GEM

Indian Army Department Of Military Affairs Paper & Stationery Tender 2025 - A4 & Legal Paper, File Covers, Registers, Ink Bottles

Posted

28 Oct 2025, 10:45 am

Deadline

07 Nov 2025, 11:00 am

Location

SRINAGAR , JAMMU & KASHMIR

Progress

Issue28 Oct 2025, 10:45 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

259

Category

A4 SIZE PAPER

Bid Type

Single Packet Bid

Key Highlights

  • • Organization: Indian Army, Department Of Military Affairs
  • • Product category: A4 size paper, Legal size paper, file covers, registers, talc sheets, bond paper, ink bottles
  • • Special documents: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor code creation
  • • Scope: Supply of Goods only; no service or installation specified
  • • 8 items in BoQ with no disclosed quantities
  • • No explicit EMD amount or percentage provided
  • • Delivery timelines and payment terms not specified in tender data
  • • Unique requirement: government procurement aligned with central military administrative needs

Categories 4

TALC COPIER PAPER PEN PRINTING AND WRITING PAPER

Tender Overview

The Indian Army under the Department Of Military Affairs is inviting bids for a consolidated stationery procurement. The scope includes A4 size paper, Legal size paper, file covers, registers (200 pages and 300 pages), talc sheets, bond paper, and Laney pen ink bottles. The BoQ lists 8 items within a uniform supply contract described as “Only supply of Goods,” with no explicit quantity figures available. Bidders must submit standard corporate documents for Vendor Code Creation, including PAN, GSTIN, Cancelled Cheque, and EFT Mandate. This procurement appears non-PSU and focuses on essential office stationery for military administration.

Key differentiators include the breadth of stationery categories and the requirement to provide goods-only delivery, suggesting fast-moving supply without installation or services. The tender’s lack of explicit quantity data means bidders should prepare capacity proofs and unit-cost estimates for a multi-item, mixed-basket order. The opportunity targets suppliers experienced in government procurement and capable of consistent, compliant deliveries to a central military department.

Technical Specifications & Requirements

  • Product categories: A4 size paper, Legal size paper, file covers, registers (200 pages, 300 pages), talc sheets, bond paper, Laney pen ink bottles
  • BoQ status: 8 items listed; exact quantities not disclosed
  • Delivery/Scope: Not explicitly specified beyond “Only supply of Goods”; no installation or maintenance
  • Quality/Compliance: No technical standards given; bidders should assume standard office stationery quality and MIL-AIS compatibility where applicable
  • Documentation: Bidder must submit corporate IDs and banking documents for Vendor Code creation

Terms, Conditions & Eligibility

  • EMD: Not specified in data; ensure clarification before bid submission
  • Documents required for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • Scope: Goods supply only; no services or installation implied
  • Vendor credentials: Vendor Code creation required; organization must provide the listed documents
  • Payment/Delivery terms: Not detailed in the given data; bidders should seek explicit terms during clarification

Key Specifications

  • Product: A4 size paper

  • Product: Legal size paper

  • Product: file covers

  • Product: registers with 200 pages; 300 pages

  • Product: talc sheets

  • Product: bond paper

  • Product: Laney pen ink bottles

  • BoQ items: 8 total; exact quantities not disclosed

Terms & Conditions

  • EMD: Not specified; seek clarification

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate

  • Scope: Goods supply only; no installation

Important Clauses

Payment Terms

Not specified in data; bidders to confirm during clarification and seek alignment with government norms

Delivery Schedule

No explicit delivery timeline provided; suppliers should inquire for lead times and milestone payments

Penalties/Liquidated Damages

No LD details visible; bidders should request penalty terms during bid clarification

Bidder Eligibility

  • Must provide PAN and GSTIN

  • Must submit EFT mandate and cancelled cheque

  • Experience in supplying government stationery is advantageous

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 SIZE PAPER A4 SIZE PAPER 100 nos sb-753@fwc 21
2 LEGAL SIZE PAPER LEGAL SIZE PAPER 25 nos sb-753@fwc 21
3 FILE COVER FILE COVER 100 nos sb-753@fwc 21
4 REGISTER 200 PAGES REGISTER 200 PAGES 20 nos sb-753@fwc 21
5 REGISTER 300 PAGES REGISTER 300 PAGES 10 nos sb-753@fwc 21
6 TALC SHEET TALC SHEET 2 nos sb-753@fwc 21
7 BOND PAPER BOND PAPER 1 nos sb-753@fwc 21
8 LANEY PEN INK BOTTILE LANEY PEN INK BOTTILE 1 nos sb-753@fwc 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Any vendor code creation documentation requested by purchaser

6

Technical bid documents (as applicable by issuer)

7

OEM authorizations if required for specific brands

8

Financial statements or proof of turnover may be required in tender follow-up

Frequently Asked Questions

How to bid on Indian Army stationery tender in India 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. Provide 8 item categories including A4/Legal paper, file covers, and registers. Ensure all goods-only scope. Clarify EMD and delivery timelines during tender clarification for accurate pricing.

What documents are required for Indian Army procurement of paper goods 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and any vendor code creation forms. Additional technical bid documents and OEM authorizations may be demanded. Ensure GST compliance and financial solvency proofs accompany your bid package.

What are the technical specifications for paper and stationery tender in India Army?

Tender lists product categories (A4/Legal paper, file covers, registers 200/300 pages, talc sheets, bond paper, ink bottles). Specific standards are not given; bidders should propose standard office stationery quality with consistent batch sizes and reliable supply chain readiness for government procurement.

When is the delivery deadline for Indian Army stationery supply 2025?

The tender data does not specify a delivery timeline. Bidders should seek explicit delivery deadlines during tender clarification and be prepared to propose phased deliveries compatible with central military procurement schedules.

What are the payment terms for Indian Army goods supply contracts 2025?

Payment terms are not detailed. Respondents should confirm calibration with Government payer norms, propose milestone-based payments on delivery, and ensure acceptance criteria for goods-only supply with proper invoicing procedures and GST treatment.

What eligibility criteria exist for suppliers of government stationery in Indian Army?

Eligibility includes legal compliance (PAN, GST), bankable EFT mandate, and ability to provide 8-item stationery supply. Experience in government procurement is beneficial. Ensure vendor code creation documentation is complete and bid submission aligns with buyer terms.

What documents are required for vendor code creation for this bid in 2025?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate to create the vendor code. Additional corporate details and bank certification may be requested by the army purchasing cell. Prepare OEM authorizations if brand-specifics are involved and ensure data accuracy.

How to ensure compliance with 8-item BoQ when quantities are not disclosed?

Provide flexible unit pricing for each item (A4/Legal paper, file covers, registers, talc sheets, bond paper, ink bottles) and include a capacity plan. Request quantity guidance during clarification and propose scalable supply options to cover potential bulk requirements.