GEM

Indian Army Department of Military Affairs Housekeeping & Hygiene Supplies Tender Assam 2025

Posted

22 Oct 2025, 02:25 pm

Deadline

01 Nov 2025, 03:00 pm

Location

DIBRUGARH , ASSAM

Progress

Issue22 Oct 2025, 02:25 pm
AwardPending
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Quantity

46

Category

Mop with Bucket

Bid Type

Two Packet Bid

Categories 5

CLEANING CONSUMABLES BUCKET COSMETICS TOWEL CLEANING COMPOUNDS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a bundle of housekeeping and hygiene products in DIBRUGARH, ASSAM 785675. The procurement covers 12 item categories, including air room fresheners, glass cleaners, liquid handwash, floor dusting cloths, mops with buckets, phenyl, towels, and related cleaning supplies. The contract contemplates a potential 25% quantity increase/decrease at contracted rates and includes on-site or carry-in warranty considerations. Delivery is to GE Project No.2 Air Force Chabua, Chabua Air Force Station, with pre/post inspection options and a defined delivery timeline linked to order dates. Service centers must exist within the state of the consignee, with evidence required prior to payment. This tender emphasizes reliability, uptime, and availability of authorized support.

Technical Specifications & Requirements

  • Item scope includes 12 product categories such as Air Room Freshner, Glass Medium, Broom (Phool and Coconut), Dusting Cloth (Floor and Soft), Foot Mat, Glass Cleaner, Liquid Handwash, Mop with Bucket, Phenyl 5 L, and Towel Hand.
  • Delivery address: GE Project No.2 Air Force Chabua, Chabua Air Force Station, Dibrugarh, PIN 786102.
  • 25% quantity variation allowed at contract rates; extended delivery period rules apply with minimum 30 days peculiar to option exercise.
  • Inspection: Pre-dispatch (if selected) by GE(P) No.2 (AF) Chabua; Post-receipt inspection by BOO Members at Chabua.
  • Bidders must ensure products are not obsolete and have at least 1 year residual market life; include PAN, GST, cancelled cheque, EFT mandate.
  • Service centre requirements: functional in-state service network; establishment within 30 days of award if not existing.
  • Delivery and commissioning, if applicable, to be completed per terms and may require on-site warranty.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the available data; bidders must include applicable security deposits as per ATC.
  • Payment terms: Release upon submission of documentary evidence of service centre and compliance; details to be as per ATC.
  • Delivery: Quantities may be adjusted up to 25% during contract; delivery period linked to original/extended timeline.
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization if applicable.
  • Inspection: Pre-dispatch and post-receipt as indicated; vendor to cooperate with GE(P) No.2 AF Chabua.
  • Eligibility: No liquidation or bankruptcy; non-obsolete products with minimum 1-year residual life; functional service centers in-state.
  • Warranty/Support: On-site or carry-in warranty depending on product; service centre coverage within Assam mandatory for payment release.

Key Specifications

  • 12 item categories including: Air Room Freshner, Glass Medium, Broom (Phool, Coconut), Dusting Cloth (Floor, Soft), Foot Mat, Glass Cleaner, Liquid Handwash, Mop with Bucket, Phenyl 5 L, Towel Hand

  • Delivery address: GE Project No.2 Air Force Chabua, Chabua Air Force Station, Chabua, Dibrugarh, PIN 786102

  • Quantity variation: up to 25% of bid quantity; extended delivery period rules apply (minimum 30 days)

  • Inspection: Pre-dispatch by GE(P) No.2 (AF) Chabua; Post-receipt by BOO Members at Chabua

  • Service centre requirement: functional in-state; establish within 30 days if not present at bidding

  • Documents for bid: PAN, GSTIN, Cancelled Cheque, EFT mandate; ensure products not obsolete with 1 year residual life

Terms & Conditions

  • Option clause allows +/-25% quantity adjustment at contract rates

  • Functional in-state service centres required; establishment within 30 days if absent

  • Pre-dispatch and post-receipt inspection by named agencies

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of functional service centre; exact terms per ATC

Delivery Schedule

Delivery period may be extended due to option clause; minimum 30 days for extended delivery time

Penalties/Liquidated Damages

Not explicitly specified in data; standard defence procurement penalties to be detailed in ATC

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy; provide undertaking

  • Products must be non-obsolete with minimum 1 year residual life

  • Functional in-state service centre or plan to establish within 30 days of award

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Air Room freshner Air Room freshner Spray 4 nos ageempno2chabua 15
2 Glass Medium Borosil Glass Medium (Set of 06) 4 set ageempno2chabua 15
3 Broom Phool Broom Phool 3 nos ageempno2chabua 15
4 Broom Coconut Broom Coconut 3 nos ageempno2chabua 15
5 Dusting Cloth Floor Dusting Cloth Floor 5 nos ageempno2chabua 15
6 Dusting Cloth Soft Dusting Cloth Soft 5 nos ageempno2chabua 15
7 FootMat FootMat Plastic 600 x 750 mm (Anti-skeed) 2 nos ageempno2chabua 15
8 Glass Cleaner Glass Cleaner 2 nos ageempno2chabua 15
9 Liquid Handwash Liquid Handwash 12 nos ageempno2chabua 15
10 Mop with Bucket Mop with Bucket 2 nos ageempno2chabua 15
11 Phenyl 5 ltr Phenyl 5 ltr 2 bottle ageempno2chabua 15
12 Towel Hand Towel Hand 2 nos ageempno2chabua 15

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Proof of functional Service Centre in the State of consignee location or plan to establish within 30 days of award

6

OEM authorization (if bidding on behalf of OEM)

7

Experience certificates for similar supply contracts

8

Financial statements or solvency proof

9

Any certificates confirming product non-obsolescence and market life

Frequently Asked Questions

How to bid for Indian Army cleaning products tender in Assam 2025

Bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate along with bid; ensure functional in-state service centre or plan to establish within 30 days of award. Compliance with option clause for quantity variation up to 25% is required; address GE Project No.2 Chabua for delivery and inspection.

What documents are required for the Assam housekeeping tender submission

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, proof of service centre in-state, OEM authorizations if applicable, and experience certificates for similar supply contracts. Ensure product non-obsolescence with at least 1 year residual market life.

What are the delivery terms for the Chabua air force procurement

Delivery to GE Project No.2 Air Force Chabua, Chabua Air Force Station, Dibrugarh 786102. Quantity adjustments up to 25% of bid quantity permitted; extended delivery time calculated with a minimum 30 days, subject to contract terms.

Which inspection bodies may evaluate goods before acceptance in Assam

Pre-dispatch inspection may be conducted by GE(P) No.2 (AF) Chabua; post-receipt inspection by BOO Members of GE(P) No.2 (AF) Chabua at the consignee site.

What are the key product categories to bid for in this tender

Categories include Air Room Freshner, Glass Medium, Broom Phool and Coconut, Dusting Cloth (Floor and Soft), Foot Mat, Glass Cleaner, Liquid Handwash, Mop with Bucket, Phenyl 5 L, and Towel Hand.

What is the eligibility criteria for service centre in Assam

Bidder must have a functional service centre in the state of the consignee location or establish one within 30 days of award; payment release contingent on documentary evidence of the centre.

What standards or obsolescence requirements apply to bids

Bids must offer non-obsolete products with a minimum of 1 year residual market life; avoid items declared end-of-life by the OEM within the bid period.

What are the payment terms for the Indian Army cleaning supplies

Payment terms are specified in the ATC and subject to submission of required service centre proof; typical arrangements include post-delivery settlement per contract terms and documentary compliance.