GEM

North Central Railway Cab & Taxi Hiring Tender 2025 Prayagraj UP SUV 2000 km x 320 hrs 24x7

Posted

28 Oct 2025, 05:32 pm

Deadline

27 Nov 2025, 04:00 pm

Value

₹4,69,236

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue28 Oct 2025, 05:32 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Office must be located in Prayagraj District, Uttar Pradesh with documentary evidence
  • • Monthly SUV cab package: 2000 km and 320 hours; 24x7 outstation service
  • • Contract quantity or duration can change by up to 25% at issue and post-issuance
  • • Extra km/hour charges computed using multipliers 0.5 (normal) and 0.4 (24x7)
  • • Penalty schedule for vehicle absenteeism: 1 day (5/8 proportionate + ₹500), 2 days (₹1000), 3 days (₹5000) and possible termination
  • • Toll, parking, and entry taxes reimbursed on actual basis by buyer
  • • Bid documents must not reveal offer price in attachments

Tender Overview

Organization: North Central Railway (Indian Railways) seeks Monthly Basis Cab & Taxi Hiring Services – SUV for Prayagraj District, Uttar Pradesh. Scope: 2000 km × 320 hours monthly with outstation 24×7 availability. Estimated value: ₹469,236. The contract allows a 25% change in quantity or duration at issue and post-issuance, with a cap of 25% again. Key differentiator: site-specific service coverage in Prayagraj with 24x7 operational requirement and reimbursement of tolls/parking. Notable clause: office must be located in Prayagraj; absentee penalties and termination rights are explicit. This tender targets service providers capable of reliable urban and outstation taxi support for railway operations within UP’s Prayagraj district. Tender in Prayagraj procurement context requires strict adherence to ATC clauses and non-disclosure of price in attachments.

Technical Specifications & Requirements

  • Service category: SUV cab hiring, monthly package covering 2000 km and 320 hours with outstation 24×7 capability.
  • Geographic requirement: Office location must be in Prayagraj District, Uttar Pradesh.
  • Payment mechanics: Extra km/hour charges calculated as per monthly package cost divided by total kms/hours; 0.5x multiplier for extra kms, 0.4x for extra hours (24x7 variations) with reimbursement of tolls and parking.
  • Absentee penalties: 1 day absentee results in proportional payment penalty + ₹500; 2 days ₹1000 per day; 3 days ₹5000 + potential termination.
  • Contract flexibility: Up to ±25% change in quantity or duration; bid must not disclose price in attachments.
  • Compliance: Submit PF/E{D} documents and required certificates as per ATC; non-submission leads to rejection.

Terms, Conditions & Eligibility

  • EMD/Performance terms: 25% quantity/duration flex allowed; exact EMD not specified in data provided.
  • Delivery/availability: 24x7 outstation service, with office in Prayagraj; penalties for vehicle absenteeism apply.
  • Payment terms: Reimbursement for tolls, parking, and local entry taxes; extra charges calculated on monthly package basis as described.
  • Termination: Railway may terminate contract at any stage without reason; bidder must comply with toll/parking reimbursements and absentee penalties.
  • Documentation: Upload required certificates and documents; price must not be shown in attachment; PF/E{D} compliance evident.

Key Specifications

  • Service category: SUV cab hiring

  • Monthly scope: 2000 km, 320 hours

  • Outstation support: 24x7 availability

  • Geographic requirement: Prayagraj District, UP

  • Payment adjustments: extra km 0.5x, extra hours 0.4x (24x7: 0x)

Terms & Conditions

  • 25% contract quantity/duration flexibility before/after issue

  • Office location must be in Prayagraj with documentary proof

  • Absentee penalties applicable with defined monetary consequences

Important Clauses

Payment Terms

Extra km and extra hour charges calculated from monthly package cost; tolls/parking reimbursed; no price in attachments

Delivery Schedule

24x7 outstation cab availability; adherence to monthly km/hours target with penalties for absenteeism

Penalties/Liquidated Damages

Absentee penalties: 1 day (proportionate + ₹500), 2 days (₹1000/day), 3 days (₹5000) and potential termination

Bidder Eligibility

  • Service provider must operate an office in Prayagraj District, UP

  • Proven track record in monthly basis cab/taxi services with SUV fleet

  • Compliance with PF/ESI and other statutory requirements; submit documents

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar taxi/hire services

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents showing vehicle fleet, service levels

7

OEM authorization or dealership certificates (if applicable)

8

PF/EPS or equivalent compliance documents

Frequently Asked Questions

How to bid for Prayagraj SUV cab tender in 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD documents, and technical bid materials. Ensure PF/EPS compliance, OEM authorizations if required, and avoid including price in attachments. The office must be in Prayagraj; adhere to 25% change cap and 24x7 outstation service requirements.

What documents are required for North Central Railway taxi tender in Prayagraj?

Required documents include GST certificate, PAN card, prior experience certificates in similar services, last 2-3 years financial statements, EMD documentation, technical bid detailing fleet, and PF/EPS compliance. OEM authorizations may be needed for brand-specific requirements.

What are the technical specs for the SUV cab service in Prayagraj?

Service is a monthly SUV cab package: 2000 km and 320 hours with outstation 24x7 capability. Extra km/hours charges apply: 0.5x for kms and 0.4x for hours (normal) or 24x7 with 0x for hours. Toll/parking reimbursement on actual basis.

What is the absentee penalty for NC Railway taxi service?

If a vehicle is absent for 01 day, a proportionate payment penalty plus ₹500 applies. For 02 days, ₹1000 per day; for 03 days, ₹5000 plus potential contract termination. These terms support project progress on DY.CSTE/P-I/PRYJ.

When can the contract be modified under the 25% clause?

The buyer may increase or decrease contract quantity or duration up to 25% at contract issue and, post-issuance, a further 25% cap applies. Bidders must accept revised quantity or duration without dispute.

What about tolls and parking costs in this tender?

The service provider pays local toll charges, parking fees, and entry taxes, which are reimbursed by the buyer based on actual expenditure. Ensure accurate documentation for reimbursements and maintain receipts for audit.

Is there a required office location for bidders in Prayagraj?

Yes. An office of the service provider must be located in Prayagraj District, Uttar Pradesh, with documentary evidence to be submitted as part of bid compliance.

What is the estimated value of the NC Railway taxi tender?

The tender's estimated value is ₹469,236.00. This figure guides bidder margins and insurance planning, though final award value may vary with quantity adjustments up to 25%.