GEM

Indian Army TV & Entertainment Unit Tender SAGAR Madhya Pradesh 470001 25% Quantity Variation Clause 2025

Posted

28 Oct 2025, 07:04 pm

Deadline

07 Nov 2025, 08:00 pm

Location

SAGAR , MADHYA PRADESH

Progress

Issue28 Oct 2025, 07:04 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Specific bid terms include a 25% quantity variation at contract award and during the currency of the contract
  • • Mandatory pre-bid meeting with certificate issuance upon participation
  • • Demurrage at 0.5% of total contract value per day for unlifted items within 48 hours
  • • Scope covers supply, installation, testing, commissioning, operator training, and statutory clearances
  • • Non-disclosure declaration required on bidder letterhead
  • • Bidder must certify financial standing and avoid liquidation or receivership

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a TV & Entertainment Unit category procurement located in SAGAR, Madhya Pradesh (470001). The scope encompasses Supply, Installation, Testing, Commissioning and Training of operators, with potential statutory clearances if required. A 25% quantity flexibility is allowed, both at initial contract award and during the currency of the contract, at the contracted rates. A mandatory pre-bid meeting is required to participate, and bidders must submit an NDA. The arrangement includes demurrage penalties for non-compliance with pickup timelines and a clear framework for handling rejected items.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning, Training of operators; statutory clearances if any.
  • Pre-bid: Compulsory; certificate issued only after attendance.
  • Quantity flexibility: Up to 25% increase/decrease at contract award and during contract duration, with formula-based delivery extension and minimum 30 days.
  • Demurrage: 0.5% of total contract value per day for items not lifted within 48 hours; destruction if not lifted within one month.
  • Documentation: Non-disclosure declaration required on bidder letterhead; undertakings on financial standing and lack of liquidation required.
  • Scope of supply: Includes all cost components (bid price to cover supply, installation, testing, commissioning, training, and statutory clearances).

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders should review ATC for exact amount.
  • Payment terms: Not defined in provided terms; evaluate during final bid documentation.
  • Financial standing: Bidder must confirm no liquidation or court receivership; must upload an undertaking.
  • Compliance: Must adhere to option clause for quantity variation and delivery timing as described; NDA and pre-bid participation are mandatory.
  • Demurrage: 0.5% per day for non-lift, with destruction after 1 month; ensure timely dispatch.
  • Pre-bid meeting: Compulsory participation required to receive certificate for bid submission.
  • Classification: TV & Entertainment Unit procurement under Indian Army requirements; specific model/specifications not listed in available data.

Key Specifications

  • Scope includes: supply, installation, testing, commissioning, operator training, statutory clearances

  • Delivery terms allow up to 25% quantity variation at bid and during contract

  • Demurrage penalty: 0.5% per day for unlifted items; destruction after 1 month

  • Pre-bid meeting is mandatory for all bidders

  • Non-disclosure declaration required with bid

  • Documentation must include financial standing certificate and relevant experience

Terms & Conditions

  • Option clause permitting 25% quantity variation during and after award

  • Compulsory pre-bid meeting with certificate issuance

  • Demurrage at 0.5% of total contract value per day for non-lifted items

Important Clauses

Payment Terms

Not specified in available terms; verify in ATC and contract.

Delivery Schedule

Delivery timeline linked to last date of original delivery order with potential extension calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

0.5% demurrage per day for unlifted items; destruction after 1 month if not lifted; no claim admitted.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings against bidder

  • Compulsory attendance at pre-bid meeting

  • Capability to supply, install, test, commission, and train operators for TV & Entertainment Unit

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar TV & Entertainment Unit projects

4

Financial statements or proof of financial stability

5

EMD submission proof (if applicable per ATC)

6

Technical bid documents demonstrating compliance with scope

7

OEM authorizations or approvals (if required by buyer ATC)

8

Non-disclosure declaration on bidder letterhead

9

Undertaking of non-liability to liquidation or bankruptcy

Frequently Asked Questions

How to bid for the TV & entertainment unit tender in SAGAR MP 2025?

Bidders must attend the mandatory pre-bid meeting, submit an NDA, and provide documents including GST, PAN, experience certificates, financial statements, and an undertaing on non-liqudation. The scope covers supply, installation, testing, commissioning, training, and any required statutory clearances. Ensure compliance with the 25% quantity variation clause.

What documents are required for this Indian Army procurement in SAGAR?

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, NDA, bid security/EMD proof if applicable, technical bid demonstrating scope compliance, and OEM authorizations if mandated by ATC. An undertaking of non-liquidation must also be submitted.

What are the key delivery terms and penalties for non-lift?

Delivery terms allow up to 25% quantity variation at contract award and during currency. Demurrage is 0.5% of total contract value per day for unlifted items within 48 hours; items not lifted within one month may be destroyed with no claim admitted.

What is required for the compulsory pre-bid meeting in this tender?

All bidders must attend the pre-bid meeting to participate. After attendance, a certificate is issued. This meeting is mandatory and failure to attend may exclude the bidder from further consideration.

What scope of supply is expected for the TV unit procurement?

The bid must include supply, installation, testing, commissioning, operator training, and any statutory clearances required. The price should cover all cost components, with implementation aligned to the last delivery date and option-based extensions.

Which penalties apply for delayed delivery or non-compliance?

Primary penalty is demurrage at 0.5% of total contract value per day for not lifting items within 48 hours; if not lifted within a month, items may be destroyed with no claim admitted. Ensure timely delivery and lift.

What eligibility criteria relate to bidder financial health?

Bidders must demonstrate sound financial standing and certify that they are not under liquidation, receivership, or bankruptcy. An undertaking to this effect must accompany the bid submission.