GEM

Indian Army Department of Military Affairs Office Supplies Tender 2025 – Paper A4, Stationery & Misc Goods

Posted

27 Oct 2025, 12:10 pm

Deadline

06 Nov 2025, 08:00 pm

Location

JODHPUR , RAJASTHAN

Progress

Issue27 Oct 2025, 12:10 pm
AwardPending
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Quantity

410

Category

Paper A4

Bid Type

Two Packet Bid

Categories 8

DIARY CUTTER BINDER CLIP PEN BALL PEN SCISSOR MACHINE STAPLER

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement covers a wide range of office stationery and related goods including Paper A4, Staplers, Scissors, Pens (Blue Gel, Blue Ball), Tape, Calculator, Papers and more across 28 items. The contract includes a generic quantity option clause allowing a ±25% variation from bid quantity and extended delivery windows aligned to the original delivery period, with a minimum 30 days for any additional time. This procurement aims to streamline field and office supply chain using standard government sourcing terms.

Location: India; specific city/state not disclosed; intended for military and administrative needs. Estimations point to bulk-order requirements and standardized packaging for uniform government use. Unique aspect: multiple everyday office consumables bundled under a single tender with the option to adjust quantities during contract execution.

Key differentiator: High-quantity governance with option to scale up/down by 25% at contracted rates; delivery timing calculations based on original vs extended periods; emphasis on compatibility with military procurement workflows.

Technical Specifications & Requirements

  • No explicit specifications provided in the tender text; BOQ lists 28 items such as Paper A4, Colored Pens, Binder Clips, Notebooks, Pencil Pouches, Cutters, Fevi Stik, Double Sided Tape, Notice Board Pins, and related office accessories.
  • Absence of standard codes, performance metrics, or brand mandates requires bidders to align with general government office-essentials categories and ensure compliance with standard government procurement processes.
  • Bidder should prepare to demonstrate capability to supply a broad range of stationery items in bulk, with packaging suitable for uniform distribution to multiple military/administrative locations.
  • Emphasis on reliable supply chain, timely delivery, and potential substitutions within the 25% option clause.

Terms, Conditions & Eligibility

  • Option Clause: Quantity may be increased/decreased by up to 25% at contract award and during currency at contracted rates; delivery time extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • The clause permits extension of delivery duration to the extent of the original delivery period when the option is exercised. Bidders must comply with this clause.
  • No explicit EMD, payment terms, or detailed eligibility criteria are stated in the text; bidders should expect standard DM/A terms and submit as per government tender norms.
  • The bid requires readiness to supply 28 listed items with consistent quality and packaging suitable for military-use standards and administrative needs.
  • Ensure readiness to align with subsequent clarifications on delivery schedules and quantities during contract execution.

Key Specifications

  • Product/service names: Paper A4, Stapler, Scissors, Fevi Stik, Calculator, Cutter Small, Cutter Big, Tape, Pilot V7 Blue, Blue Gel Pen, Blue Ball Pen, Scissor Big, Ledger Cover, Whitener, Sketch Pen Pack, Sticky Notes Small, Pocket Diary, Photo Paper Pack, Stamp Pad, Correction Tape, Binder Clips Small & Large, Punching Machine, Double Sided Tape, Notice Board Pin, Poker, Mouse Pad

  • Quantities: Not specified; BOQ shows 28 items; exact quantities not disclosed

  • Estimated value: Not disclosed

  • Delivery location: Not disclosed; standard government procurement delivery terms apply

  • Standards/Certification: No specific standards mentioned in the tender text

  • Quality/Testing: Not specified

  • Warranty/AMC: Not specified

Terms & Conditions

  • Quantities may vary by up to 25% during contract and currency with same rates

  • Delivery period calculations follow (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Bidder must comply with option clause and standard government procurement processes

Important Clauses

Payment Terms

Not specified in the tender text; bidders should anticipate standard DM terms and verify during clarifications

Delivery Schedule

Delivery timeline adjusts with quantity fluctuations; minimum 30 days for any extension; original delivery period governs baseline timing

Penalties/Liquidated Damages

Not specified in the tender text; subject to standard government contracts and DM/A terms

Bidder Eligibility

  • Experience in supplying office stationery to government/military institutions

  • Ability to handle bulk orders and reliable delivery schedules

  • Compliance with GST, PAN, and standard tender documentation

Bill of Quantities (BOQ) 28 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paper A4 Paper A4 40 nos accpoffr836 10
2 Stapler Stapler 5 nos accpoffr836 10
3 Scale Steel Scale Steel 10 nos accpoffr836 10
4 Fevi Stik Fevi Stik 60 nos accpoffr836 10
5 Calculator Calculator 7 nos accpoffr836 10
6 Cutter Small Cutter Small 10 nos accpoffr836 10
7 Cutter Big Cutter Big 10 nos accpoffr836 10
8 Tape Tape 20 nos accpoffr836 10
9 Pilot V7 Pen Blue Pilot V7 Pen Blue 10 nos accpoffr836 10
10 Blue Gel Pen Blue Gel Pen 40 nos accpoffr836 10
11 Blue Ball Pen Blue Ball Pen 50 nos accpoffr836 10
12 Scissor Big Scissor Big 5 nos accpoffr836 10
13 Ledger Cover Ledger Cover 40 nos accpoffr836 10
14 Whitener Whitener 10 nos accpoffr836 10
15 Sketch Pen Pkt Sketch Pen Pkt 1 nos accpoffr836 10
16 Stick Notes Small Stick Notes Small 10 nos accpoffr836 10
17 Pocket Diary Pocket Diary 20 nos accpoffr836 10
18 Photo Paper Pkt Photo Paper Pkt 6 nos accpoffr836 10
19 Stamp Pad Stamp Pad 5 nos accpoffr836 10
20 Correction Tape Correction Tape 10 nos accpoffr836 10
21 Binder Clip Small Pkt Binder Clip Small Pkt 10 pkt accpoffr836 10
22 Binder Clip Large Pkt Binder Clip Large Pkt 5 pkt accpoffr836 10
23 Punching Machine Punching Machine 2 nos accpoffr836 10
24 Punching Machine Punching Machine 2 nos accpoffr836 10
25 Double Sided Tape Double Sided Tape 5 nos accpoffr836 10
26 Notice Board Pin Notice Board Pin 2 pkt accpoffr836 10
27 Poker Poker 5 nos accpoffr836 10
28 Mouse Pad Mouse Pad 10 nos accpoffr836 10

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar office stationery supply projects)

4

Financial statements (annual turnover, balance sheet)

5

EMD document (as per government tender norms)

6

Technical bid documents (compliance with listed items)

7

OEM authorizations (if applicable for branded items)

8

Any documentation proving supply chain capability and packaging standards

Frequently Asked Questions

How to bid for Indian Army stationery tender 2025 in DM A?

Bidders should submit GST, PAN, experience certificates, financial statements, EMD, and technical compliance documents. Ensure alignment with the 28-item BOQ, maintain packaging suitability for military use, and adhere to the option clause allowing ±25% quantity variations at contracted rates.

What documents are required for Indian Army office supplies bid 2025?

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation, technical bid, and OEM authorizations if applicable. Prepare packaging specs and delivery capability for bulk orders.

What is the quantity variation allowed in Army stationery tender?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates.

What delivery terms apply to the Indian Army stationery contract 2025?

Delivery time extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The extension may be continued to the original delivery period.

Which items are covered under the 28-item BOQ for this tender?

Items include Paper A4, Stapler, Scissors (Small & Big), Fevi Stik, Calculators, Pens (Pilot V7 Blue, Blue Gel, Blue Ball), Tape, Cutters, Ledger Covers, Whitener, Sketch Pens, Stick Notes, Pocket Diary, Photo Paper, Stamp Pad, Correction Tape, Binder Clips, Punching Machine, Double Sided Tape, Notice Board Pins, Poker, and Mouse Pad.

Are there any brand or OEM requirements for this tender?

The tender text does not specify brands; bidders should provide compliant or equivalent items with proper packaging and warrants, ensuring conformity to government procurement norms and compatibility with military/admin distribution.

What standards or certifications are required for submission?

No explicit standards are listed in the tender; bidders should present general compliance with government tender norms, GST/PAN verification, and any OEM authorizations where applicable for branded items.