GEM

Southern Railway Ready Mixed Paint Tender BIS IS 158 Compliant Lead Free Coatings with RITES Inspection 2025

Posted

28 Oct 2025, 05:08 pm

Deadline

12 Dec 2025, 06:00 pm

EMD

₹82,500

Progress

Issue28 Oct 2025, 05:08 pm
AwardPending
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Quantity

2757

Bid Type

Single Packet Bid

Key Highlights

  • • IS 158 (Q3) compliance for BIS marked paint
  • • Lead-free, acid/alkali and heat resistant specification
  • • RITES inspection as a mandatory verification step
  • • Eligibility requires 20% of tender quantity executed in a single order in last 3 financial years
  • • Option clause for ±25% quantity adjustment and corresponding delivery time impacts
  • • Advance sample(s) approval before bulk supply
  • • Supply-only scope; all costs included in bid price
  • • NSIC/MSE registration and M&P testing facility details encouraged

Categories 1

ACID

Tender Overview

The opportunity is issued by the Southern Railway (Indian Railways) for the procurement of BIS marked ready mixed paint with specific protections (lead-free, acid/alkali and heat resisting per IS 158). The contract is limited to a supply-only arrangement, with an EMD of ₹82,500. The award includes a potential supplier inspection by RITES. A key tender nuance is the option clause allowing quantity adjustments up to ±25%, with delivery timelines tied to the original and extended periods. Advanced samples may be required for buyer approval before bulk supply. This tender targets vendors capable of delivering paint meeting IS 158 (Q3) criteria and maintaining BIS certification.

Technical Specifications & Requirements

  • Product must be BIS marked and conform to IS 158 (Q3) requirements.
  • Packing details: packing size in litres and container type to be provided; ensure compatibility with bulk transfer.
  • Advance sample approval is required before bulk supply.
  • Inspection by RITES is mandated; provide support for third-party verification.
  • Eligibility requires documented prior supply to Railways/ Govt bodies with at least 20% of tender quantity in a single order in the last 3 financial years; include M&P testing facilities, QAP if available, and NSIC/MSE registration where applicable.
  • The scope is strictly goods supply; prices must include all cost components.

Terms, Conditions & Eligibility

  • EMD: ₹82,500 to be submitted as specified in tender terms.
  • Growth/award flexibility: Purchaser may adjust quantity by up to 25% during and after placement of contract.
  • Bidder must provide PO copies, R-note, CRAC, and inspection certificates as proof of performance credentials.
  • Vendors must demonstrate prior experience with Railways or equivalent government entities (minimum 20% of tender quantity in a single order).
  • Terms include delivery schedule alignment with original delivery period plus potential extensions; ensure readiness for dynamic ordering and extended delivery windows.
  • All submissions must include testing facilities, QAP, technical manpower, and financial status; non-compliance may affect eligibility.

Key Specifications

  • Product: BIS marked ready mixed paint

  • Standards: IS 158 (Q3) compliant

  • EMD: ₹82,500

  • Scope: supply of goods only

  • Inspection: RITES mandatory

  • Delivery: as per original and extended periods with 25% quantity variation

  • Advance sample: required prior to bulk order

Terms & Conditions

  • EMD of ₹82,500 and BIS IS 158 compliance

  • ±25% quantity variation during contract with adjusted delivery

  • RITES inspection and documentary proof of credentials required

  • Supply-only bid with all-inclusive price; advance samples mandated

Important Clauses

Payment Terms

Bid price must include all cost components for supply; EMD ₹82,500 is required; no upfront price variations beyond agreed terms.

Delivery Schedule

Delivery period begins from the order date; option to extend per quantity adjustments; minimum extension logic specified by formula.

Penalties/Liquidated Damages

LD/penalty framework to be as per Railways standard terms; exact LD rate not specified in summary; ensure compliance with delivery milestones.

Bidder Eligibility

  • Minimum 20% of tender quantity executed in a single order for Railways/ Govt bodies in last 3 financial years

  • Documentation of M&P testing facilities, QAP, and financial status with bid

  • NSIC/MSE registration for similar items (where applicable)

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL Item READY MIXED PAINT, BRUSHING, BITUMINOUS, BLACK, LEAD FREE, ACID, ALKALI AND HEAT RESISTING
Specification Product is BIS marked No
Packing Packing Size ( In Litre ) 20
Packing Packing Container type Ungalvanized Steel Drum
Advance Sample Agree to provided advance sample(s) for buyer's approval before commencement of bulk supply (Hint: Application in case of orders placed against bid and not applicable in case of Direct Buying) Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar railways/government supply

4

Financial statements for last 3 years

5

EMD submission proof (₹82,500)

6

Technical bid documents and compliance with IS 158

7

OEM authorizations or manufacturing credentials (if applicable)

8

M&P testing facility details and QAP (if available)

9

NSIC/MSE registration certificate for similar items (if available)

10

PO copies, R-note copies, CRAC details, Inspection Certificates

Frequently Asked Questions

How to bid for Southern Railway BIS IS 158 paint tender in 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹82,500. Include NSIC/MSE registration if available, M&P testing facilities, and QAP. Ensure BIS IS 158 compliance and is to be confirmed via RITES inspection.

What documents are required for IS 158 paint tender in Southern Railway?

Required documents include GST certificate, PAN, experience proofs of prior rail/government supply, PO/R-note/CRAC evidence, EMD receipt, technical bid, OEM authorization if applicable, and M&P/QAP details; NSIC registration enhances eligibility.

What are the key specifications for BIS marked paint in this tender?

Paint must be BIS marked and IS 158 (Q3) compliant; must be lead-free and offer acid/alkali and heat resistance. Packing size and container type details will be specified; advance samples required for approval prior to bulk order.

What is the scope of supply for the Southern Railway paint tender?

Scope is strictly supply of goods only, with all cost components included in the bid price. Inspection by RITES is mandated; delivery terms may allow up to 25% quantity increase during contract with corresponding time adjustments.

When is the delivery window-adjustment period for this tender defined?

Delivery begins after the original order date; if additional quantity is ordered, delivery time increases per (Added quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended period may apply.

What is the EMD amount for this paint tender and how is it submitted?

The EMD is ₹82,500. Submit via the prescribed method (DD/online) as per tender terms; ensure the remittance matches the bid reference and is valid at bid opening.

What inspection and credentials are required for compliance?

RITES inspection is required; bidders should provide proof of testing facilities and compliance certificates (CRAC, inspection certificates). Ensure BIS IS 158 conformity and proper documentation of prior rail/government supply for eligibility.

What are the eligibility criteria for prior railway experience?

Bidders must show at least 20% of tender quantity in a single order for Railways or equivalent government bodies in last 3 financial years; provide PO copies, performance certificates and CRAC details for verification.