GEM

Eastern Railway Malda Furniture for Control Room Tender 2025 – ISI/NABL Certified, Installation & Commissioning

Bid Publish Date

31-Oct-2025, 8:14 pm

Bid End Date

24-Nov-2025, 11:00 am

Bid Opening Date

24-Nov-2025, 11:30 am

Location

MALDA , WEST BENGAL

Progress

Issue31-Oct-2025, 8:14 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

The Eastern Railway, under Indian Railways, invites bids for Supply Installation Testing and Commissioning of control room furniture in Malda, West Bengal 732101. The scope encompasses furniture supply and on-site installation at SSE/WORKS, with performance and post-installation support included. Bidders should address scope expansion via option clauses, including up to 25% quantity increases at contracted rates, with delivery timelines tied to the original delivery period. The tender emphasizes OEM eligibility, site survey validation, and layout planning as foundational commitments for a compliant bid.

Technical Specifications & Requirements

  • Product category: control room furniture capable of integrated installation (layout plan required).
  • Key documentation: Site survey report with consignee signature; Detailed control room furniture layout; NTH/NABL certificate; Manufacturer Test Certificate; Technical data sheet.
  • OEM credentials: Profit-making status in last 5 years (CA certificate with UDIN); demonstrated Govt/PSU credential in last 5 years; authorized dealer/reseller documentation if applicable.
  • Service readiness: Dedicated toll-free service number and explicit escalation matrix for post-installation support.
  • Compliance: Item specifications to follow attached documents; IS/NABL certification where applicable; product must meet standard documentation.
  • Delivery & installation: Supply, installation, testing and commissioning at the Malda location; installation address: SSE/WORKS, EASTERN RAILWAY, JHALJHALIA, Malda-732102.

Terms & Eligibility

  • Delivery window: option to extend delivery time as per quantity variation (minimum 30 days, calculated formula).
  • At least 5-year window of vendor profitability and government/PSU credentials.
  • Mandatory documents: site survey report, detailed furniture layout, OEM authorization (if applicable), NTH/NABL and technical data sheets.
  • Service support: dedicated toll-free number and escalation matrix required from bidder/OEM.
  • Compliance: submission must reflect supply-installation-testing-commissioning scope with all cost components included.

Key Specifications

  • Product: control room furniture for railway operations

  • Delivery: Malda, West Bengal (SSE/WORKS address provided)

  • Scope: supply, installation, testing and commissioning

  • Documentation: site survey, layout plan, NABL/NTH certificates, data sheets

  • Eligibility: 5-year profitability proof, Govt/PSU credentials in last 5 years

  • Service: dedicated toll-free support and escalation matrix

Terms & Conditions

  • EMD not disclosed; payment terms not disclosed

  • Quantity may increase up to 25% during contract at same rates

  • Delivery period begins after original delivery date; extension formula with minimum 30 days

  • OEM profitability and government/PSU credentials required for eligibility

  • Site survey and control room layout plans mandatory for submission

  • NABL/NTH certificates and technical data sheets must accompany bid

Important Clauses

Payment Terms

Not specified in document; bidders should expect standard Railway terms as per contract with scope for escalation.

Delivery Schedule

Option to increase quantity up to 25% with calculated additional time: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Determinants not specified; ensure compliance with delivery milestones and installation quality as per tender terms.

Bidder Eligibility

  • Profit-making status in last 5 years with CA certificate and UDIN

  • Government/semi-Government/PSU credentials in last 5 financial years

  • Authorized OEM/Dealer documentation if participating as reseller

  • Site survey capacity and ability to provide detailed layout plans

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Required Documents

1

GST registration certificate

2

PAN card

3

CA certificate with UDIN

4

Experience certificates ( Govt/PSU or similar projects )

5

Site survey report with consignee signature

6

Detailed control room furniture layout

7

OEM authorization (if applicable)

8

NABL certificate and Manufacturer Test Certificate

9

Technical data sheets

10

Service support contact details and escalation matrix

Frequently Asked Questions

How to bid for control room furniture tender in Malda 2025 Eastern Railway

To bid, ensure you meet OEM profitability and Govt/PSU credentials for last 5 years, submit site survey report with consignee signature, provide detailed control room layout, and attach NABL/NTH certificates plus technical data sheets. Include dedicated service support details and escalation matrix in your bid.

What documents are required for Malda control room furniture bid 2025

Required documents include GST registration, PAN, CA certificate with UDIN, 5-year profitability proof, site survey report, control room layout plan, OEM authorization if applicable, NABL/NTH certificates, and technical data sheets, plus service support contact details.

What are the delivery terms for quantity variation in this tender

The purchaser may increase quantity up to 25% at contracted rates. Delivery time scales from the last date of the original delivery order, with extended time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Which certifications are mandatory for control room furniture bid

Mandatory NABL/NTH certificates and Manufacturer Test Certificate, plus IS/other standard documentation as per attached specifications; OEM certification or authorized dealer proofs are required if applicable.

What is the installation scope for the Malda furniture bid

Scope includes supply, installation, testing, and commissioning of control room furniture at SSE/WORKS, EASTERN RAILWAY, JHALJHALIA, Malda-732102, with on-site verification and handover upon completion.

How to provide service support for this tender

Bidders must include a dedicated toll-free service number and a documented escalation matrix for service support, to ensure rapid response for post-installation issues and maintenance.

What is required in the site survey for bidders

Submit a site survey report with signatures of the consignee, and a detailed layout plan of the control room furniture aligned to site requirements to demonstrate feasibility and compliance.

Is there a requirement for OEM authorization in the bid

Yes. If participating as a reseller/authorized dealer, attach the manufacturer/OEM authorization along with your own bid documents to prove legitimate supply capability.