GEM

Indian Institute Of Technology procurement Storage Server, Smart Rack Cabinet, Rack Mountable Compute Nodes, Workstation with UPS - IPv6 Ready IT Equipment 2025

Posted

27 Oct 2025, 05:45 pm

Deadline

18 Nov 2025, 09:00 am

EMD

₹20,000

Location

DHARWAD , KARNATAKA

Progress

Issue27 Oct 2025, 05:45 pm
AwardPending
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Quantity

9

Category

Rack Mountable Compute Nodes

Bid Type

Two Packet Bid

Key Highlights

  • • IPv6 ready IT equipment required from day one
  • • Malicious Code Certificate mandatory with breach penalties
  • • OEM Manufacturer Authorization form required for distributors
  • • Data Sheet verifications with product specifications are mandatory
  • • Hard disk non-return policy outlines post-warranty handling
  • • Quantity variation up to 25% and extended delivery calculations
  • • Security policy adherence for hardware components
  • • No explicit tender value; EMD ₹20,000 and five-item BOQ structure

Categories 4

CABINET IT EQUIPMENT UPS ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

The Indian Institute Of Technology ( IIT ) invites bids for an IT hardware bundle including STORAGE SERVERS, SMART RACK CABINETS, RACK MOUNTABLE COMPUTE NODES, WORKSTATIONS with UPS, and TOWER SERVERS. The project scope covers multiple server-class configurations with IPv6 readiness and data security assurances. Estimated value is not disclosed; EMD is ₹20,000. Location is not specified; bidders should assume an institute-wide deployment. A unique bid term allows quantity variation up to 25% of the contracted quantity, with extended delivery windows calculated from the original delivery period. This tender emphasizes technical data sheet alignment and OEM authorization requirements.

Key differentiators include IPv6 readiness, data sheet verification, and Malicious Code Certificate compliance. The purchaser reserves the right to adjust quantities and enforce performance conditions during the contract period.

Technical Specifications & Requirements

  • Product categories include STORAGE SERVERS, SMART RACK CABINETS, RACK MOUNTABLE COMPUTE NODES, WORKSTATIONS with UPS, and TOWER SERVERS.
  • The Data Sheet must accompany the bid and be cross-checked against product specifications to avoid rejection for discrepancies.
  • IT equipment must be IPv6 ready from day one; suppliers must certify no embedded malicious code.
  • If using OEM partners, submit Manufacturer Authorization with complete contact details; HD replacement policies may apply.
  • The bid requires a strict data-sheet match to parameters and adherence to security policy on hard disk non-return.

Terms, Conditions & Eligibility

  • EMD: ₹20,000.
  • Delivery terms allow up to 25% quantity variation during contract and extended delivery time proportional to additional quantity, with a minimum of 30 days.
  • Suppliers must declare financial standing (no liquidation or bankruptcy).
  • IPv6 readiness, data sheet alignment, and Malicious Code Certificate are mandatory.
  • OEM authorization and non-return policy for faulty disks are included; data-sheet mismatch may lead to rejection.
  • The policy also requires ensuring security compliance and adherence to the buyer’s terms during execution.

Key Specifications

  • Product categories: STORAGE SERVERS, SMART RACK CABINETS, RACK MOUNTABLE COMPUTE NODES, WORKSTATIONS with UPS, TOWER SERVERS

  • Exact numbers not provided; emphasis on IPv6 readiness and data sheet conformity

  • EMD amount: ₹20,000

  • Delivery variation clause: up to 25% of bid quantity; minimum extension 30 days

  • Malicious Code Certificate and OEM authorization required

Terms & Conditions

  • EMD of ₹20,000 required; bid security details per T&C

  • Quantity may vary up to 25% during contract execution

  • IPv6 readiness and Malicious Code Certificate mandatory

Important Clauses

Payment Terms

No explicit payment terms provided; standard government procurement terms apply per buyer terms and conditions

Delivery Schedule

Delivery window is linked to original delivery order; extended time calculated as (additional quantity / original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

Not specified in detail; implied adherence to default procurement penalties per terms and conditions

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide Data Sheet and OEM authorization

  • IPv6 readiness and Malicious Code Certificate compliance

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Storage Server Storage Server as per specifications attached Annexure 1 1 number iitdh.mmd1 90
2 Smart Rack Cabinet Smart Rack Cabinet as per specifications attached Annexure 2 1 number iitdh.mmd1 90
3 Rack Mountable Compute Nodes Rack Mountable Compute Nodes as per specifications attached Annexure 3 2 number iitdh.mmd1 90
4 Workstation with UPS Workstation with UPS as per specifications attached Annexure 4 1 number iitdh.mmd1 90
5 Tower Servers Tower Servers as per specifications attached Annexure 5 4 number iitdh.mmd1 90

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar IT hardware procurements

4

Financial statements (last 2 years) or banker’s certificate

5

EMD deposit proof (₹20,000) and payment details

6

Technical bid documents and Data Sheet

7

OEM Manufacturer Authorization/Distributorship certificate

8

Malicious Code Certificate

Frequently Asked Questions

What documents are required for IIT storage server tender in 2025?

Bidders must submit GST registration, PAN, last two years’ financials, experience certificates for similar IT hardware, EMD receipt of ₹20,000, Data Sheet, OEM authorization, and Malicious Code Certificate. These ensure compliance with IPv6 readiness and data-sheet matching.

How is quantity variation managed in IIT procurement?

The purchaser may increase or decrease quantity up to 25% of the bid quantity at contract placement and during the currency, with extended delivery time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.

What standards or certifications are required for the IT equipment?

Equipment must be IPv6 ready from day one and free of embedded malicious code. OEM authorization is required for distributors, and a Malicious Code Certificate must be uploaded with the bid.

What is the EMD amount for this IIT procurement?

The bid security required is ₹20,000. This amount must be provided along with the bid submission as per the buyer’s terms and conditions.

What is the delivery schedule guidance for IIT hardware bid?

Delivery timing follows the original delivery order; additional time for extra quantity is calculated as (additional quantity ÷ original quantity) × original period, with a guaranteed minimum of 30 days.

What documents verify product compatibility with IIT data sheets?

Submit a complete Data Sheet aligned with offered product specifications; mismatches can cause bid rejection. Include model numbers, capacities, and performance metrics to match IS/IEEE standards as applicable.

How to obtain OEM authorization for IIT procurement?

Provide Manufacturer Authorization/Certificate from the OEM with name, designation, address, email, and phone details for each product line covered in the bid.

What is required to prove financial stability for IIT bids?

Submit last two years’ financial statements or a banker’s certificate indicating solvency and liquidity, ensuring no outstanding liquidation or bankruptcy proceedings.