GEM

IRCTC Indian Railway Catering And Tourism Corporation Limited Horticulture Service Maintenance Tamil Nadu 2025

Posted

21 Oct 2025, 05:05 pm

Deadline

11 Nov 2025, 11:00 am

EMD

₹43,000

Value

₹21,33,000

Location

KANCHIPURAM , TAMIL NADU

Progress

Issue21 Oct 2025, 05:05 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Categories 5

HORTICULTURE NURSERY TREES, PLANTS AND SHRUBS LAWN PESTICIDES

Tender Overview

Organization: Indian Railway Catering And Tourism Corporation Limited. Product/Service: Horticulture service – manpower based maintenance including garden/lawn/field/nursery/park care, mowing, trimming, pruning, watering, fertilizing and pesticide application in Tamil Nadu. Location: KANCHIPURAM, Tamil Nadu 600016. Estimated value: ₹2,133,000; EMD: ₹43,000. Scope involves general maintenance and landscaping tasks at railway facilities, with a requirement to deploy contracted staff and ensure timely service delivery. A 25% flexibility window on contract quantity or duration is allowed up to contract issuance. Notable differentiator is the explicit wage/salary payment obligation on the service provider’s payroll and statutory compliance. Unique aspect: onus on service provider to manage staff salaries and statutory deductions at site, prior to reimbursement by the buyer.

Technical Specifications & Requirements

  • Category: Horticulture service – manpower based maintenance (garden, lawn, field, nursery, park) including mowing, strimming, laying, sweeping, watering, weeding, applying fertilizers and pesticides, trimming & pruning, landscape upkeep.
  • Delivery/Performance Context: Service provision at consignee location with an office of the service provider required in the state of the consignee.
  • Financials: Estimated value ₹2,133,000; EMD ₹43,000; online EMD payment via RTGS/Internet Banking to Union Bank of India account of IRCTC.
  • Acceptance & Compliance: Bids may be rejected if required certificates/documents are not uploaded; adherence to ATC and corrigendum terms.
  • Contract Flexibility: 25% quantity/duration adjustment allowed pre- and post-issuance in accordance with option clause.

Terms, Conditions & Eligibility

  • EMD/Performance security: ₹43,000 EMD; alternative online payment option through RTGS/Internet Banking detailed.
  • Salary Payments: Service provider must pay staff salaries/wages at site first, including PF/ESIC documentation and bank statements, prior to invoicing the buyer.
  • Office Requirement: Service provider must have an office in the same state as the consignee (Tamil Nadu).
  • Documentation: Ensure submission of all required certificates/documents as per bid document and ATC; non-submission results in rejection.
  • Price/Delivery Flexibility: Quantity/duration adjustments up to 25% permitted at contract award and post-award only within the specified limit.
  • Payment Terms: Details for settlement on service completion and payroll-related compliance will govern vendor payments.

Key Specifications

  • Horticulture service scope: lawn/garden/field maintenance, nursery/park upkeep, mowing, strimming, laying, sweeping, watering, weeding, fertilizing, pesticide application, trimming & pruning, landscape maintenance

  • Estimated contract value: ₹2,133,000; EMD: ₹43,000

  • Delivery location: KANCHIPURAM, Tamil Nadu; service provider office required in Tamil Nadu

  • Salary payments obligation: service provider to pay staff salaries at site first with PF/ESIC documentation before seeking buyer reimbursement

  • Contract flexibility: up to 25% increase/decrease in quantity or duration at issuance or post-issuance

  • Payment/EMD mechanism: online RTGS/NEFT to Union Bank of India (GUDUVANCHERY branch) account of IRCTC; reference bid number in transfer

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issuance and post-award

  • Service provider must maintain Tamil Nadu office and pay staff salaries on site first

  • EMD ₹43,000; online payment route via RTGS/NEFT to IRCTC bank account

Important Clauses

Payment Terms

Salaries paid by service provider first; reimbursement by IRCTC after submission of PF/ESIC and payroll proof; RTGS/NEFT required for EMD submission

Delivery Schedule

No explicit delivery timeline provided; contract quantity/duration can be adjusted up to 25% at issue/award

Penalties/Liquidated Damages

Not specified in provided terms; standard IRCTC procurement penalties may apply per ATC if service fails

Bidder Eligibility

  • Must have office in Tamil Nadu (consignee state)

  • Experience in horticulture/manpower-based maintenance services

  • Ability to pay staff salaries on-site and provide PF/ESIC documentation

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for horticulture/manpower services

4

Financial statements (audited, if available)

5

EMD payment receipt or proof of online transfer

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Staff payroll records and PF/ESIC compliance documents

Frequently Asked Questions

How to bid for IRCTC horticulture maintenance tender Tamil Nadu 2025?

Bidders must submit the online bid with EMD ₹43,000 via RTGS/NEFT to IRCTC’s Union Bank of India account and upload the proof along with GST, PAN, experience certificates, and payroll compliance documents. Ensure an office in Tamil Nadu and compliance with salary payment terms.

What documents are required for IRCTC horticulture service bid in Tamil Nadu?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD payment proof, technical bid, PF/ESIC payroll documentation, and OEM authorizations if applicable. Upload all certificates as per ATC and corrigenda to avoid rejection.

What are the eligibility criteria for Tamil Nadu horticulture maintenance tender?

Eligibility requires an office in Tamil Nadu, prior horticulture manpower experience, ability to pay staff salaries on-site with PF/ESIC records, and submission of all mandated certificates. Bidder should meet the 25% quantity/duration flexibility condition if awarded.

What is the EMD amount and payment method for this IRCTC tender?

The EMD is ₹43,000. Pay via online RTGS/NEFT to IRCTC’s Union Bank of India account; reference the bid number and bidder name in the transaction details, and upload the proof with the bid submission.

What services are included under the horticulture maintenance scope?

Scope includes mowing, strimming, laying, sweeping, watering, weeding, fertilizing, pesticide application, trimming and pruning, lawn and garden upkeep, nursery and park maintenance, to be performed at the consignees’ Tamil Nadu site.

When can contract quantity or duration be adjusted for this tender?

A 25% adjustment is permitted: up to 25% increase or decrease at the time of contract issue, and the same limit applies post-award as per the option clause.

What are the salary payment obligations for the service provider?

The service provider must disburse salaries to deployed staff at the site first, maintain PF/ESIC records, and provide bank statements showing payments before IRCTC reimbursement.