or proof of EMD ₹45,000

8

Technical bid documents and OEM authorizations (if applicable)

Frequently Asked Questions

How to bid on the traffic LED countdown tender in city 2025?

Bidders must submit EMD ₹45,000 along with GST, PAN, turnover certificates for last 3 years, ISO 9001 certification, and proof of in-state service centres or a plan to establish within 30 days post-award. Include OEM authorizations if applicable and ensure goods-only supply compliance.

What documents are required for the ISO 9001 traffic equipment bid in 2025?

Required documents include ISO 9001 certificate (bidder or OEM), audited financial statements or CA turnover certificate for last 3 years, GST certificate, PAN card, EMD ₹45,000 receipt, service centre proof, and technical bid documents. Upload all as per bid terms and corrigenda.

What is the scope of supply for the LED countdown tender in Urban Development?

Scope is strictly ‘Only supply of Goods’ for numeric traffic LED devices with countdown timer. No installation or commissioning services are specified in the extract; verify the final contract for installation terms and after-sales support.

What are the delivery extension rules for quantity variation in this bid?

The purchaser may increase/extend quantity up to 25% at contracted rates. Delivery time extends proportionally to additional quantity or minimum 30 days, whichever greater; if original period is under 30 days, extension equals original period.

What is the minimum EMD amount for this traffic equipment tender 2025?

The mandatory EMD is ₹45,000. Submit payment via the prescribed method with bid submission. This amount accompanies the bid to ensure seriousness and compliance with tender terms.

What standards and certifications are required for the traffic LED bid?

Bidders must hold ISO 9001 certification (for bidder or OEM). Ensure product or supplier comes with this standard and provide corresponding certificates with the bid to satisfy eligibility.

When must service centres be available for the in-state support?

If a functional service centre exists, it must cover the State of each consignee location. If not, establish within 30 days of award; payment release is contingent on documentary evidence of service capability.

What is the eligibility turnover requirement for bidders in this procurement?

Bidder must show minimum average annual turnover over the last three financial years, supported by audited balance sheets or CA certificates. If the company is under 3 years, use turnover from completed years post-incorporation.