GEM

Indian Army Carcass Fabrication and Shutter Procurement Tender 2025 in India for 18MM BWP Plywood, HDHMR Shutters with Laminate Finish

Posted

28 Oct 2025, 11:47 am

Deadline

07 Nov 2025, 12:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue28 Oct 2025, 11:47 am
AwardPending
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Quantity

120

Category

Carcass Fabrication 18MM BWP Plywood

Bid Type

Two Packet Bid

Key Highlights

  • • Exact experience requirement: 3 years of government/PSU supply for similar category products
  • • 50% quantity option: up to half the bid quantity may be added or reduced
  • • Data Sheet mandatory: product data must exactly match offered specifications
  • • NDA requirement: bidder must submit a non-disclosure declaration on letterhead
  • • OEM or reseller supply capability required; contracts to be submitted as evidence
  • • Inspection arrangement: pre-dispatch inspection possible through nominated agency
  • • Payment terms: not explicitly defined; anticipate standard govt practice and milestones
  • • Delivery timelines: extended delivery period based on option clause with specific calculation

Categories 8

PLYWOOD LABOUR PEB WATER SUPPLY MATERIAL WOODEN FURNITURE UPVC PIPE WOODEN BOARD WOOD SUPPLY

Tender Overview

The Indian Army, under the Department Of Military Affairs, seeks procurement and fabrication services for carpentry-based furniture including 18MM BWP plywood carcasses, HDHMR shutters with laminate finish, overhead open bookshelf units, drawers with locks and internal fittings, hardware, labour, and installation charges. The contract scope is assembly and delivery of finished storage units with installation at designated locations. The estimated value and EMD are not disclosed; however, the requirement emphasizes OEM/manufacturer capability and prior government supply experience. A key differentiator is the option clause up to 50% quantity adjustment and the necessity to align with detailed data sheets. This is a government tender in India requiring strict compliance and pre-dispatch inspection where applicable.

Technical Specifications & Requirements

  • Product category: Carcass fabrication, HDHMR shutters with laminate finish, overhead bookshelf units, drawers with locks, internal fittings, and hardware.
  • Data Sheet: mandatory upload with bid; must match product specifications; mismatches may cause rejection.
  • Experience: minimum 3 years of regular manufacturing and supply to Central/State Govt organizations or PSUs; supply proof via contracts.
  • Data/documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requires documentation.
  • Compliance: NDA on bid head; no liquidation or bankruptcy; successful bidder must demonstrate OEM or reseller supply capability.
  • Option clause: quantity may increase/decrease by up to 50% at contract award or during currency; delivery period adjustments apply.
  • Inspection: pre-dispatch inspection by nominated agency if clause exists; otherwise inspection at seller premises.

Terms, Conditions & Eligibility

  • EMD: amount not disclosed; bidders must meet general financial standing and provide bank guarantees as applicable.
  • Delivery: delivery timeline linked to original and extended periods per option clause; minimum 30 days extended delivery, subject to calculation.
  • Payment: terms not specified; bidders should anticipate standard govt terms and milestone-based payments after inspection.
  • Documentation: require PAN, GST, EFT mandate, cancelled cheque; data sheet of offered products; NDA; contract performance proofs.
  • Eligibility: 3-year govt/PSU supply track record; primary product in bunch bids must meet value criterion; OEM authorization may be needed.
  • Misc: pre-dispatch inspection at seller premises if clause triggered; non-disclosure of contract terms is mandatory.

Key Specifications

  • Product category: Carcass fabrication using 18MM BWP plywood

  • Shutter type: HDHMR with laminate finish

  • Fittings: overhead open bookshelf unit, drawer with lock and internal fittings

  • Hardware: specified in terms and internal fittings; exact brand/model not provided

  • Quality/compliance: data sheet must align with product offered; mismatch leads to rejection

  • Inspection: pre-dispatch inspection by nominated agency if clause applies

  • Delivery: option clause allows up to 50% quantity variation; extended delivery calculations apply

Terms & Conditions

  • 3-year government/PSU supply experience required

  • 50% quantity variation rights granted to purchaser

  • Mandatory data sheet and NDA with bid submission

  • PAN, GST, cancelled cheque, EFT mandate required

  • Nominated inspection may occur pre-dispatch

  • OEM or reseller supply capability required

Important Clauses

Payment Terms

No explicit payment terms; bidders should anticipate standard government milestone payments following inspection and delivery

Delivery Schedule

Delivery period adjustable under option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; procurement terms imply potential LDs per standard govt guidelines if delivery or quality fails

Bidder Eligibility

  • 3 years govt/PSU supply experience for similar furniture categories

  • Financial integrity not under liquidation or bankruptcy

  • Ability to provide PAN, GSTIN, EFT mandate, and NDA

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Carcass Fabrication 18MM BWP Plywood As per Specification 24 nos 2icdbn_gem 15
2 HDHMR Shutters with Laminate Finish As per Specification 24 nos 2icdbn_gem 15
3 Overhead Open Bookshelf Unit As per Specification 24 nos 2icdbn_gem 15
4 Drawer with Lock and Internal Fittings As per Specification 24 nos 2icdbn_gem 15
5 Hardware comma Labour comma Installation Charges As per Specification 24 nos 2icdbn_gem 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Product data sheet showing exact specifications

6

Experience certificates and contract copies for Govt/PSU supply (3 years)

7

Non-Disclosure Declaration on bidder letterhead

8

OEM authorization or reseller documentation (if applicable)

Frequently Asked Questions

How to bid for Indian Army furniture tender in 2025 India?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA, and a data sheet aligning with offered products. Ensure 3 years of govt/PSU supply experience proof and OEM/reseller authorization if applicable. Prepare installation labour charges and verify data sheet compatibility before submission.

What documents are required for govt furniture tender submission in India?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, NDA, and product data sheet. Also include contracts proving 3-year govt/PSU supply, OEM authorization, and expense proofs. Non-disclosure declarations must be on bidder letterhead and uploaded with bid.

What are the technical specifications for HDHMR shutters laminate in this tender?

Specifications specify 18MM BWP plywood carcass with HDHMR shutters finished with laminate. Data sheet must match the actual product; mismatches lead to rejection. No exact thickness details beyond 18MM plywood and laminate finish provided.

What is the option clause for quantity variation in this procurement?

The purchaser may increase/decrease quantity up to 50% at contract placement and during currency, with delivery time recalculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is required for govt furniture suppliers regarding NDA and data sheets?

Submit a Non-Disclosure Declaration on the bidder's letterhead, indicating commitment not to disclose contract terms. Also upload a data sheet detailing offered product specs to allow verification against tender requirements.

What experience proves eligibility for this Indian Army furniture tender 2025?

Proven regular manufacture and supply of similar category products to Central/State Govt or PSUs for 3 years prior to bid opening, with contract copies showing annual quantities and compliance with govt procurement norms.

How is delivery performance evaluated in this procurement?

Delivery performance follows the original delivery period, with adjustments for the option clause. If extended, the additional time is computed and may extend up to the original delivery window, ensuring timely install and handover per terms.

What inspection is required for acceptance of stores under this tender?

Nominated Inspection Agency may conduct pre-dispatch inspection at supplier premises, or other arrangements as per clause. Inspection ensures conformity with data sheet and product specifications before acceptance.