GEM

Chandigarh Engineering Department Furniture and Office Fit-out Tender 2025 Chandigarh IS 550 compliant

Posted

30 Oct 2025, 04:30 pm

Deadline

15 Nov 2025, 05:00 pm

EMD

₹3,51,753

Value

₹1,75,87,666

Location

CHANDIGARH , CHANDIGARH

Progress

Issue30 Oct 2025, 04:30 pm
AwardPending
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Quantity

315

Key Highlights

  • • Mandatory quantity variation clause allowing ±25% adjustment at contract award and during currency
  • • Service centre requirement in the state of the consignee with evidence-based payment release
  • • Estimated contract value of ₹17,587,666 with EMD ₹351,753
  • • Comprehensive furniture and interior fit-out scope including multiple categories of seating, tables, storage, carpets and decor
  • • Delivery schedule mechanism tied to original/extended delivery periods with minimum 30 days
  • • No explicit standards listed; bidders should validate warranties and service support during bid

Tender Overview

The Chandigarh Engineering Department seeks procurement of a comprehensive office fit-out suite including work stations, executive chairs, modular desks, wooden almirahs, sofas, waiting lounge furniture, coffee tables, corner tables in sheesham wood, woolen carpets, paintings, racks, and mobile compactors with an estimated value of ₹17,587,666 and an EMD of ₹351,753. The scope encompasses 25 distinct items across interior furnishing categories and requires delivery within the contract terms. The buyer reserves quantity variation up to ±25% and may extend delivery time proportionally; bidders should price accordingly and ensure compliance with option clauses. A service center is required in the state of the consignee or establishment within 30 days of award for carry-in warranty. Location: Chandigarh, Chandigarh-160001. This tender emphasizes complete office fit-out execution with standard project management delivery and post-warranty support obligations.

Technical Specifications & Requirements

  • Total items: 25 BOQ lines, including: N/A items and items like main table, modular work station, wooden almirah, executive chair, three/seater visitor chair, storage box, wooden almirah with steel back, single/double seater sofas, waiting lounge sets, coffee table, corner table in sheesham wood, woolen carpet, paintings, rack, mobile compactor.
  • Estimated value: ₹17,587,666.00; EMD: ₹351,753.
  • Standards/Certifications: Not specified in data; bidders should infer IS/ISO requirements from generic government tender norms and verify OEM warranties.
  • Delivery/Installation: Delivery timeline per option clause; on-site installation may be implied; ensure coordination with Engineering Department Chandigarh.
  • Quality/Brand requirements: Not explicitly stated; service centers and warranty obligations imply post-sale support expectations.
  • Warranty/Support: Service center requirement in-state; on-site warranty applicability not clarified; provide documented warranty terms.

Terms, Conditions & Eligibility

  • EMD: ₹351,753.
  • Quantity variation: Up to ±25% during contract; extended delivery period proportional calculation with minimum 30 days.
  • Delivery terms: Delivery period linked to last delivery order date; extended time rules apply.
  • Service centers: Functional service centre in the consignee state; if not present, establish within 30 days post-award; payment released after evidence of centre.
  • Documentation: Compliance with bidder’s terms; ensure submission of GST, PAN, experience and financials per standard government practice.
  • Warranty/penalties: Not specified; ensure clarity on LD/penalties in final terms.

Key Specifications

  • Total items: 25, including workstations, executive chairs, modular desks, wooden almirahs, waiting lounge furniture, and accessories

  • Estimated contract value: ₹17,587,666; EMD: ₹351,753

  • Delivery extension provision: ±25% quantity with proportional delivery time; minimum 30 days

  • Service Centre requirement in-state with confirmation document; establishment within 30 days if not existing

  • Inclusion of sheesham wood furniture, woolen carpets, paintings, racking, and mobile compactors into BOQ

Terms & Conditions

  • EMD amount and percentage-based quantity variation

  • Delivery and extension terms with minimum 30 days

  • Mandatory in-state service centre and post-award center establishment

Important Clauses

Payment Terms

Payment release contingent on submission of service centre evidence; terms not fully specified beyond this.

Delivery Schedule

Option clause permits ±25% quantity change with calculated extension; minimum 30 days added time.

Penalties/Liquidated Damages

LD not specified; bidders should seek explicit LD/penalty terms during final negotiations.

Bidder Eligibility

  • Experience in government office fit-out or equivalent large interior furnishing projects

  • Evidence of financial capacity to undertake ~₹17.6 million contract

  • Ability to establish/validate in-state service centre within 30 days of award

Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Work station Item description as per uploaded DNIT Item No 1 40 each [email protected] 150
2 Executive Chair Item description as per uploaded DNIT Item No 2 50 each [email protected] 150
3 Modular work station Item description as per uploaded DNIT Item No 3 6 each [email protected] 150
4 Main table Item description as per uploaded DNIT Item No 4 4 each [email protected] 150
5 Main table Item description as per uploaded DNIT Item No 5 2 each [email protected] 150
6 main table Item description as per uploaded DNIT Item No 6 2 each [email protected] 150
7 Wooden almirah Item description as per uploaded DNIT Item No 7 2 each [email protected] 150
8 Executive Chair Item description as per uploaded DNIT Item No 8 2 each [email protected] 150
9 Executive chair Item description as per uploaded DNIT Item No 9 2 each [email protected] 150
10 Executive Chair Item description as per uploaded DNIT Item No 10 18 each [email protected] 150
11 Executive chair Item description as per uploaded DNIT Item No 11 8 each [email protected] 150
12 Three seater visitor chair Item description as per uploaded DNIT Item No 12 9 each [email protected] 150
13 Storage Box Item description as per uploaded DNIT Item No 13 32 each [email protected] 150
14 Wooden almirah with steel back Item description as per uploaded DNIT Item No 14 16 each [email protected] 150
15 single seater sofa Item description as per uploaded DNIT Item No 15 6 each [email protected] 150
15 two seater sofa Item description as per uploaded DNIT Item No 15.1 6 each [email protected] 150
16 waiting lounge Item description as per uploaded DNIT Item No 16 2 each [email protected] 150
17 waiting lounge sofa Item description as per uploaded DNIT Item No 17 2 each [email protected] 150
18 coffee table Item description as per uploaded DNIT Item No 18 2 each [email protected] 150
19 corner table in sheesham wood Item description as per uploaded DNIT Item No 19 6 each [email protected] 150
20 coffee table Item description as per uploaded DNIT Item No 20 3 each [email protected] 150
21 woolen carpet Item description as per uploaded DNIT Item No 21 20 sqm [email protected] 150
22 paintings Item description as per uploaded DNIT Item No 22 28 sqm [email protected] 150
23 Rack Item description as per uploaded DNIT Item No 23 5 each [email protected] 150
24 Mobile compactor Item description as per uploaded DNIT Item No 24 A B C 42 each [email protected] 150

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar office fit-out projects

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹351,753)

6

Technical bid documents and compliance statement

7

OEM authorizations for branded items (if required)

8

Evidence of functional Service Centre or commitment to establish within 30 days

Frequently Asked Questions

How to bid for office furniture tender in Chandigarh 2025

Bidders should submit GST, PAN, financials, experience certificates, EMD ₹351,753, and technical compliance documents. Ensure a functional in-state service centre or commitment to establish within 30 days. The contract allows ±25% quantity variation with proportional extension of delivery time, minimum 30 days.

What documents are required for Chandigarh furniture tender submission

Required documents include GST registration, PAN, recent financial statements, experience certificates for similar fit-outs, EMD receipt for ₹351,753, OEM authorizations if brands are specified, and technical bid ensuring compliance with interior furnishing categories described in BOQ.

What are the delivery and extension terms for this Chandigarh bid

Delivery terms permit a ±25% quantity variation with extension calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. If original delivery is shorter than 30 days, minimum remains original duration.

What is the EMD amount for this Chandigarh furniture tender

The EMD is ₹351,753. Submit proof via online payment or demand draft as per tender terms. EMD accompanies the bid and ensures bid validity while the option clause governs quantity adjustments during execution.

Which categories of furniture are included in the BOQ for Chandigarh

The scope includes work stations, modular desks, executive chairs, main tables, wooden almirahs (including steel-backed variants), sofas (single/double) for waiting areas, three-seater visitor chairs, coffee and corner tables, woolen carpets, paintings, racks, and mobile compactors.

What warranty/service requirements exist for Chandigarh furniture supply

A functional in-state service centre is required to support carry-in warranty; if not present, bidders must establish one within 30 days post-award. Payment is tied to submission of service centre evidence; on-site warranty terms are not explicitly stated and should be clarified.

Are there any brand or standard certifications required for this tender

Specific standards are not listed; bidders should verify whether IS or BIS certifications apply and clarify warranty terms with the Engineering Department Chandigarh before final submission.

How to handle quantity variation during contract execution in Chandigarh

If quantity increases, apply a 25% cap to additional items; delivery time scales by the ratio of increased to original quantity, minimum 30 days; ensure updated BOM and delivery plan reflect any changes.

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