GEM

India Optel Limited Lexmark MS-321 Toner Tender Chandigarh 2025 - OEM/Authorized Dealer Required - GST Compliant

Posted

27 Oct 2025, 11:44 am

Deadline

17 Nov 2025, 12:00 pm

EMD

₹15,576

Location

CHANDIGARH , CHANDIGARH

Progress

Issue27 Oct 2025, 11:44 am
AwardPending
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Quantity

50

Bid Type

Two Packet Bid

Tender Overview

Organization: India Optel Limited, under the Department Of Defence Production, seeks Lexmark MS-321 toner for supply in Chandigarh, UT 160001. The scope is supply of goods only, with an EMD of ₹15,576. Bidders must be OEM or Authorized Dealer/Stockist, provide a Certificate of Conformity (COC) from the OEM, and enclose the specification document signed with stamp. GST invoice and GST portal payment confirmation must be uploaded. An authorized OEM resource must perform installation, commissioning, and testing if required. The vendor should have a registered Indian office for after-sales support. Implicit preference for OEM-backed entities ensures compatibility and warranty adherence.

Technical Specifications & Requirements

  • Product/category: Toner cartridge compatible with Lexmark MS-321 printer model
  • Supply scope: Purely supply of goods; no additional services beyond OEM-supported installation if applicable
  • Eligibility: ONLY OEM/AUTHORIZED DEALER/TRADERS/STOCKIEST; provide COC from OEM prior to technical bid opening
  • Documentation: Attach SPECIFICATION (ink-signed with stamp); provide scanned GST invoice and GST payment screenshot
  • After-sales: If imported, ensure OEM-authorized service presence in India; provide office certificate
  • GST: GST reimbursement as per actuals or lower applicable rate; GST invoice upload mandatory
  • Delivery/Installation: Installation/commissioning by OEM-certified resource or OEM-authorized reseller if required
  • Payment/ATC: GST handling per terms; scope includes all cost components; emphasis on OEM support

Terms, Conditions & Eligibility

  • EMD: ₹15,576 (Terms indicate bid security via GeM portal)
  • Eligibility: OEM or Authorized Dealer/Stockist with COOC from OEM
  • Submission: Copy of PAN, GSTIN, canceled cheque, EFT Mandate certified by bank; GST invoice and GST payment proof
  • Delivery/Installation: Installation, commissioning, testing by OEM/OEM-certified resource
  • Support: OEM registered office in India for after-sales service; COOC mandatory
  • GST: Reimbursement as per actuals or lower rate; GST upload required on invoice
  • Scope: Bid price must include all cost components; supply of goods only

Key Specifications

    • Product: Lexmark MS-321 toner cartridge
    • Category: Printer consumables (toner)
    • EMD: ₹15,576
    • Eligibility: ONLY OEM/AUTHORIZED DEALER/TRADERS/STOCKIEST
    • Documentation: COC from OEM; signed specification document
    • GST: Invoice to reflect GST; reimbursement per actuals or lower rate
    • Installation: OEM-certified resource or OEM-authorized reseller may perform

Terms & Conditions

  • Key Term 1: EMD of ₹15,576 required for bid security

  • Key Term 2: OEM or Authorized Dealer/Stockist eligibility only

  • Key Term 3: COOC from OEM must accompany bid; signed specification document

Important Clauses

Payment Terms

GST reimbursement as per actuals or applicable lower rate; GST invoice must be uploaded

Delivery Schedule

Not explicitly specified in data; scope is supply of goods with OEM installation if required

Penalties/Liquidated Damages

Not specified in data

Bidder Eligibility

  • OEM or Authorized Dealer/Stockist with valid COOC

  • Registered Indian office for after-sales service

  • Consistent supply of Lexmark MS-321 toner cartridges

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Certificate of Conformity (COC) from OEM

6

Signed SPECIFICATION document with stamp

7

GST invoice copy and GST portal payment screenshot

8

OEM authorization or authorized dealer certificate

9

Proof of Indian registered office for after-sales service

Frequently Asked Questions

How to bid on Lexmark MS-321 toner tender in Chandigarh?

Bidders must be OEM or authorized dealers, submit a COOC from OEM, and attach signed SPECIFICATION with stamp. Include PAN, GSTIN, canceled cheque, EFT Mandate, and GST invoice proof. Ensure GST handling aligns with actuals or lower applicable rate and upload GST payment screenshot.

What documents are required for the Lexmark MS-321 toner bid in Chandigarh?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, COOC from OEM, signed product SPECIFICATION, GST invoice, and GST payment screenshot. Also provide OEM authorization or dealer certificate and proof of Indian after-sales service office.

What are the eligibility criteria for Lexmark toner procurement in Chandigarh 2025?

Eligibility centers on being an OEM or Authorized Dealer/Stockist with valid COOC, ability to supply Lexmark MS-321 toner, and a registered Indian office for after-sales support. GST compliance and submission of all requested financial and technical documents are mandatory.

What are the GST requirements for this GeM tender in Chandigarh?

GST must be reimbursed according to actuals or the lower applicable rate, with a scanned GST invoice and GST portal payment confirmation uploaded. Bidders should ensure GSTIN accuracy and maintain compliant invoicing per government e-marketplace rules.

What is the EMD amount for the Lexmark toner bid in Chandigarh?

The EMD (bid security) amount is ₹15,576. Bidders must submit via the GeM portal as part of the vendor enrollment and bid submission process, ensuring bid validity and compliance with OEM requirements.

What installation support is required for the Lexmark MS-321 toner tender?

Installation, commissioning, testing, and training, if applicable, must be carried out by an OEM-certified resource or OEM-authorized reseller. This ensures compatibility and post-install warranty coverage for the Lexmark MS-321 toner.

What is the scope of supply for this toner procurement?

The scope is strictly the supply of goods only; no additional services are included unless OEM-certified installation is explicitly required and performed by authorized personnel.

What is the required COOC submission for this bid in Chandigarh?

A Certificate of Conformity (COC) from the OEM is mandatory and must be submitted with the bid, along with the signed SPECIFICATION document and OEM authorization for supplying Lexmark MS-321 toner.

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