GEM

Oil India Limited 2.0 Ton 5-Star Inverter AC Tender Dibrugarh Assam 2025

Posted

30 Oct 2025, 09:53 am

Deadline

26 Nov 2025, 01:00 pm

Location

DIBRUGARH , ASSAM

Progress

Issue30 Oct 2025, 09:53 am
AwardPending
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Quantity

39

Bid Type

Single Packet Bid

Tender Overview

Oil India Limited invites bids for the supply, installation and commissioning of a new 2.0 Ton 5-Star inverter split air conditioner for on-site SC at Dibrugarh, Assam. The tender contemplates procurement within a limited scope, with a purchase- and installation-focused contract, and includes policy provisions for MSE exemptions and supplier performance. A key differentiator is the option clause permitting up to 25% quantity variation during and after contract award, at contracted rates. The terms emphasize delivery milestones linked to the original delivery order date and extended periods with a minimum 30-day added time. The procurement targets reputable suppliers able to execute on-site installation and commissioning in a government-like environment. This tender features clarifications around queries, MSE-based purchase preference, and a requirement to submit proformas as per GEM guidelines, with emphasis on adherence to the ATC clauses.

Technical Specifications & Requirements

  • Product: 2.0 Ton 5-Star Inverter Split AC for on-site SC with installation and commissioning
  • Location: Dibrugarh, Assam 785675; on-site support and commissioning required
  • Delivery/Execution: Delivery period calculations based on last date of original delivery order; minimum additional time 30 days; option to extend within original delivery period
  • Commercials: EMD details not disclosed in data; PBG to be valid for 18 months from award; potential 25% quantity variation at contracted rates
  • Procurement policy: MSE exemptions for manufacturers; L1 price band of 15% for matching within MSE category; full order to qualifying MSE L1 bidder
  • Documentation & Proformas: Bidder to submit as per GEM bid requirements; queries due within five (5) calendar days; email to the stated address for clarifications
  • ATC/Clauses: ATC document uploaded; standard clauses for purchase preference and compliance apply

Terms & Eligibility

  • EMD: Amount not disclosed in tender data; will adhere to GEM guidelines and terms in ATC
  • PBG: required to be valid for 18 months from award
  • Delivery: delivery schedule linked to original order, with option for extended duration as per clause
  • MSE Preference: Exemption from financial criteria for MSE manufacturers; L1 if MSE may receive full or matched award depending on price-band rules
  • Documentation: GST registration, PAN, experience certificates, financial statements, EMD/SEC documents, OEM authorizations as applicable per ATC
  • Queries: must be submitted within five (5) days of tender publication; responses via email

Key Specifications

  • Product/service names: 2.0 Ton 5-Star Inverter Split Air Conditioner with installation and commissioning

  • Quantity/scale: 1 unit (implied by scope) – exact quantity not disclosed

  • Estimated value: Not disclosed in tender data

  • Delivery/installation: on-site installation and commissioning in Dibrugarh, Assam

  • Standards/Certification: No explicit standards listed in provided data; IS/ISI not specified

  • Warranty/AMC: Not specified in data; ATC may define post-installation support

  • Vendor capabilities: on-site installation and commissioning for government-like site

  • Financial terms: EMD not disclosed; PBG required for 18 months

  • Proforma requirements: as per GEM bid and ATC terms

Important Clauses

Payment Terms

Payment terms follow GEM ATC; no explicit payment terms in data; ensure compliance with 18-month PBG and any advance/partial payments per ATC

Delivery Schedule

Delivery starts from last date of original delivery order; extended period if option exercised; minimum added time 30 days

Penalties/Liquidated Damages

Penalties/LD details not explicitly provided in data; ATC terms may include LD for delayed delivery or non-conformance

Bidder Eligibility

  • Must be OEM-authorized or have installation capability for 2.0 Ton inverter AC

  • Must meet MSE exemption criteria if claiming manufacturer status

  • Must submit all required GEM bid documents and proformas

  • Must demonstrate on-site installation experience for similar HVAC systems

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar HVAC installations

4

Financial statements or turnover proof

5

EMD/ security deposit documentation

6

Technical bid documents confirming compliance with 2.0 Ton 5-Star inverter AC

7

OEM authorizations or certifications (if OEM-specific)

8

Any ATC-compliant proformas required by GEM bid

9

MSE manufacturer documentation (if claiming exemption)

Frequently Asked Questions

How to bid for Oil India Limited air conditioner tender in Dibrugarh Assam 2025?

Bidders should prepare GST, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations. Submit technical bids aligned with the 2.0 Ton inverter AC scope, and comply with GEM ATC terms. Ensure on-site installation capability and follow the five-day query window to clarify any ambiguities.

What documents are required for the Oil India AC tender in Assam 2025?

Required documents include GST certificate, PAN card, experience certificates for HVAC installation, financial statements, EMD documentation, technical bid, and OEM authorizations if applicable. Proformas per GEM guidelines must be submitted, with MSE status documents if claiming exemption.

What is the delivery period and variation clause for the AC tender in Dibrugarh?

Delivery begins from the last date of the original delivery order; additional time is allowed via option clause. Quantity may be increased by up to 25% at contracted rates, with minimum extra time of 30 days if required by the extended period.

What are the MSE exemptions for the Oil India air conditioner procurement 2025?

MSE manufacturers can be exempted from financial criteria, provided valid MSE documentation is submitted. This exemption does not apply to traders, distributors, sole agents, or works contractors; price-band matching applies for non-MSE L1 bidders within 15%.

What is the PBG requirement for this AC contract in Assam 2025?

Performance Bank Guarantee must be valid for 18 months from the award date, ensuring compliance with delivery, performance, and warranty terms as specified in the ATC.

How to submit queries for the Oil India AC tender in Assam 2025?

Submit queries within five calendar days of tender publication via email to the designated address with the subject line clearly stating the GEM bid number and tender query for proper acknowledgement and timely responses.

Is there a specific standard or certification required for the AC tender?

The tender data lists no explicit IS/ISO standard; bidders should rely on OEM specifications and ATC terms. Verify installation and safety compliance per site requirements during on-site commissioning, and reference any IS/ISI or ISO certifications if provided in the ATC.