GEM

Bharat Electronics Limited Network Rack Procurement Tender 2025 Defence Production India – OEM Installation & Authorization

Posted

22 Oct 2025, 03:12 pm

Deadline

01 Nov 2025, 04:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue22 Oct 2025, 03:12 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • BEL procurement for NETWORK RACK under Defence Production department
  • • 3 years residual market life requirement; no OEM end-of-life before period
  • • OEM installation/commissioning by OEM-certified resource or authorized reseller
  • • Mandatory data sheet alignment; risk of rejection for mismatches
  • • Option clause allows up to 50% quantity variation with extended delivery timing
  • • Non-return of faulty hard disks under BEL security policy
  • • Authorisation from OEM required for distributors/service providers

Categories 1

NETWORKING RACK

Tender Overview

Bharat Electronics Limited (BEL) invites bids for NETWORK RACK procurement under the Department of Defence Production. The call emphasizes replacement-ready, non-obsolete racks with at least 3 years residual market life, and requires OEM installation/commissioning through OEM-certified resources or authorized resellers. Data sheets must align with offered products, and vendors should be prepared for data-sheet verification. The scope includes potential quantity variations under an option clause up to 50%. The tender prioritizes standard-compliant racks, and evaluates bids on alignment between advertised data sheets and actual product specifications, with GST handling clarified by bidders. This procurement targets government networks requiring reliable, install-ready rack solutions, with emphasis on security and compatibility in defence applications.

Technical Specifications & Requirements

  • Product: NETWORK RACK (no BOQ items provided)
  • Minimum market life: 3 years residual life; no end-of-life declared by OEM within this period
  • Mandatory documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate
  • Data Sheet: must be uploaded and match technical parameters; mismatch risks rejection
  • Installation/commissioning: to be performed by OEM/OEM-certified resource or OEM-authorized reseller
  • Authorized distributor: OEM authorization form/certificate required with bid
  • Hazardous materials: compliance with transport/handling/safety regulations; MSDS and batch details on packing where applicable
  • Non-return policy: faulty HDDs not returned under warranty
  • Option clause: up to 50% quantity variation during contract; delivery time adjusted accordingly; minimum extension is 30 days

Terms, Conditions & Eligibility

  • EMD: not specified in provided data; bidders must verify with BEL terms
  • GST guidance: applicable GST must be checked by bidder; reimbursement as actuals or applicable rate, whichever lower
  • Data sheet validation: must match product specifications; non-conforming bids liable for rejection
  • Data/authorization: provide OEM authorization, vendor code creation documents, and bank EFT mandate
  • Delivery/installation: ensure OEM-certified delivery, with installation and testing as per scope
  • Penalties: standard LIQUIDATED DAMAGES apply (not explicitly stated here; verify during bid)
  • Warranty: warranty terms not provided; bidders should seek BEL-defined terms in tender pack

Key Specifications

  • Product/service: NETWORK RACK

  • Quantity: not specified (BOQ shows 0 items; scope implied by BEL)

  • EMD/Estimated value: not specified in data; confirm during bid

  • Experience: OEM installation capability or authorized reseller capability required

  • Standards/Quality: ISI/ISO alignment not specified; ensure data sheet accuracy

  • Warranty/Support: not provided; confirm with BEL pricing and terms

Terms & Conditions

  • EMD amount and submission method not disclosed; verify in bid pack

  • Option clause permits up to 50% quantity variation with extended delivery

  • OEM authorization and installation by OEM-certified personnel mandatory

Important Clauses

Payment Terms

GST treatment as per actuals or applicable rate; reimbursements subject to bidder's quoted GST and BEL policy

Delivery Schedule

Delivery period tied to original order; extended time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

LDs typical for delayed delivery; exact rates not specified in available data; refer to bid document

Bidder Eligibility

  • Must supply non-obsolete network racks with at least 3 years residual market life

  • OEM authorization or OEM-certified installation capability required

  • Compliance with data sheet matching; avoid mismatches with product specifications

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

Manufacturer/OEM Authorization Form

7

Vendor Code Creation documents

8

GST/Tax compliance documents as applicable

Frequently Asked Questions

How to bid for BEL network rack tender in India 2025?

Bidders should prepare OEM authorization, data sheets aligned to offered racks, PAN and GST certificates, Cancelled Cheque and EFT Mandate, and ensure installation by OEM-certified personnel. Confirm data-sheet match with product, and understand BEL's option clause permitting up to 50% quantity variation.

What documents are required for BEL network rack procurement 2025?

Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet, OEM Authorization, Vendor Code documents, and any GST compliance proofs. Ensure data sheet matches the actual rack specifications and that installation will be performed by OEM-certified engineers.

What are the installation requirements for BEL network rack bids?

Installation must be conducted by OEM or OEM-certified resources or authorized reseller. Ensure readiness for on-site configuration, testing, and training if required, with data sheet corroboration and OEM authorization to avoid bid rejection.

What is the price variation clause for BEL procurement 2025?

The purchaser may increase or decrease quantity up to 50% at contract placement and during currency, with delivery time adjusted per the formula: (additional quantity/original quantity) × original delivery period, minimum 30 days.

What standards or certifications are required for BEL racks?

Specific standards are not listed in the available data; bidders must ensure data sheets align with offered product specs and confirm OEM compliance. Obtain OEM authorizations and verify any regional standard requirements in the bid package.

How is GST reimbursement handled in BEL network rack tender?

GST will be reimbursed at actuals or as per the applicable rate, whichever is lower, subject to the bidder’s quoted GST percentage. Bidders should allocate GST correctly in the bid and maintain compliant invoicing.

When will data sheets be verified for BEL network rack bid?

Data sheets must be uploaded with bid documents; BEL will match the data sheet with offered product specifications. Any unexplained mismatch can lead to bid rejection; ensure precise alignment before submission.

What is the expected delivery timeline for BEL network racks?

Delivery timing depends on the original order terms and any exercised option clause. When quantity increases, use the extended delivery formula, ensuring a minimum 30 days extension; confirm target dates in the contract schedule.