GEM

Indian Army Gear Oil GHE 632 (Kluber) Tender Chandigarh 2025 - Proprietary Gear Oil Procurement

Posted

22 Oct 2025, 01:33 pm

Deadline

08 Nov 2025, 03:00 pm

Location

CHANDIGARH , CHANDIGARH

Progress

Issue22 Oct 2025, 01:33 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Categories 3

LUBRICATING OILS GEAR GEAR OIL

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the proprietary GH6-32 Gear Oil GHE 632 (Kluber) to be supplied in Chandigarh, CH 160001. Project scope centers on procurement of a single product line from a recognized OEM, with no BOQ items listed. The tender requires standard bidder documentation, including PAN Card, GSTIN, and bank-related documents for Vendor Code creation. An option clause allows a potential ±50% quantity adjustment at contract award and during currency, at contracted rates. This procurement emphasizes post-sales support, logo printing per buyer requirements, and compliance with import responsibilities where applicable. Key differentiators include the OEM’s Indian after-sales presence for imported products and mandatory inspection by a nominated agency.

Technical Specifications & Requirements

  • Product name & category: GH6-32 Gear Oil GHE 632 (Kluber), proprietary oil
  • Quantity flexibility: up to 50% incremental/decremental orders at contract time and during currency
  • Delivery implications: delivery timing linked to last delivery order date with extended period logic; minimum extension rules apply
  • OEM/Import condition: imported products require a registered Indian office for after-sales support and certification of this fact
  • Inspection: Nominated Inspection Agency to conduct pre-shipment inspection on behalf of the Buyer
  • Brand/logo: printing the Buyer’s logo on supplied containers as per requirements
  • Documentation: GST, PAN, cancelled cheque, EFT mandate for vendor code creation; GST applicability per actual rates
  • GST clause: GST handling as per applicable rates or actuals, whichever lower, up to quoted GST%.

Terms, Conditions & Eligibility

  • EMD/financial terms: Not explicitly stated; ensure GST compliance and financial capability to fulfill bulk orders
  • Delivery terms: Extended delivery period rules apply when option clause is exercised; delivery must align with contracted timelines
  • Termination events: Non-performance, delivery delays, insolvency, misrepresentation are grounds for termination
  • Logo printing: Supplier must print the logo as per buyer specification on the materials
  • Imported product support: If applicable, supplier must have registered Indian office for after-sales service
  • Documentation required: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation prerequisites
  • Inspection: Nominated Agency involvement for quality checks prior to acceptance

Key Specifications

  • Product/service: GH6-32 Gear Oil GHE 632, Kluber proprietary

  • Quantity: up to +50% or -50% variation of bid quantity at contract and during currency

  • Standards/certifications: Importer to demonstrate Indian after-sales support if imported

  • Delivery: Extended delivery period proportional to quantity adjustment with minimum 30 days

  • Testing/Inspection: Nominated Inspection Agency to assess conformity

Terms & Conditions

  • EMD not explicitly specified; ensure financial viability and GST compliance

  • Option clause enables 50% quantity variation at placement and during currency

  • Imported items require Indian registered office for after-sales service

Important Clauses

Payment Terms

GST handling as actuals or applicable rate with cap at quoted GST; no explicit EMD amount specified

Delivery Schedule

Delivery period linked to last date of original delivery order; extended period calculation based on quantity and minimum 30 days

Penalties/Liquidated Damages

Termination rights for non-delivery, material non-conformity, or bankruptcy; not fully enumerated

Bidder Eligibility

  • Proven capability to supply GH6-32 Gear Oil GHE 632 (Kluber) in bulk

  • Demonstrable after-sales support for imported products via Indian registered office

  • Compliance with GST, PAN, GSTIN submission and EFT mandates

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Vendor Code Creation documents

6

Any OEM authorization for proprietary Kluber product

7

GST compliance documents and bank details

Frequently Asked Questions

How to bid for the gear oil GHE 632 tender in Chandigarh 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation; ensure GST applicability per actuals, and be ready to supply up to ±50% quantity. Include OEM authorization for Kluber and documentation for Indian after-sales support if importing.

What documents are required for gear oil procurement in Chandigarh?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization if applicable, and vendor code creation documents. Provide GST compliance proof and any bank-sourced financial statements to demonstrate solvency for bulk orders.

What are the delivery and inspection requirements for this gear oil tender?

Delivery follows the last delivery order date with extended period rules; a Nominated Inspection Agency will verify conformity before acceptance. Ensure timely delivery to Chandigarh and coordination with the inspection agency for pre-shipment checks.

What is required for imported Kluber gear oil in this bid in India?

Imported products must have an Indian registered office for after-sales service; provide certificate proving the presence and capability for local service and support as part of compliance.

What are the payment terms and GST handling for this procurement?

GST will be reimbursed per actuals or applicable rates, whichever is lower, up to the quoted GST percentage. No explicit EMD amount is stated; bidders should be prepared to meet vendor code and GST documentation prerequisites.

How does the option clause affect order quantity and delivery time?

The purchaser can increase/decrease quantity up to 50% at contract placement and during currency; the additional delivery time formula is (increased quantity/original quantity) × original delivery period with a minimum of 30 days.

What branding requirements apply to the supplied gear oil?

The seller must print the buyer’s logo on the containers as per the buyer’s specification, ensuring alignment with packaging guidelines and labeling standards.