GEM

Karnataka Postal Circle Department Of Posts Goods Transport Service Tender 2025 Per KM High Security LCV 10FT

Posted

28 Oct 2025, 10:23 am

Deadline

02 Dec 2025, 09:00 am

Value

₹19,00,000

Progress

Issue28 Oct 2025, 10:23 am
AwardPending
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Quantity

116400

Bid Type

Two Packet Bid

Categories 2

VALVE PARTS AND ACCESSORIES TRANSPORT

Tender Overview

Organization: Karnataka Postal Circle, Department Of Posts. The procurement seeks Goods Transport Service on a per KM basis for high-security consignments using a Closed Body LCV Truck, 10 FT capacity. Estimated contract value: ₹1,900,000. Location: Karnataka (state-specific requirement for service provider in consignee state). Key differentiator: GPS-enabled vehicles and strict service-support obligations. Tender includes a flexible quantity/duration clause allowing up to 25% variation before contract issuance and a similar variance after issuance. Bidders must ensure local presence and provide dedicated support lines.

Technical Specifications & Requirements

  • Vehicle type: Closed Body LCV Truck, 10 FT length.
  • Security: high-security transport requirements; GPS facility mandatory.
  • Service levels: dedicated toll-free support; escalation matrix with contact numbers.
  • SOW reference: file attached in tender (viewable via attachment).
  • Contractual flexibility: option clause allows +/- 25% quantity/duration variation.
  • GPS on-board: mandatory for real-time tracking and security monitoring.
  • Geography: service provider must have an office in the consignee state.
  • Sourcing context: no BOQ items; total items: 0.

Terms, Conditions & Eligibility

  • EMD: not specified in available data; bidders should verify at submission.
  • Delivery timeline: not specified; contract quantity may be adjusted by up to 25% pre/post issuance.
  • Payment terms: not detailed; expect standard government payment terms post-delivery.
  • Documentation: mandatory service-support details, GPS capability proof, escalation matrix.
  • Warranty/Support: toll-free service; local office in consignee state.
  • Penalties: not specified; reference to SLA-based performance clauses in SOW.
  • Eligibility: bidder must have GPS-enabled fleet and dedicated support; state presence required.

Key Specifications

    • Vehicle type: Closed Body LCV Truck, 10 FT capacity
    • Security requirement: High-security transport for valuable goods
    • Tracking: GPS facility installed and active
    • Support: Dedicated toll-free contact number; formal escalation matrix
    • Geographic requirement: Service provider must have an office in the consignee state
    • Contract variation: Up to ±25% quantity/duration adjustment

Terms & Conditions

  • EMD or security deposit details must be clarified during bid submission

  • GPS-enabled fleet is mandatory; proof required

  • 25% quantity/duration variation allowed; post-issuance adjustments restricted to 25%

Important Clauses

Payment Terms

Not specified in available data; bidders should confirm after bid issuance

Delivery Schedule

Variation clause allows quantity/duration changes up to 25%; exact delivery timelines to be defined in contract

Penalties/Liquidated Damages

SLA-based penalties likely per service performance; detailed in attached SOW file

Bidder Eligibility

  • Must operate GPS-enabled transport fleet

  • Must have an office within the consignee state

  • Demonstrate dedicated service support with toll-free number and escalation matrix

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar goods transport contracts

4

Financial statements or solvency proof

5

EMD documents (if applicable per tender guidance)

6

Technical bid documents (fleet details, GPS capability, SLA evidence)

7

OEM authorizations or vehicle supplier attestations

8

Proof of local office in the consignee state

Frequently Asked Questions

How to bid for Karnataka goods transport tender in 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD (if required), fleet details, and GPS capability proof. Ensure local office in the consignee state and provide a dedicated support contact with escalation matrix. Review the SOW attachment for SLA specifics.

What documents are required for Karnataka Postal Circle transport bid?

Submit GST certificate, PAN, fleet details demonstrating GPS, experience certificates for similar work, financial statements, EMD documents (if applicable), OEM authorizations, and proof of local office in Karnataka. Include service-support contact details and escalation matrix.

What are the technical requirements for high-security transport?

Required: GPS-enabled Closed Body LCV Truck, 10 FT capacity; secure handling procedures for valuable goods; real-time tracking; dedicated support; state-level service office; compliance with SLA terms specified in the SOW attachment.

When is the variation allowed in contract quantity for this tender?

The buyer allows up to 25% variation in contract quantity or duration before issuance, and up to 25% after contract issuance. Bidders must be prepared to adjust fleet and schedule accordingly and accept revised terms if issued.

What are the payment terms for Karnataka Postal Circle transport contracts?

Exact payment terms are not detailed in the data; bidders should expect government-standard terms post-delivery. Confirm terms during bid submission and ensure compliance with invoicing and acceptance procedures outlined in the SOW.

Is there a dedicated service support requirement for this bid?

Yes. A dedicated toll-free telephone line for service support is required, along with a formal escalation matrix and GPS-tracked vehicles to ensure real-time updates and prompt issue resolution.

What is the minimum local presence requirement for bidders?

Bidders must have an office in the consignee state (Karnataka) and provide documentary evidence of the office location during bid submission; this supports on-ground service and faster turnaround.

What is the estimated contract value and fleet specifications?

Estimated value is ₹1,900,000. Required fleet: Closed Body LCV Truck, 10 FT length with GPS; vehicles must support high-security transport for valuable goods.